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Home My WebLink About08 APPROVE PLANS AND SPECS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE RED HILL AVE PAVEMENTDocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F Agenda Item 8 DS Reviewed By.A G"" E N ru" yr��ZIJ City Manager Finance Director MEETING DATE: DUNE 20, 2023 TO. MATTHEW S. WEST, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE RED HILL AVENUE PAVEMENT REHABILITATION PROJECT BETWEEN SAN JUAN STREET AND MELVIN WAY, CIP NO. 70220 SUMMARY The plans and specifications for the Red Hill Avenue Pavement Rehabilitation Project between San Juan Street and Melvin Way (CIP No. 70220) have been prepared and the project is now ready for bid. RECOMMENDATION It is recommended that the City Council: Adopt Resolution No. 23-35 approving the plans and specifications for the Red Hill Avenue Pavement Rehabilitation Project between San Juan Street and Melvin Way (CIP No. 70220) and; 2. Authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Funding in the amount of $1,700,000 has been budgeted and appropriated in the Capital Improvement Program for construction of the project using SB1 funds (Fund 140) . The total engineer's estimate is $1,505,274. The project includes an improvement to the pedestrian crossing at Oiwyn Drive. This component will be funded by AB 2766 Motor Subvention Funds (Fund 133). Staff will request the City Council appropriate funding at the time the construction contract is awarded. CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of transportation facilities. DISCUSSION AND BACKGROUND The proposed pavement rehabilitation on Red Hill Avenue includes localized removal and replacement of asphalt concrete pavement failure areas; removal and replacement of damaged curb & gutter and sidewalks; reconstruction of curb ramps to be in compliance with the current federal Americans with Disabilities Act (ADA) requirements; grinding of existing asphalt paving along edge of roadway; construction of a new asphalt rubber hot mix (ARHM) overlay; replacement of traffic DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F Red Hill Avenue Pavement Rehabilitation Project June 20, 2023 Page 2 signal detector loops; replacement of striping and pavement markings; adjustment of manhole rims and valve boxes to grade; and installation of a pedestrian activated traffic control device at the Olwyn Drive crosswalk. This project finishes the work along this segment of Red Hill Avenue following the recently completed median improvements. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids.......................................................06/20/2023 ® First Legal Advertisement.....................................................................06/22/2023 ® Second Legal Advertisement ................................ ............................... 06/29/2023 ® Bid Opening......................................................................................... 07/25/2023 ® Tentative Award of Contract.................................................................08/22/2022 ® Tentative Start Construction............................................................. October 2023 ® Tentative Complete Construction..................................................... January 2024 Since this project involves the replacement and repair of existing facilities with minor modifications, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been prepared for the project and will be recorded with the County of Orange. §! Stack, P. E. of Public Works/City Engineer Attachment(s): 1. Resolution No. 23-35 2. Location Map DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F ATTACHMENT 1 Resolution No. 23-35 DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F RESOLUTION NO. 23-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE RED HILL AVENUE PAVEMENT REHABILITATION PROJECT BETWEEN SAN JUAN STREET AND MELVIN WAY, CIP NO. 70220, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Red Hill Avenue Pavement Rehabilitation Project between San Juan Street and Melvin Way, CIP No. 70220; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 70220 project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Red Hill Avenue Pavement Rehabilitation Project between San Juan Street and Melvin Way CIP No. 70220 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 20t" day of June, 2023. AUSTIN LUMBARD Mayor ATTEST: ERICA N. YASUDA City Clerk DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 23-35 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 2011 day of June, 2023 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA City Clerk DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F ATTACHMENT 2 Location Map DocuSign Envelope ID: C4132333-6D58-4518-A322-B70AAF2BOE8F CITY OF TUSTIN -ji --I - L-� /Z<� r RED HILL LUTHERAN CHURCH P �y syyr �� 9 sy 9 �9 �� 10 0 SCALE (( a PROJECT NAME: RED HILL AVENUE PAVEMENT REHABILITATION FROM SAN JUAN STREET TO MELVIN WAY (CIP NO. 70220)