HomeMy WebLinkAbout08 AUTHORIZATION TO PURCHASE VARIABLE FREQUENCY DRIVE FOR PASADENA WELLDocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E
• Agenda Item
E E T Reviewed:
City Manager
Finance Director
MEETING DATE: JUNE 6, 2023
TO: MATTHEW S. WEST, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZATION TO PURCHASE VARIABLE FREQUENCY DRIVE FOR
PASADENA WELL
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SUMMARY
Staff is requesting authorization of the purchase, installation and warranty for the replacement
variable frequency drive (VFD) for Pasadena Well.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 23-31 authorizing the use of OMNIA Partners; Contract ## EV2370
with Graybar Electric Company, Inc. for the purchase, installation and warranty for the VFD
in the amount not to exceed $160,000;
2. Appropriate $60,000 from the Water Capital Fund (Fund 301) for this project; and
3. Authorize the Mayor and the City Clerk to execute the contract documents on behalf of the
City.
FISCAL IMPACT
Funding in the amount of $100,000 has been appropriated in the FY 2022-23 budget in the Water
Capital Fund (Fund 301) for the purchase of the equipment. Due to a long lead time on the
equipment, staff deferred the budget request of $100,000 for installation to FY 2023-24. Staff has
identified an existing competitive bid through OMNIA Partners that combines procurement of the
equipment and installation for a total cost of $160,000. To move forward with this agreement,
staff is requesting an additional appropriation of $60,000 from the Water Capital Fund (Fund 301)
and has rescinded the FY 2023-24 request of $100,000.
CORRELATION TO THE STRATEGIC PLAN
The replacement of the variable frequency drive at Pasadena Well contributes to the fulfillment of
the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project
implements Strategy 5, which among other items, is to ensure continuous maintenance and
improvement of public facilities.
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The City's Pasadena Well was drilled in 2007 and equipped 2009. Currently operating on the
original electrical equipment, the component that controls the wells operating speed, known as
the variable frequency drive (VFD), has failed and needs replacement. The Pasadena Well is
currently offline and is anticipated to return to service with the completion of the Main St. PFAS
Treatment Plant scheduled for the fall of 2024.
DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E
Authorization to Purchase VFD at Pasadena Well
June 6, 2023
Page 2
Due to economic uncertainties, supply chain challenges and extraordinarily long lead times for
electrical control equipment, staff is recommending prioritizing the replacement of the VFD to
meet the Main St. Treatment Plant completion schedule.
OMNIA Partners is the largest and most experienced organization in procurement and supply
chain management. OMNIA Partners is comprised of two (2) cooperative purchasing
organizations — National IPA and U.S. Communities — and provides contracts that are
competitively solicited and publicly awarded by a government entity acting as the lead agency.
Per Tustin City Code Section 1626c, the City has the option to purchase supplies, goods, or
services through cooperative agreements to acquire competitive pricing. Utilizing cooperative
agreements meets all requirements set forth in the City's Purchasing Policy and all requirements
set forth by the State of California in regards to regional, state, and national cooperative
purchasing agreements.
Staff is requesting authorization of the purchase, installation and warranty for the variable
frequency drive for Pasadena Well.
VecitAof-Public
Stack, P.E.
Works/City Engineer
Attachment 1: Resolution 23-31
DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E
RESOLUTION NO. 23-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE STATE OF CALIFORNIA DEPARTMENT OF
GENERAL SERVICES TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1625, Item C of the Tustin Municipal Code authorizes other
government purchasing program such as OMNIA Partners to purchase materials,
supplies, and equipment if it can be acquired more efficiently or more cheaply obtained
if acquired by Omnia Partners;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the OMNIA Partners, to utilize Contract #
EV2370 for Graybar Electric Company, Inc., for and on behalf of the City of Tustin
pursuant to Section 10324 of the California Public Contract Code, and that Mr. Mathew
S. West, City Manager, is hereby directed to sign and deliver all necessary requests
and other documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 6t" day of June, 2023.
AUSTIN LUMBARD
Mayor
ATTEST:
Erica N. Yasuda, City Clerk
DocuSign Envelope ID: 1B402188-3A73-46F1-87CC-E2B36D2F262E
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 23-31 was duly and regularly passed and
adopted at a regular meeting of the City Council held on the 6t" day of June, 2023 by the
following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
Erica N. Yasuda, City Clerk