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Home My WebLink About00 CC AGENDA 10.17.23CITY OF TUSTIN REGULAR OCTOBER 17, 2023 MEETING OF THE CITY COUNCIL 300 CENTENNIAL WAY, TUSTIN COUNCIL CHAMBER VIDEO CONFERENCE Letitia Clark, Mayor Pro Tern Ryan Gallagher, Council Member Austin Lumbard, Mayor Matthew S. West, City Manager Rebecca Gomez, Council Member Erica N. Yasuda, City Clerk Ray Schnell, Council Member David E. Kendig, City Attorney NOTICE REGARDING PUBLIC PARTICIPATION To watch the meeting, the public may observe the meeting in person in the Council Chamber or via the City's Granicus service at: https://www.tustinca.org/282/Meetings- Agendas or on the local Cox Channel 851. To participate and/or comment on one or more items, do the following: 1. PARTICIPATING DURING A MEETING Community members who wish to address the City Council during a public meeting may attend the meeting in person or join through Zoom. By joining the meeting through Zoom, you will be able to speak but your video will not be enabled. Please see further instructions below. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY COMPUTER OR SMART DEVICE Community members may provide live public comments via Zoom during City Council meetings. To join the meeting, click here and use the passcode below. You can also join via the Zoom app on your smartphone or tablet, or in a web browser at https://zoom.us/join, by entering the Meeting ID and Passcode below. Meeting ID: 940 8640 1921 Passcode:600222 Please provide your name in the Zoom application to allow the City Clerk to identify you when it is your time to speak. We suggest installing and testing the Zoom software on your device prior to the commencement of the meeting. HOW TO CONNECT TO THE ZOOM WEB CONFERENCE BY TELEPHONE To join to the Zoom web conference from any phone (landline or wireless), dial 669-900-6833. City Council October 17, 2023 Meeting Agenda Page 1 of 8 When prompted use the below Meeting ID and Passcode: Meeting ID: 940 8640 1921 Passcode:600222 The City Clerk will identify you by the last 4 digits of your phone when it is your time to speak. When requested by the City Clerk, call -in users can unmute and mute their phones by pressing *6. Call -in users can raise their hand by pressing *9 but may not lower their hand once raised. 2. PROVIDE WRITTEN COMMENTS THROUGH THE E-COMMENT SYSTEM 1. Proceed to the SpeakUp comment system: A. To submit an e-comment on an upcoming meeting agenda go to https://tustin.granicusideas.com/meetings?scope=upcoming and select the agenda item. B. Follow the links to type and submit your comment(s) on one or more items: a. The items may be on the agenda or not on the agenda. b. Your comments will be forwarded electronically and immediately to the members of the City Council. c. Comments related to a particular agenda item will only be considered prior to the close of public comments on that item d. Comments on matters that are not on the agenda may be submitted only until the "Public Comment" portion of the agenda is concluded. For Individuals with Disabilities: The City is dedicated to ensuring accessibility to the meetings for those individuals with disabilities, so the City has established a process to request a reasonable modification or accommodation consistent with the Americans with Disabilities Act (ADA). If you would like to request a modification or accommodation due to a disability, please call (714) 573-3025 as soon as is feasible, and identify the need and the requested modification or accommodation. The City's ADA Coordinator or her designee will receive the request and communicate in response to the request. Items Distributed To The City Council Less Than 72 Hours Prior To Meeting: Pursuant to Government Code section 54957.5, non-exempt public records that relate to one or more open session agenda items and that are distributed to a majority of the City Council less than seventy-two (72) hours prior to the meeting will be available for public inspection on the electronic posting board located at 300 Centennial Way, Tustin, CA 92780. City Council October 17, 2023 Meeting Agenda Page 2 of 8 CLOSED SESSION MEETING OF THE CITY COUNCIL 5:30 P.M. CALL TO ORDER — #3046 ROLL CALL — City Clerk PUBLIC INPUT — Members of the public may provide comments in writing, in person or in real time via Zoom to address the City Council on items on the Closed Session Agenda. CLOSED SESSION UPDATE — City Attorney David E. Kendig CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2 cases) 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (2 cases) 3. LABOR NEGOTIATIONS — [Government Code § 54957.6] Agency Negotiators: Derick Yasuda, Director of Human Resources and Peter Brown, Liebert Cassidy Whitmore Employee Tustin Police Support Services Management Association (TPSSMA) Organization: Employee Tustin Police Support Service Association (TPSSA) Organization: 4. LIABILITY CLAIMS — [Government Code § 54956.95]: (7 cases) A. Claim No B. Claim No C. Claim No D. Claim No Kyu Joo E. Claim No F. Claim No 23-24, Claim of Juan Villegas 23-32, Claim of Kuoyun Lee 23-39, Claim of Michael Yang 23-42, Claim of Subro Claims, Inc o/b/o Geico Ins a/s/o Dongkyu 23-45, Claim of Sana Shaikh 23-48, Claim of Aiman-Smith & Marcy, PC obo: Cari McCormick City Council Meeting Agenda October 17, 2023 Page 3 of 8 G. Claim No. 23-50, Claim of Corran Waterson 5. PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION - [Government Code § 54957(b)(1)] Title: City Manager REGULAR MEETING OF THE CITY COUNCIL AND THE COUNCIL ACTING IN ITS CAPACITY AS THE LOCAL REUSE AUTHORITY 7:00 P.M. CALL TO ORDER — #3046 INVOCATION - Deacon Bill Weeks, St. Cecilia Church PLEDGE OF ALLEGIANCE — Council Member Gomez PRESENTATION — Recognition of Director of Public Works/City Engineer Douglas S. Stack for Years of Service to the Tustin Community PUBLIC INPUT — At this time, any member of the public may address the Council on matters which are not on this evening's agenda, provided the matter is within the subject matter jurisdiction of the City Council. CLOSED SESSION REPORT — City Attorney David E. Kendig CONSENT CALENDAR ITEMS - All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form with the City Clerk. (Agenda Items 1 - 8) 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. City Council October 17, 2023 Meeting Agenda Page 4 of 8 2. APPROVAL OF MINUTES — THE REGULAR MEETING OF THE CITY COUNCIL HELD ON OCTOBER 3, 2023 Recommendation: That the City Council approve the Action Minutes of the Regular Meeting of the City Council held on October 3, 2023. 3. RATIFICATION OF PAYROLL AND DEMANDS The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Recommendation: It is recommended that the City Council approve Payroll in the amount of $1,020,807.25 and Demands in the amount of $2,140,285.24. 4. SECOND READING AND ADOPTION OF ORDINANCE NO. 1537 TO AMEND CITY CODE SECTION 5331(N)-(0) FOR THE CITY'S PREFERENTIAL PERMIT PARKING PROGRAM Adoption of Ordinance No. 1537 amends Tustin City Code Section 5331(n)-(o) by implementing the Tustin Residential Parking Action Plan (PAP) on public residential streets and reflects the City Council's approval of the Updated Guidelines which also includes the introduction of a Permit Parking District Map encompassing public residential streets eligible for permit parking. Per City Council direction at the October 3, 2023, City Council Meeting, the permit parking district map has been updated, amending the boundary between Districts 7 and 9 to Browning Avenue (Attachment 1). Additionally, public input on the permit parking program discussed Automated License Plate Reader (ALPR) technology and requested information on Care -Taker parking permits. • The Tustin Police Department has recently procured three (3) ALPR's to equip two parking control vehicles and one traffic collision investigation vehicle to assist with and streamline parking enforcement efforts. • Residents that reside within a permit parking district that require assisted care and parking for such care, are eligible for up to 75 guest permits per six -months. To date, the City has not experienced challenges with overnight parking access for such care -takers, but will evaluate any such request on a case -by -case basis. Recommendation: That the City Council have second reading by title only and adoption of Ordinance No. 1537. ORDINANCE NO. 1537 City Council October 17, 2023 Meeting Agenda Page 5 of 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING AND RESTATING TUSTIN CITY CODE SECTION 5331 (STOPPING, STANDING OR PARKING RESTRICTED OR PROHIBITED ON CERTAIN STREETS) SUBSECTIONS "N" (PARKING BY PERMIT ONLY) AND "O" (POLICIES AND PROCEDURES FOR PARKING BY PERMIT ONLY) REGARDING THE CITY'S PREFERENTAL PERMIT PARKING PROGRAM 5. FY2022 URBAN AREA SECURITY INITIATIVE (UASI) GRANT The City of Anaheim, in its capacity as a Core City for the Anaheim/Santa Ana Urban Area, applied for, received and accepted a grant entitled "FY 2022 Urban Areas Security Initiative" (UASI) Grant Program in the amount of $5,056,750. This grant is from the Federal Department of Homeland Security, Federal Emergency Management Agency, through the State of California Office of Emergency Services. It is intended to enhance countywide emergency preparedness, and to help the Operational Area prevent, respond to, and recover from acts of terrorism, as set forth in the grant guidelines and assurances that are incorporated into the Agreement by reference. The grant period for sub -recipients (City of Tustin) is August 9, 2023 to March 31, 2025. The funds are now available for distribution throughout the Operational Area, and the City of Tustin, as a Sub -Recipient, is authorized to participate in the grant funding and grant activities, including regional training and exercises coordinated by the Anaheim/Santa Ana Urban Area. Recommendation: It is recommended that the City Council: 1. Adopt Resolution 23-48, designating the Chief of Police or his designee as the City's authorized representative for the FY 2022 UASI grant. 