HomeMy WebLinkAbout22 LNDSCP MAINT - GENERAL FUND 09-05-06
AGENDA REPORT
MEETING DATE: SEPTEMBER 5, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR THE GENERAL FUND AREAS
(DECEMBER 1, 2006 - JUNE 30, 2007)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the General Fund
areas for the remaining portion of the 2006-2007 fiscal year with the option of providing three
(3) additional one-year extensions.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 06-107 approving the plans and
specifications and authorizing solicitation of bids for the annual landscape maintenance
services for the General Fund areas.
FISCAL IMPACT
The cost of this contract will be funded from the approved operating budgets for the 2006/2007
fiscal year. The General Fund will pay for landscape maintenance services performed at the
Civic Center, Senior Center, Maintenance Yard, the Tustin Family Youth Center, and various
parkways and medians. The Water Fund will pay for services at the various water facilities and
well sites. This contract is for maintenance services and is not subject to "lowest responsible
bidder" requirements of the Public Contract Code. The recommended award will consider
qualifications and cost.
BACKGROUND
The General Fund Landscape Contract covers all CitylWater facilities and all City maintained
medians and all parkways not in the Landscape and Lighting District areas. The City's current
contract for annual landscape maintenance services for General Fund areas is one of two
landscape contracts that are due to expire on June 30, 2007. The other contract, which will be
bid concurrently with this contract, covers the annual landscape maintenance services for the
East Tustin Landscape and Lighting District. On April 3, 2006, the City Council approved the
second amendment to the contract with TruGreen LandCare to extend the contract to June 30,
2007. At that time TruGreen did not request any increase in the contract price and had
changed their service manager and other crew members specifically to improve the quality and
consistency of their level of service and to correct the service deficiencies in the contract.
Unfortunately, the quality of their performance has started to fluctuate again after the initial
Approval of Plans and Specifications and Authorization to Advertise for Bids for Annual
Landscape Maintenance Services for the General Fund Areas
(December 1, 2006 - June 30, 2007)
September 5, 2006
Page 2
improvement. Therefore, staff is recommending soliciting new landscape maintenance services
proposals for both landscape areas. The current contracts with TruGreen can be terminated
through a 30-day notice.
The intent of the City is to hire a separate contractor to provide the required landscape
maintenance services to each area. TruGreen LandCare currently is servicing both areas.
Separate contractors for each area will provide additional resources and flexibility in case of
unsatisfactory performance in one area, or when there is a need to add new areas. It will also
enable the City to compare the level of performance within the two areas.
DISCUSSION
The proposed specifications call for complete landscape maintenance services including, but
not limited to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will be for the remaining period of this
fiscal year from December 1, 2006 to June 30, 2007 with three (3) one-year extensions. Award
of any future extensions will be at the discretion of the City, with the City Manager's approval,
based on the contractor's performance.
The proposed schedule for this project is as follows:
Authorization to Advertise for Bids................................. 09/05/06
First Legal Advertisement .............................................. 09/07/06
Second Legal Advertisement......................................... 09/14/06
Pre-Bid Walk through..................................................... 09/20/06
Bid Opening ................................................................... 10/10/06
Award of Contract .......................................................... 11/06/06
Contract Start Date ........................................................ 12/01/06
Contract Completion Date ............................................. 06/30/07
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS: WA: ccg: Approval of P&S General Fund areas & Resa 06-107.dac.
Attachment
RESOLUTION NO. 06-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL
LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL FUND AREAS
FROM DECEMBER 1, 2006 - JUNE 30, 2007, AND AUTHORIZING
ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the Annual Landscape Maintenance Services for General Fund Areas; and
WHEREAS, the City Engineer has presented plans and specifications for the
performance of said work; and
WHEREAS, this project is exempt from the requirements of the California
Environmental Quality Act;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Annual Landscape Maintenance Services for General Fund Areas
from December 1, 2006 - June 30, 2007
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 5th day of September 2006.
Doug Davert, Mayor
ATTEST:
City Clerk