HomeMy WebLinkAbout09 ANNUAL LNDSCAPE-DISTRICT 11-20-06AGENDA REPORT
Agenda Item 9
Reviewed:
City Manager
Finance Director
MEETING DATE:
NOVEMBER 20, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: AWARD OF CONTRACT FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR ASSESSMENT DISTRICT AREAS FROM JANUARY 1, 2007
THROUGH JUNE 30, 2007 WITH THE OPTION OF THREE ONE-YEAR
EXTENSIONS
SUMMARY
Award of the contract for Annual Landscape Maintenance Services to Spectrum Care Landscape to
provide landscape maintenance services in the City of Tustin's Assessment District Areas. The
contract will provide for all daily and periodic landscape maintenance service needs for the
remaining six (6) months of Fiscal Year 2006-2007, with the option of three one-year extensions
through June 30, 2010.
RECOMMENDATION
It is recommended that the City Council:
1. Award the subject contract to Spectrum Care Landscape in the amount of $162,078 and authorize
the Mayor and the City Clerk to execute the contract documents on behalf of the City.
2. Authorize staff to issue a 30-day Notice of Cancellation to the current contract with TruGreen
LandCare, effective January 1, 2007.
FISCAL IMPACT
Sufficient funds for this contract are available in the City of Tustin's Landscape and Lighting District
Operating Budgets for the Fiscal Year 2006-2007. It is anticipated that the Operating Budgets for
the following three years will contain similar amounts for the optional three one-year contract
extensions.
BACKGROUND
The Assessment District Landscape contract covers all arterial road parkways along with the
Jamboree Road slope in the East Tustin Landscape and Lighting District. The City's current contract
for Annual Landscape Maintenance Services for Assessment District areas is one of two landscape
contracts with TruGreen LandCare that are due to expire on June 30, 2007. The other contract
which was bid concurrently with this contract covers the Annual Landscape Maintenance Services
for all General Fund areas and City/Water facilities. TruGreen LandCare has not provided the
expected level of service and quality maintenance work under the current contracts. Therefore, staff
recommended soliciting new landscape maintenance services proposals for both landscape areas.
The current contracts with TruGreen LandCare can be terminated through a 30-day notice.
Award of Contract for Annual Landscape Maintenance Services for Assessment District Areas from
January 1,2007 through June 30,2007 with the Option of Three One-Year Extensions
November 20, 2006
Page 2
DISCUSSION
On September 5, 2006, the City Council authorized staff to solicit new proposals for the Annual
Landscape Maintenance Services for the Assessment District areas. The following proposal packets
were received and evaluated on October 10, 2006.
Contractor Proposed Annual Cost
TruGreen LandCare $303,378
Spectrum Care Landscape $324,156
Each proposal was evaluated based on the following categories: Experience, Staffing, Licenses,
Management Approach and Financial Impact. TruGreen LandCare significantly increased their labor
force over what they currently provide.
Staff also interviewed both contractors and based on the information provided during the interviews,
the City's experience with TruGreen LandCare's performance and check of references, staff
recommends the selection of Spectrum Care Landscape as the contractor for the annual landscape
maintenance of the Assessment District areas.
The City Council is hereby requested to award the annual contract for Landscape Maintenance
Services for the Assessment District areas to Spectrum Care Landscape. The contract amount is
$162,078 for six months ($324,156 per year), or $27,013 per month for the period from January 1,
2007 through June 30, 2007, with the option of three one-year extensions through June 30, 2010.
The extension will be at the sole discretion of the City, subject to the contractor's overall satisfactory
performance, and based upon the future Consumer Price Index (CPI) adjustments.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Alto'waiji
Field Services Manager
TDS: WA: ccg: Award of contract AD areas.doc