HomeMy WebLinkAbout10 GF LANDSCAPE MNTNCE 11-20-06
AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: NOVEMBER 20, 2006
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: AWARD OF CONTRACT FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR GENERAL FUND AREAS FROM JANUARY 1, 2007
THROUGH JUNE 30, 2007 WITH THE OPTION OF THREE ONE-YEAR
EXTENSIONS
SUMMARY
Award of the contract for Annual Landscape Maintenance Services to Spectrum Care Landscape to
provide landscape maintenance services in the City of Tustin's General Fund Areas. The contract
will provide for all daily and periodic landscape maintenance service needs for the remaining six (6)
months of Fiscal Year 2006-2007 with the option of three one-year extensions through June 30,
2010.
RECOMMENDATION
It is recommended that the City Council:
1. Award the subject contract to Spectrum Care Landscape in the amount of $152,658 and
authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City.
2. Authorize staff to issue a 30-day Notice of Cancellation to the current contract with TruGreen
LandCare, effective January 1, 2007.
3. Authorize a new budget appropriation of $50,000 to cover the increased contract cost from
unappropriated funds in the General Fund.
FISCAL IMPACT
$50,000 in additional funds will need to be appropriated to supplement the Field Services Landscape
Operating Budget for the Fiscal Year 2006-2007. It is anticipated that the Operating Budgets for the
following three years will contain similar amounts for the optional three one-year contract extensions.
BACKGROUND
The Annual Landscape Maintenance contract for all General Fund areas and City/Water facilities is
one of two landscape contracts with TruGreen LandCare that are due to expire on June 30, 2007.
The other contract which was bid concurrently with this contract covers the Assessment District
Landscape area. TruGreen LandCare has not provided the expected level of service and quality
maintenance work under the current contracts. Therefore, staff recommended soliciting new
landscape maintenance services proposals for both landscape areas. The current contracts with
TruGreen LandCare can be terminated through a 30-day notice.
Award of Contract for Annual Landscape Maintenance Services for General Fund Areas from
January 1,2007 through June 30,2007 with the Option of Three One-Year Extensions
November 20,2006
Page 2
DISCUSSION
On September 5, 2006, the City Council authorized staff to solicit new proposals for the Annual
Landscape Maintenance Services for the General Fund areas. The following proposals for yearly
services were received and evaluated on October 10, 2006:
Contractor Proposed Annual Cost
TruGreen LandCare $272,908
Spectrum Care Landscape $305,316
Each proposal was evaluated based on the following categories: Experience, Staffing, Licenses,
Management Approach and Financial Impact. TruGreen LandCare significantly increased their labor
force over what they are currently providing.
Staff also interviewed both contractors and based on the information provided during the interviews,
the City's current experience with TruGreen LandCare's performance and reference checks; staff
recommends the selection of Spectrum Care Landscape as the contractor for the annual landscape
maintenance of the General Fund areas.
The City Council is hereby requested to award the annual contract for Landscape Maintenance
Services for the General Fund areas to Spectrum Care Landscape. The contract amount is
$152,658 for six months ($305,316 per year), or $25,443 per month for the period from January 1,
2007 through June 30, 2007, with the option of three one-year extensions through June 30, 2010.
The extension will be at the sole discretion of the City, subject to the contractor's overall satisfactory
performance, and based upon the future Consumer Price Index (CPI) adjustments.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS: WA: ccg: Award of contract General Fund areas.doc