HomeMy WebLinkAbout09 FIRST READING OF ORDINANCE REVISING THE START TIME OF REGULAR MEETINGS OF THE CITY COUNCIL AND PLDocusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
Agenda Item 9
1 Reviewed: Initial
AGENDA REPORT City Manager F`�S
Finance Director N/A
MEETING DATE: NOVEMBER 19, 2024
TO: ALDO E. SCHINDLER, CITY MANAGER
FROM: DAVID KENDIG, CITY ATTORNEY
SUBJECT: FIRST READING OF ORDINANCE REVISING THE START TIME OF
REGULAR MEETINGS OF THE CITY COUNCIL AND PLANNING
COMMISSION
SUMMARY
At the Mayor's request, the City Council is requested to consider adopting the attached
Ordinance No. 1548 to revise the Tustin City Code to change the starting time of the
Council's regular meetings to 4:30 p.m. for closed sessions during regular meetings and
6:00 p.m. for open session regular meetings, and to revise the start time for the
Planning Commission's regular meetings to 6:00 p.m. Under the schedule in the
proposed ordinance, the City Council's meetings would still be scheduled on the first
and third Tuesdays of each month, and the Planning Commission's meetings would
occur on the second and fourth Tuesday of each month.
RECOMMENDATION
It is recommended that the City Council:
1. Introduce and approve first reading by title only of Ordinance No. 1548 replacing
and superseding Tustin City Code section 1301 regarding regular meetings of
the City Council, and Tustin City Code section 1515 regarding regular meetings
of the Planning Commission; and
2. Schedule adoption of Ordinance No. 1548 at the City Council's Regular Meeting
on December 3, 2024.
FISCAL IMPACT
No direct fiscal impact is anticipated to occur by revising the start time of regular
meetings.
STRATEGIC PLAN
Starting the open session meetings of regular meetings an hour earlier will enhance
public participation by helping to ensure that meetings end at an earlier hour in the
evening, advancing Goal E of the City's Strategic Plan ("Organization Excellence and
Docusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
City Council Agenda Report
November 19, 2024
Revising the Start Time of Regular Meetings of the Council and Planning Commission
Page 2
Customer Service") to be a high performance organization with effective customer
service provided by a professional workforce.
BACKGROUND AND DISCUSSION
Tustin City Code section 1301 establishes the start time of the regular meetings of the
City Council, and City Code section 1515 establishes the regular meeting schedule for
the Planning Commission. The current schedule and the revised schedule for regular
meetings proposed by Ordinance 1548 are as follows:
Existing Proposed
Start Time: Start Time:
City Council
(1 st & 3rd Tuesdays of each month)
Closed sessions: 5:30 p.m. 4:30 p.m.
Open Sessions: 7:00 p.m. 6:00 p.m.
Planning Commission 7:00 p.m. 6:00 p.m.
(2nd & 4t" Tuesday of each month).
In addition, the proposed ordinance would provide that an alternative time or location for
one or more regular meetings, or for one or more closed sessions, may be approved by
a City Council Resolution, provided the Resolution is approved at least seven (7)
calendar days prior to the rescheduled meeting date. Similarly, an alternative time or
location for one or more regular meetings of the Planning Commission could be
approved by a Planning Commission Resolution, provided that Resolution is approved
at least seven (7) calendar days prior to the meeting date.
The location of all regular meetings would continue to be at the Tustin's City Council
Chambers.
If the proposed Ordinance is adopted at the December 3, 2024, City Council meeting,
the Ordinance would take effect on January 2, 2024. As a result, the first City Council
meeting that would begin at the proposed new times would be on January 7, 2025, and
the first Planning Commission to begin under the proposed start time would be on
January 14, 2025.
Docusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
City Council Agenda Report
November 19, 2024
Revising the Start Time of Regular Meetings of the Council and Planning Commission
Page 3
By starting meetings earlier in the evening, it's anticipated that public participation will
be enhanced by allowing the City Council and Planning Commission proceedings, and
the public's participation in the meetings, to be concluded earlier in the evening hours.
Attachments:
1. Proposed Ordinance No. 1548 Revising the Regular Meeting Schedule of the
City Council and Planning Commission.
Docusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
ORDINANCE NO. 1548
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN REPLACING AND
SUPERSEDING TUSTIN CITY CODE SECTION 1301 REGARDING REGULAR
MEETINGS OF THE CITY COUNCIL, AND TUSTIN CITY CODE SECTION 1515
REGARDING REGULAR MEETINGS OF THE PLANNING COMMISSION
THE CITY COUNCIL OF THE CITY OF TUSTIN DOES ORDAIN AS FOLLOWS:
SECTION I: Section 1301 of Chapter 3 of Article 1 of the Tustin City Code is replaced
and superseded in its entirety to read as follows:
1301 - REGULAR MEETINGS OF THE CITY COUNCIL
A. Regular meetings of the City Council shall be held on the first and third
Tuesdays of each calendar month at 6:00 p.m. in the Council Chambers, Tustin
City Hall, 300 Centennial Way, Tustin, California. Closed sessions of the
regular meetings shall convene at 4:30 on the same days and at the same
location. An alternative time or location for one or more regular meetings,
and/or for one or more closed sessions, may be approved by City Council
Resolution approved at least seven (7) calendar days prior to the meeting date.
When the regular meeting date falls on a legal holiday, the meeting shall be
held on the following day that is not a legal holiday.
B. If necessary, closed sessions not completed prior to the open session portion
of a regular meeting will be considered at the conclusion of the open session
portion of the meeting, or as otherwise determined by the City Council.
C. Nothing in this section limits the authority of the City or the Council to schedule
a special meeting, an adjourned regular meeting, a continued regular meeting,
or an emergency meeting in accordance with the Ralph M. Brown Act.
SECTION II: Section 1515 of Chapter 5 of Article 1 of the Tustin City Code is replaced
and superseded in its entirety to read as follows:
1515 - REGULAR MEETINGS OF THE PLANNING COMMISSION
A. The Planning Commission shall hold its regular meetings on the second and
fourth Tuesdays of each month at 6:00 p.m. in the Council Chambers, Tustin
City Hall, 300 Centennial Way, Tustin, California. An alternative time or
location for one or more regular meetings may be approved by Planning
Commission Resolution approved at least seven (7) calendar days prior to the
meeting date.
Ordinance No. 1548
Page 1 of 3
Docusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
B. Nothing in this section limits the authority of the City or the Planning
Commission to schedule a special meeting, an adjourned regular meeting, a
continued regular meeting, or an emergency meeting in accordance with the
Ralph M. Brown Act.
SECTION III: If any section, subsection, subdivision, sentence, clause, phrase, word, or
portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions of this Ordinance. The City Council hereby declares that it
would have adopted this Ordinance and each section, subsection, subdivision, sentence,
clause, phrase, word, or portion thereof, irrespective of the fact that any one or more
sections, subsections, subdivisions, sentences, clauses, phrases, words or portions
thereof be declared invalid or unconstitutional.
SECTION IV: The Mayor shall sign and the City Clerk shall certify to the passage and
adoption of this Ordinance and shall cause the same, or the summary thereof, to be
published and posted pursuant to the provisions of law and this Ordinance shall take
effect thirty (30) days after adoption.
PASSED AND ADOPTED, at a regular meeting of the City Council for the City of Tustin
on this day of , 2024.
AUSTIN LUMBARD,
Mayor
ATTEST:
ERICA N. YASUDA,
City Clerk
APPROVED AS TO FORM:
1-71Z'79
ned by:
DA E37KETgDIG,
City Attorney
Ordinance No. 1548
Page 2 of 3
Docusign Envelope ID: 986AA054-0725-4395-8229-B3E25F62944C
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF TUSTIN )
CERTIFICATION FOR ORDINANCE NO. 1548
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, does hereby certify that the whole number of the members of the City Council
of the City of Tustin is five; that the above and foregoing Ordinance No. 1548 was duly
and regularly introduced at the regular meeting of the City Council held on the 19th day of
November, 2024, and was given its second reading, passed and adopted at a regular
meeting of the City Council held on the day of , 2024, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
COUNCILMEMBER RECUSED:
ERICA N. YASUDA,
City Clerk
Ordinance No. 1548
Page 3 of 3