HomeMy WebLinkAbout09 AWARD CONTRACT FOR ANNUAL ROADWAY REHAB AND SIDEWALK REPAIR-ZONE 5DocuSign Envelope ID: FEB221E4-DB85-410A-94CA-4DD2CBB8D33F
Agenda Item 9
a AGENDA REPORT n
Reviewed: °S
City Manager Ds
Finance Director
MEETING DATE: MARCH 5, 2024
TO: NICOLE BERNARD, ACTING CITY MANAGER
FROM: MICHAEL GRISSO, ACTING DIRECTOR OF PUBLIC WORKS
SUBJECT: AWARD CONTRACT FOR THE ANNUAL ROADWAY REHABILITATION AND
SIDEWALK REPAIR PROJECT — ZONE 5, CIP NO. 70023
SUMMARY
Staff is requesting the City Council award a construction contract to the lowest
responsive/responsible bidder for the Annual Roadway Rehabilitation and Sidewalk Repair Project
for Zone 5, CIP No. 70023.
RECOMMENDATION
It is recommended that the City Council:
1. Award a construction contract to the lowest responsive/responsible bidder, Onyx Paving
Company, Inc. in the amount of $3,869,000 for the Annual Roadway Rehabilitation and
Sidewalk Repair Project — Zone 5, CIP No. 70023 and authorize the Mayor and the City
Clerk to execute the contract documents on behalf of the City; and
2. Appropriate $2,800,000 from the Gas Tax Fund (Fund 130) and $1,600,000 from the Road
Maintenance and Rehabilitation Allocation Fund (Fund 140).
FISCAL IMPACT
The FY 2024-25 budget earmarked $2,698,000 between Gas Tax Fund (Fund 130) and Measure
M2 Fair Share (Fund 139) in construction funding for this project. The Zone 5 Roadway
Rehabilitation project has increased from the originally budgeted scope with some carry-over
work from Zone 4 that has been added to the project. The engineer's estimate for CIP No. 70023 is
$4,200,000 in total project costs.
Construction funding was earmarked within the FY 24/25 budget and staff is requesting an
appropriation of $4,400,000 be moved into the FY 23/24 budget with the updated funding
source of Road Maintenance and Rehabilitation Allocations Fund instead of Measure M2
Fair Share to facilitate this project moving forward.
Expenses include:
• Construction Contract............................................................................... $3,869,000
• Contingency.................................................................................................$386,900
• Tree Removal and Replacement..................................................................$100,000
• Construction Support and Geotechnical Services ......................................... $44,100
Staff is requesting an appropriation of $2,800,000 from the Gas Tax Fund (Fund 130) and
$1,600,000 from the Road Maintenance and Rehabilitation Allocation Fund (Fund 140).
DocuSign Envelope ID: FEB221 E4-DB85-410A-94CA-4DD2CBB8D33F
Roadway Rehabilitation and Sidewalk Repair Project — Zone 5, CIP No. 70023
March 5, 2024
Page 2
CORRELATION TO THE STRATEGIC PLAN
Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic
Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy
#5a, which among other items, is to ensure continuous maintenance and improvement of public
facilities.
DISCUSSION
The Annual Roadway Rehabilitation and Sidewalk Repair Project, CIP No. 70023 includes asphalt
concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various
streets within Zone 5 of the City's Pavement Management Program. The City is divided into seven
pavement management zones with one zone targeted each year for pavement maintenance.
Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets.
The current phase, Zone 5 (see attached map), is generally bounded by Peters Canyon Regional
Park to the north, County limits to the east, Interstate 5 freeway to the south and Jamboree Road to
the west. The project also includes sidewalk repair which focuses on removal and replacement of
damaged sidewalk at numerous locations in Zone 5 based on an annual field survey conducted by
the Engineering Division.
The project also includes intentional carry-over work from Zone 4. Specifically, the remaining
pavement rehabilitation work on Walnut Avenue from Red Hill Avenue to Tustin Ranch Road and on
Browning Avenue from Walnut Avenue to Nisson Road. During the bidding process staff further
identified necessary sidewalk repair work on First Street that was included in the project through
addendum.
Formal bids were submitted electronically and publicly opened on February 13, 2024 and reviewed
by Public Works. Six (6) bids were received and are summarized below by order of least dollar
amount:
• Onyx Paving Company, Inc............................................................ $ 3,869,000.00
• R.J. Noble Company...................................................................... $ 4,183,921.00
• PALP Inc. dba Excel Paving Company ........................................... $ 4,434,792.00
• All American Asphalt...................................................................... $ 4,694,694.00
• Hardy & Harper, Inc........................................................................ $ 4,700,000.00
• Sequel Contractors, Inc.................................................................. $ 5,184,901.00
Staff has reviewed the references and the State Contractor's License for Onyx Paving Company,
Inc. and has determined that they are appropriate for the subject project.
It is recommended that the City Council award the construction contract to the lowest
responsive/responsible bidder, Onyx Paving Company, Inc. for the Annual Roadway Rehabilitation
and Sidewalk Repair Project, CIP No. 70023 and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
O,Af_�C_-r-
Michae Grisso
Acting Director of Public Works
Attachment: Location Map
DocuSign Envelope ID: FEB221 E4-DB85-410A-94CA-4DD2CBB8D33F
CITY OF TUSTIN
PROJECT NAME: FY 2023-24 ROADWAY REHABILITATION & SIDEWALK REPAIR PROJECT - ZONE 5 (CIP NO. 70023)