HomeMy WebLinkAbout08 TEMPORARY SUSPENSION OF GENERAL LEAVE CAPAgenda Item _______
Reviewed:
City Manager _______
Finance Director _______
MEETING DATE: NOVEMBER 21, 2023
TO: NICOLE BERNARD, ACTING CITY MANAGER
FROM: DERICK YASUDA, DIRECTOR OF HUMAN RESOURCES
SUBJECT: TEMPORARY SUSPENSION OF GENERAL LEAVE CAP
SUMMARY
Adoption of the attached Resolution w ill temporarily suspend the cap on the accrual of
General Leave to ensure the continued provision of essential services .
RECOMMENDATION
Adopt Resolution No. 23-57 to authorize the City Manager, acting as the Director of
Emergency Services, to suspend the cap on the accrual of General Leave for a period
of 90 days, or for the duration of the declar ed local state of emergency, whichever is
longer.
FISCAL IMPACT
The proposed change is not expected to have a significant direct fiscal impact. Due to
existing City and IRS limits on the hours of General Leave that may be cashed out, staff
expects that the majority of additional General Leave accrued under this policy will be
used for time off in the future rather than being converted to cash.
BACKGROUND AND DISCUSSION
The City provides all full-time employees with General Leave, a combined form of paid
leave that may be used for various reasons including vacation, illness, family leave, and
personal business. Employees accrue General Leave on a biweekly basis, up to a
maximum limit set forth in existing labor agreements and resolutions (320 – 496 hours,
depending on years of City service). Once an employee reaches their General Leave
cap, they no longer accrue additional General Leave.
A number of City employees have already reached, or will soon reach, their maximum
General Leave accrual limit and h ave continued to work extended hours in response to
the North Hangar Fire and to provide other essential services. To ensure the continued
provision of these essential services, staff recommends a temporary suspension of the
cap on accrual of General Le ave.
AGENDA REPORT
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N/A
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City Council Agenda Report
November 21, 2023
Temporary Suspension of General Leave Cap
Page 2
Approval of Resolut ion No. 23-57 would authorize the City Manager, in her capacity as
Director of Emergency Services, to suspend the cap on the accrual of paid General
Leave for a period of 90 days, or for the duration of the declared local state of
emergency, whichever is longer. Any additional General Leave accrued by an employee
could be used after the temporary General Leave cap suspension expires.
___________________________
Derick Yasuda
Director of Human Resources
Attachment:
1. City Council Resolution No. 23-57
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______________________
Resolution 23-57
Page 1 of 3
RESOLUTION NO. 23-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE CITY MANAGER, ACTING AS THE
DIRECTOR OF EMERGENCY SERVICES, TO SUSPEND THE CAP ON THE
ACCRUAL OF GENERAL LEAVE
WHEREAS, the City has entered into labor agreements with the Tustin Municipal
Employees Association (TMEA), the Tustin Police Officers Association – Police
Management Representation Unit (TPMA), the Tustin Police Officers Association – Police
Officer Representation Unit (TPOA), the Tustin Police Support Services Association
(TPSSA), and the Tustin Police Support Services Management Association (TPSSMA)
(collectively, the “Labor Agreements”); and
WHEREAS, the City Council has adopted resolutions pertaining to the
compensation and benefits of the unrepresented Confidential, Executive Management,
Management, and Supervisory employee groups (collectively, the “Resolutions”); and
WHEREAS, the Labor Agreements and Resolutions impose a cap on the
maximum amount of General Leave an employee may accrue; and
WHEREAS, on November 9, 2023 the City Manager, acting as the Director of
Emergency Services, declared a local emergency in response to the fire at the North
Hangar on the decommissioned Marine Corps Air Station Tustin; and
WHEREAS, numerous City employees who have already reached, or will soon
reach, their maximum accrual limit have continued to report to work to provide essential
services during this emergency; and
WHEREAS, to ensure the continued provision of essential services, the City
Council desires to temporarily suspend the cap on accrual of paid General Leave for
those employees subject to the Labor Agreements and Resolutions.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The above recitals are true and correct and are incorporated herein by
reference.
2. The City Manager, acting as the Director of Emergency Services, is authorized
to suspend the cap on the accrual of General Leave for employees subject to
the Labor Agreements and Resolutions for a period of 90 days, or for the
duration of the declared local state of emergency, whichever is longer.
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_____________________
Resolution 23-57
Page 2 of 3
3. Any additional General Leave accrued by an employee pursuant to this
Resolution may be used after the expiration of the temporary suspension of the
General Leave accrual cap.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 21st day of November 2023.
AUSTIN LUMBARD,
Mayor
ATTEST:
ERICA N. YASUDA,
City Clerk
APPROVED AS TO FORM:
DAVID E. KENDIG,
City Attorney
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______________________
Resolution 23-57
Page 3 of 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 23-57 was duly passed
and adopted at a regular meeting of the Tustin City Council, held on the 21st day of
November 2023, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
COUNCILMEMBER RECUSED:
____________________________
ERICA N. YASUDA,
City Clerk
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