HomeMy WebLinkAbout24 STATE PURCH 1 PU TRUCK 09-05-06
AGENDA REPORT
MEETING DATE: SEPTEMBER 5, 2006
TO: WilLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: AUTHORIZATION FOR THE STATE TO PURCHASE ONE EXTRA CAB
PICKUP TRUCK
SUMMARY
Approval of Resolution No. 06-108 will authorize the General Services Department of the State
of California to purchase one current model year extra cab pickup truck on behalf of the City of
Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution NO.06-108 authorizing the General
Services Department of the State of California to purchase one current model year pickup
truck on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the lease Fund Budget (Account # 84-801-9720) for
the replacement of one pickup truck. The total cost for this truck including all taxes and state
fees and options is $15,583.70.
DISCUSSION
The purchase of this truck is for the scheduled replacement of one existing 1997 Ford Ranger
in the Community Development Department, Building Division. The purchase of this truck will
increase the efficiency of the Community Development Department and minimize the vehicle
maintenance cost.
Each year the state bids and awards vehicle and equipment contracts to various dealerships
throughout the state. Since the state buys in large volume they are able to receive a more
competitive price for vehicles than the City. Staff reviewed published prices obtained from
local vendors and compared these prices to those contained in the State contract. Staff also
contacted a number of local dealers in the area and received the following prices for a like
equipped truck. The prices listed below include all taxes, applicable fees, rebates, options and
early payment discount.
Authorization for the State to Purchase One Extra Cab Pickup
September 5, 2006
Page 2
State Extra Cab Pickup Total
Vendor Contract with Options Cost
Victor GMC 'YES $15,583.70 $15,583.70
George Chevrolet NO $ 18,899.57 $ 18,899.57
Guaranty Chevrolet NO $ 18,514.46 $ 18,514.46
Simpson Buick/GMC NO NOBID NOBID
Tustin Chevrolet NO NOBID NOBID
. State contract pricing includes 2.48% state fee, a $500 discount for payment within 20 days,
$8.75 state tire fee and optional equipment.
As a result of the comparison, the most cost-effective option for the City is to purchase the new
truck is through the General Services Department of the State of California at a total cost of
$15,583.70 from Victor GMC, Corona CA.
Approval of the attached resolution allows the City to utilize the State's Purchasing Program to
obtain one new extra cab pickup truck with options as specified at a substantially lower cost
than the City can obtain on its own. It also designates the City Manager as the public official
authorized to execute this request on behalf of the City.
Director of Public Works/City Engineer
Wisam Altowaiji
Manager Field services
TDS: WA: ecg: Authorization State to purchase 1 extra cab PU & Resa 06.108.doc
Attachment
RESOLUTION NO. 06-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of Califomia to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year extra
cab pickup truck with options for and on behalf of the City of Tustin pursuant to Section
10324 of the California Public Contract Code, and that Mr. William A. Huston, City
Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
5th day of September 2006.
Doug Davert, Mayor
ATTEST:
City Clerk