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HomeMy WebLinkAbout13 DESIGNATION OF VOTING DELEGATES AND ALTERNATES – LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE.pdDocusign Envelope ID: A378D9AB-B8A3-461D-8C58-E562DC6AAEA6 Agenda Item 13 AGENDA REPORT Reviewed: Initial City Manager60 Q� Finance Director N/A MEETING DATE: SEPTEMBER 17, 2024 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ALDO E. SCHINDLER, CITY MANAGER SUBJECT: DESIGNATION OF VOTING DELEGATES AND ALTERNATES - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SCHEDULED FOR OCTOBER 16-18, 2024 (LONG BEACH) SUMMARY: In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. RECOMMENDATION: It is recommended that the City Council designate the following: o Voting Delegate: Council Member Rebecca "Beckie" Gomez o Alternate: Council Member Ray Schnell FISCAL IMPACT: The voting delegate and alternate are required to be registered to attend the conference and be present in order to cast a vote; therefore, the fiscal impact is limited to the cost of the conference registration. CORRELATION TO THE STRATEGIC PLAN: Attending and participating in the League's Annual Conference contributes to Goal D: Strong Community and Regional Relationships by ensuring the City Council remains active in the region and maintains a strong presence to advocate Tustin's interest. BACKGROUND AND DISCUSSION: The League of California Cities Annual Conference is scheduled for October 16-18, 2024. An important part of the Annual Conference is the Annual Business Meeting (during General Docusign Envelope ID: A378D9AB-B8A3-461D-8C58-E562DC6AAEA6 Page 2 Assembly) scheduled on Friday, October 18, 2024. At this meeting, the League membership considers and takes action on resolutions that establish League policy. Attachment: Annual Conference Voting Guidelines Docusign Envelope ID: A378D9AB-B8A3-461D-8C58-E562DC6AAEA6 NkLEAGUE OF CALIFORNIA CITI ES General Assembly Voting Guidelines One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate. 6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. 7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.