HomeMy WebLinkAbout12 REPORT ON EMERGENCY PURCHASE CONTRACTS RELATED TO THE NAVY NORTH HANGAR FIRE INCIDENTDocuSign Envelope ID: EFEBA85B-0515-43D5-BCC9-D47CFOD221FO
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AGENDA REPORT
MEETING DATE:
TO:
FROM:
SUBJECT:
SUMMARY
JUNE 18, 2024
ALDO E. SCHINDLER, CITY MANAGER
Agenda Item 12
DS
Reviewed:
City Manager Fn
Finance Director
JENNIFER KING, FINANCE DIRECTOR/CITY TREASURER
REPORT ON EMERGENCY PURCHASE CONTRACTS RELATED TO THE
NAVY NORTH HANGAR FIRE INCIDENT
This report summarizes the circumstances of the emergency related to the Navy's North
Hangar Fire and summarizes the contracts procured by the City in response to those
emergency circumstances.
RECOMMENDATION
Receive and file this report.
FISCAL IMPACT
The City's contracts entered into related to the North Hangar Fire Incident are funded from
the Navy's Cooperative Agreement with the City. The Cooperative Agreement and related
amendments are expected to have a total not -to -exceed amount of $88 million.
BACKGROUND
On November 7, 2023, a fire broke out at the Navy's North Hangar at the former Marine
Corps Air Station, Tustin. The fire caused asbestos -containing debris and other matter
from the Navy North Hangar to be released and to spread into surrounding private and
public properties. The debris impact zone covers approximately 6.5 square miles around
the Navy North Hangar.
On November 9, 2023, Tustin's Acting Director of Emergency Services declared a local
emergency, which was ratified by the City Council on November 10. The Navy also
authorized the City, pursuant to a Cooperative Agreement, to take all appropriate
emergency measures necessary to protect against the imminent and substantial
endangerment to public health or the environment related to the North Hangar fire.
DocuSign Envelope ID: EFEBA85B-0515-43D5-BCC9-D47CFOD221 FO
City Council Agenda Report
June 18, 2024
Report of Purchase Contracts Related to Navy North Hangar Fire Incident
Page 2
Since that time, City staff, the Orange County Fire Authority, and multiple service
providers retained to assist the City in handling and managing this unprecedented
emergency have worked closely with Federal, State, and local health and environmental
agencies to deliver emergency responses to avoid public health impacts related to the
fire and the release of materials due to the fire.
DISCUSSION
To address the fire incident, the City has executed multiple contracts for services related to
the emergency. Most of the services utilized during the emergency were "professional
services" as defined in the Tustin City Code ("City Code"). City Code section 1626a affords
the City significant flexibility in the procurement of professional services when it is not
practical to prepare and circulate requests for proposals, and to await and evaluate the
responses. That was the case during the City's emergency response conducted on behalf
of the Navy. In addition, Section 1625(a) of the City Code authorizes the Purchasing
Manager (City Manager) to make emergency purchases of supplies, equipment and
services directly during a public disaster such as the Navy North Hangar fire.
Also, in accordance with Section 1625(a)(2) of the City Code, frequent reports of the
circumstances of the emergency have been provided to the Purchasing Manager/Acting
City Manager and to the City Council in public meetings throughout the emergency
response, and such reports have been reflected in the Minutes of the City Council.' This
further report is provided about the emergency circumstances and provides further detail
about the related contracts.
The contracts entered into in connection with the Navy North Hangar Fire emergency are
summarized by major areas of responses:
1 Reports have been provided to, and reflected in the minutes of, City Council meetings on:
November 7, 2023 (OCFA Division Chief hangar fire update); November 10, 2023 (Proclamation of
Local Emergency); November 21, 2023 (Funding Appropriation for Hangar response); December 5,
2023 (Demand for Navy Accountability re Navy North Hangar Incident and for Public Health Agency
Guidance; January 9, 2024 (determining the need to continue the local emergency); January 16,
2024 (IEM Presentation re status report re Navy North Hangar); February 6, 2024 (IEM status report
re Navy North Hangar Fire); February 20, 2024 (Presentation re status report re Navy North Hangar);
March 5, 2024 ((Presentation re status report re Navy North Hangar, and Resolution determining
need to continue local emergency, and budget appropriation related to the fire response); April 2,
2024 (status report re Navy North Hangar Fire); April 16, 2024 (status report re Navy North Hangar
Fire and Resolution determining need to continue local emergency); May 7, 2024 (status report re
Navy North Hangar Fire); June 4, 2024 (status report re Navy North Hangar Fire); and June 18, 2024
(this report).
DocuSign Envelope ID: EFEBA85B-0515-43D5-BCC9-D47CFOD221F0
City Council Agenda Report
June 18, 2024
Report of Purchase Contracts Related to Navy North Hangar Fire Incident
Page 3
Contractor
Contract Amount
Debris Clearance
ATI Restoration, LLC
$ 43,000,000
EnviroCheck, Inc.
570,475
GAMA Contracting Services, Inc.
2,032,000
LAD Aviation Inc. dba Charles Taylor
Environmental Technical Services
400,000
National Econ Corp
3,000,000
Terracon Consultants, Inc.
400,000
Reporting Subtotal
49,402,475
Air Monitoring, Analytical, and Community Outreach
Services
The Center for Toxicology and Environmental
Health, LLC dba CTEH, LLC
21,091,438
Infinity Technologies
25,000
ROI Solutions
135,000
Reporting Subtotal
21,251,438
Residential Air and Dust Sampling, Outdoor Soil Sampling
Geos ntec Consultants, Inc.
946,900
Reporting Subtotal
946,900
Hangar Door Deconstruction
Tim Greenleaf Engineering, Inc.
854,251
Reporting Subtotal
854,251
Consultant, Project Management, and Legal Services
IEM International, Inc.
4,778,536
Jacob Green and Associates
100,000
Legal Services
4,000,000
OPR Communications
850,000
Vermejo Consulting LLC
50,000
Reporting Subtotal
9,778,536
DocuSign Envelope ID: EFEBA85B-0515-43D5-BCC9-D47CFOD221FO
City Council Agenda Report
June 18, 2024
Report of Purchase Contracts Related to Navy North Hangar Fire Incident
Page 4
Contractor
Contract Amount
Equipment Rentals and Security
Adroit Private Security, Inc.
193,480
American Wrecking
29,028
Herc Rentals*
132,000
Securitas Security Services USA, Inc.
1,000,000
So Cal Sandbags, Inc.
150,000
Stallion Infrastructure Services*
160,200
Reporting Subtotal
1,664,708
Agency Costs
City Staffing*
900,000
Consumables*
500,000
Hartford Technology Rentals*
90,000
Insurance
420,428
Reporting Subtotal
1,910,428
Reporting Grand Total
$ 85,808,736
* estimated through December 2024
DocuSigned by:
Jenni�B�A�nF��4�3
Finance Director/City Treasurer