HomeMy WebLinkAbout06 NOC TUSTIN RNCH RD REHAB 09-18-06
AGENDA REPORT
MEETING DATE: SEPTEMBER 18,2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE TUSTIN RANCH
ROAD REHABILITATION BETWEEN 1-5 FREEWAY AND BRYAN
AVENUE (CIP NO. 7179), AND THE TUSTIN RANCH ROAD
REHABILITATION BETWEEN WALNUT AVENUE AND 1-5 FREEWAY
(CIP NO. 7180)
SUMMARY
Construction of the Tustin Ranch Road Rehabilitation between 1-5 Freeway and Bryan
Avenue (CIP No. 7179), and the Tustin Ranch Road Rehabilitation between Walnut
Avenue and 1-5 Freeway (CIP No. 7180) have been completed to the satisfaction of the
City Engineer and are now ready for City Council acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 06-106 accepting the Tustin
Ranch Road Rehabilitation between 1-5 Freeway and Bryan Avenue (CIP No. 7179), and
the Tustin Ranch Road Rehabilitation between Walnut Avenue and 1-5 Freeway (CIP No.
7180), and authorizing the recordation of the Notice of Completion, and direct the City Clerk
to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. Release the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion.
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 100/0 retention in the amount of $99,189.66 to All American
Asphalt. The total final construction contract cost for the project is $991,896.63.
Acceptance of Public Improvements and Authorization to File the Notice of Completion for
the Tustin Ranch Road Rehabilitation between 1-5 Freeway and Bryan Avenue (CIP No.
7179), and the Tustin Ranch Road Rehabilitation between Walnut Avenue and 1-5 Freeway
(CIP No. 7180)
September 18, 2006
Page 2
FISCAL IMPACT
The final construction contract cost for the Tustin Ranch Road Rehabilitation between 1-5
Freeway and Bryan Avenue (CIP No. 7179) is $517,596.12 and for the Tustin Ranch Road
Rehabilitation between Walnut Avenue and 1-5 Freeway is $474,300.51 for a total final
construction cost of $991,896.63. The projects were funded by a combination of Gas Tax
funds and the City's Capital Improvement Program (CIP Nos. 7179 and 7180) budget.
The City has also secured grant funding for these projects from the Orange County
Transportation Authority's (OCTA) Combined Transportation Funding Program (CTFP)
under the federal Arterial Highway Rehabilitation Program (AHRP). The AHRP matching
fund reimbursement in the amount of $510,000 covers eligible construction expenses
through the federal program.
Project construction, along with design and construction management, has increased the City's
infrastructure assets by $1,042,269. The increased infrastructure valuation will be added to the
City's infrastructure inventory as required by Statement 34 of the Governmental Accounting
Standards Board (GASB 34). Detailed cost information is shown on the attached GASB 34
Infrastructure Inventory Valuation Forms.
BACKGROUND AND DISCUSSION
The construction of the Tustin Ranch Road Rehabilitation between 1-5 Freeway and Bryan
Avenue (CIP No. 7179), and Tustin Ranch Road Rehabilitation between Walnut Avenue and 1-5
Freeway (CIP No. 7180) were completed on July 7,2006. These projects are part of the City's
ongoing Maintenance of Effort (MOE) requirement to maintain eligibility for Measure M funding.
All of the work for this project has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
Tim D. Serlet
Director of Public Works/City Engineer
Dana R. Kasdan
Engineering Services Manager
Attachments: Resolution No. 06-106
Location Exhibits
GASS 34 Infrastructure Inventory Valuation Forms
S:\City Councilltems\2006 Councilltems\NOC Tustin Ranch Rehabilitation (CIP 7179 & 7180) & Resa 06.106.doc
RESOLUTION NO. 06-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CONSTRUCTION OF THE TUSTIN RANCH
ROAD REHABILITATION BETWEEN 1-5 FREEWAY AND BRYAN
AVENUE (CIP NO. 7179), AND THE TUSTIN RANCH ROAD
REHABILITATION BETWEEN WALNUT AVENUE AND 1-5 FREEWAY
(CIP NO. 7180)
WHEREAS, All American Asphalt, having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Tustin Ranch Road Rehabilitation between 1-5 Freeway and Bryan
Avenue (CIP No. 7179), and Tustin Ranch Road Rehabilitation between
Walnut Avenue and 1-5 Freeway (CIP No. 7180)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 18th day of September 2006.
Doug Davert, Mayor
ATTEST:
City Clerk
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CITY OF TUSTIN
GASS 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department:
Public Works
Division:
Enoineerino
Prepared by: Bennv Tenkean
Phone/Extension: 714/573-3161
Date Prepared: Seotember 5. 2006
Description of the Asset: Tustin Ranch Road between 1-5 Freewav and Bryan Avenue (CIP No.
7179)
Date: D Acquired IZI Constructed D Removed:
July 7,2006
J
Basis of Valuation:
(Please check one)
IZI Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
D Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Descriotion
Quantitv
Total Amount
Asphalt Concrete Pavement
278,843 SF
$553.824
$553,824
TOTAL
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$553,824
S:IGASBIGASB - CIP 7179 & 7180.doc
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department:
Public Works
Division:
Enaineerina
Prepared by: Bennv Tenkean
Phone/Extension: 714/573-3161
Date Prepared: Seotember 5, 2006
Description of the Asset: Tustin Ranch Road between Walnut Avenue and 1-5 Freewav (CIP No.
7180)
Date: D Acquired [gJ Constructed D Removed:
July 7, 2006
Basis of Valuation:
(Please check one)
[gJ Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
D Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Descriotion
Quantitv
Total Amount
Asphalt Concrete Pavement
242,182 SF
$488.445
$488,445
TOTAL
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$488,445
S:\GASB\GASB - CIP 7179 & 7180.doc