2. Approve the FY 2022 UASI Transfer Agreement between the City of Anaheim and the City of Tustin. RESOLUTION NO. 23-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, DESIGNATING THE CHIEF OF POLICE OR HIS DESIGNEE AS THE CITY'S AUTHORIZED REPRESENTATIVE FOR THE FY 2022 URBAN AREAS SECURITY INITIATIVE (UASI) 6. AUTHORIZE THE LOCAL REUSE AUTHORITY EXECUTIVE DIRECTOR TO EXECUTE INTERIM LEASES AND LICENSES FROM THE DEPARTMENT OF DEFENSE FOR PROPERTY AT FORMER MARINE CORPS AIR STATION TUSTIN Local Reuse Authority (LRA) Resolution 23-01 would provide the LRA Executive Director the authority to execute or accept interim leases and licenses tendered to the LRA from the Department of Defense (DOD). Any lease greater than five (5) years, any license greater than one (1) year, or any lease or license requiring financial renumeration to the DOD will require City Council (acting as the LRA) City Council October 17, 2023 Meeting Agenda Page 6 of 8 approval. Recommendation: It is recommended that the City Council, acting as the LRA for former Marine Corps Air Station (MCAS) Tustin, takes the following action: 1. Adopt LRA Resolution 23-01: A RESOLUTION OF THE CITY COUNCIL OF THECITY OF TUSTIN, CALIFORNIA, ACTING AS THE FEDERALLY DESIGNATEDLOCAL REUSE AUTHORITY FOR FORMER MARINE CORPS AIR STATIONTUSTIN, AUTHORIZING THE LOCAL REUSE AUTHORITY EXECUTIVE DIRECTOR TO EXECUTE NO -COST INTERIM LEASES OR LICENSES 7. LEGISLATIVE UPDATE Staff and the City's consultant Townsend Public Affairs (TPA) have prepared a summary of state legislative activity. Recommendation: 1. Receive and file the updated legislative matrix as of October 4. 2. Receive and file legislative updates prepared by TPA. 8. PROPOSED PURCHASING POLICY AMENDMENT PROCESS As directed by the City Council during the September 19, 2023, meeting, this item outlines a tentative process and timeline for preparation of proposed amendments to Tustin City Code section 1621-1630 which includes the City's purchasing policies and procedures. Recommendation: Direct staff to proceed with the proposed process and timeline for preparation of proposed amendments to Tustin City Code section 1621-1630 which includes the City's purchasing policies. REGULAR BUSINESS ITEM 9 9. ALLOCATE FUNDING FOR THE ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM REPLACEMENT PROJECT The City's 2018-2023 Strategic Plan outlined several strategies that were directly related to an enterprise resource planning (ERP) system replacement plan. They included plans to evaluate and acquire new utility billing (US) software as well as to improve and update technology for better efficiency and customer services. Staff and the City's ERP consultants, SDI Presence LLC (SDI), completed an ERP system needs assessment study. The study identified many shortcomings in the current ERP system, including its UB module. It also summarized specific functional requirements that the City needs to streamline its operations to become more efficient. The next step is to conduct a formal procurement process to secure City Council October 17, 2023 Meeting Agenda Page 7 of 8 a suitable ERP solution. Recommendation: Allocate $2.5 million from the General Fund's reserves for the ERP system replacement project and transfer this amount to the IT fund. MATTERS WHICH COUNCIL MEMBERS HAVE ASKED TO BE PLACED ON A FUTURE AGENDA No agenda report has been prepared by staff Pursuant to Resolution No. 21-105, if any three (3) members of the Council approve a motion to agendize any of the following items for a future meeting, the City Manager will initiate preparation of an appropriate agenda report and evaluate the tentative dates for the requested item to be placed on the agenda for discussion and consideration by the City Council. An aye vote will direct staff to prepare an agenda report for Council discussion and consideration at a future meeting date to be determined by the City Manager. A nay vote will result in no further action taken and the item may not be requested by either of the requesting members of the Council again earlier than six months after the Council last considered the request. 10. LEGACY REDEVELOPMENT UPDATE Submitted By Council Member Gallagher, Co -Signed By Council Member Gomez. Proposed Motion: Direct staff to prepare an agenda report for Council discussion and consideration at a future meeting date to be determined by the City Manager. Recommendation: Pleasure of the City Council. OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY COUNCIL MEMBER COMMENTS AND REPORTS ADJOURNMENT - The next meeting is scheduled on Tuesday, November 7, 2023 for the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. City Council October 17, 2023 Meeting Agenda Page 8 of 8