The URL can be used to link to this page

Home My WebLink About07 JOINT PROJECT WITH COUNTY OF ORANGEDocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E �Y Ay M r Y..P % T G" E N UA MEETING DATE: JUKE 6, 2023 TO: MATTHEW S. WEST, CITY MANAGER Agenda Item 7 Reviewed: "Sw City Manager Finance Director J FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: ADOPT RESOLUTION NO. 23-28 FOR AUTHORIZATION TO ENTER A PURCHASE ORDER WITH THE COUNTY OF ORANGE CONTRACTORS FOR A JOINT PROJECT WITH COUNTY OF ORANGE FOR ROADWAY MAINTENANCE WITHIN SHARED BOUNDARY AREAS, AND APPROVE A SUPPLEMENTAL APPROPRIATION OF $125,000 FROM THE UNAPPROPRIATED RESERVES OF THE GAS TAX FUND (FUND 130) SUMMARY Staff is requesting authorization to enter into a purchase order agreement with the Orange County Public Works (OCPW) contractor, for Annual Maintenance of street rehabilitation located at the shared boundaries of the County of Orange and the City of Tustin. OCPW is taking the lead for the project and the joint work is aligned and coordinated with the annual maintenance plans for both jurisdictions. The jurisdictions will work together to provide a cohesive rehabilitation project for the residents within the shared boundary areas. RECOMMENDATION It is recommended that the City Council; 1) Adopt Resolution No. 23-28 authorizing the use of Ordinance No. 1438, Section 1625 exceptions to purchasing procedure, Part C to utilize the County of Orange Cooperative Purchasing Program to more efficiently acquire construction services for reimbursement of the City's proportionately shared work on the County of Orange Public Work's Annual Major Maintenance Project titled Northwest Tustin (South of 17th Street) with Newport Avenue, Job Order Contract (JOC) 2022-23; 2) Approve a supplemental appropriation of $125,000 from the unappropriated reserves of the Gas Tax Fund (Fund 130) for the City's proportional share of work; and 3) Award and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City pursuant to JOC 2022-23, consistent with the County's JOC Master Agreement for Pavement Maintenance. FISCAL IMPACT This work is being included in the Annual Pavement Rehabilitation Project (CIP 70022). Estimated expenses include contingency. The final amount reimbursed will be based on actual quantities and costs for this work. The County's portion estimated to be approximately $2.3 million with the City's portion estimated at $125,000. DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E Authorization Entering for Purchase Order Agreement tith the County of Orange Contractors June 6, 2023 Page 2 CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of public facilities. Second is implementation of Goal D, Strategy #2 by working collaboratively with agencies to address issues of mutual interest and concern. DISCUSSION On an annual basis, Public Works completes the maintenance and rehabilitation of City streets. The Orange County Public Works Department (OCPW) is leading the effort of an annual major maintenance project for street rehabilitation in the areas of the shared boundaries. OCPW utilizes their standard purchasing process through a Job Order Contract (JOC) for pavement maintenance to procure contractors for this standard maintenance work. The JOC process is a competitively bid, fixed price, multi -year construction contract based on established or published unit prices that enables OCPW to deliver a large number of repairs, maintenance and minor construction projects under a single, indefinite -quantity, competitively bid contract. The unit prices are used to price construction tasks associated with the scope of work. These are often referred to as construction catalogs or automated cost databases. Staff has reviewed the terms and conditions and unit pricing in the master agreement contract between OCPW and their JOC contractors and they are consistent with the City's standards. The City will piggy -back on the County's established purchasing process and master agreement to realize administrative efficiencies and cost savings of the joint use of contractor. The project construction is anticipated for Summer 2023 and is located on streets with shared boundaries with the County of Orange including Warren Avenue, Newport Avenue and at the intersection of Prospect Avenue and 171h Street. The County anticipates awarding workorders to RJ Noble Company for the construction work. Stack, P. E. Public Works/City Engineer Attachment(s): 1. Resolution No. 23-28 2. Location Map DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E ATTACHMENT 1 Resolution No. 23-28 DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E RESOLUTION NO. 23-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA AUTHORIZING THE COUNTY OF ORANGE TO PURCHASE CERTAIN ITEMS WHEREAS, the City has need to purchase various material, supplies and equipment in order to conduct the operations of the City; and WHEREAS, Section 1625.B.2.IV of the Tustin Municipal Code requires Public Works Contracts be procured in conformity with the Public Contracts Code; WHEREAS, the Public Contracts Code requires Public Agencies to procure contracts through a standardized competitive bidding process; WHEREAS, the County of Orange has conducted a competitive bidding process for roadway maintenance services and will be performing such services on roadways shared with the City of Tustin; and WHEREAS, the City may utilize the County of Orange Job Order Contract (JOC) process as a basis for a cooperative purchasing agreement, also known as a piggyback agreement, with RJ Noble Company for roadway repair and maintenance services for reimbursement of the City's proportionately shared work under the County of Orange's project titled Northwest Tustin (South of 17t" Street) with Newport Avenue, JOC 2022- 23. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin, California, does hereby authorize the use of a cooperative purchasing agreement in the form of purchase order and contract, for and on behalf of the City of Tustin and that Mr. Matthew S. West, City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith and for and on behalf of the City of Tustin. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 6t" day of June, 2023. AUSTIN LUMBARD, Mayor ATTEST: Erica N. Yasuda, City Clerk Resolution 23-28 Page 1 of 2 DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E STATE OF CALIFORNIA ) COUNTY OF ORANGE 1 SS CITY OF TUSTIN I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 23-28 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 6th day of June 2023, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA, City Clerk Resolution 23-28 Page 2 of 2 DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E ATTACHMENT 2 Location Map DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E .L, 1A`> a_ �+ L �, v l h `� Q Li RAP MICROSURFACE E�EMENTARY MURIEL PL � (- ; r HADB LI � . , OUR' E (COUNTY LIMITS) E - F--� Q ...a - ' W — .,. W RAP MICROSURFACE �, W z 0 _ y BE �� .;�. I,01VIA � �.. ; .. _ Z 1_ (CITY LIMITS APPROX. 90,500 SF) , W =- W W ACHMONT R Q AV - ' l .F W j1 ,. —a 1. .,.., .', a -... I — i I "..- Y o� .. �.' � i-. .. ,.. _. _ •.: i . ,. _:' ,,;. a . , . .,,., .. - 0.15 ARHM GRIND AND OVERLAY . F aye ° I. �- 6L — J i' ..T.> <.- 'f•'.. _ �' — _ "4- � LIMETREE, <A v.. NIE1i. _ W : ' (COUNTY LIMIT Ll 0.15 ARHM GRIND AND OVERLAY W ®•.. AUBURN (CITY 7 F) P,a � �"' � r,.. _�-. •,.. � W URN AV /-'� � � � .� � � _ (c LIMITS - APPROX. X. o ,50o s