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Home My WebLink About05 APPROVE PLANS AND SPECIFICATIONS FOR ANNUAL ROADWAY PROJECTDocusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 MEETING DATE TO FROM Agenda Item 5;,, AGENDA REPORT Reviewed: City Manager Finance Director J FEBRUARY 4, 2025 ALDO E. SCHINDLER, CITY MANAGER MICHAEL GRISSO, DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE ANNUAL ROADWAY REPAIR PROJECT SUMMARY: The plans and specifications for the Annual Roadway Rehabilitation and Sidewalk Repair Project for Zone 6, Capital Improvement Project No. 70024, have been prepared and the project is now ready for bid. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 25-09 approving the plans and specifications for the Annual Roadway Rehabilitation and Sidewalk Repair Project Zone 6, (CIP No. 70024) and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT: The engineer's estimate for CIP No. 70024 is $2,900,000 in total project costs. Included within the project are improvements to Myford Road, a split jurisdictional roadway between the City of Tustin and the City of Irvine. It is anticipated the City of Irvine, through reimbursement agreement, will contribute $500,000 in fair share cost for these improvements along Myford Road. Final Irvine contributions will be determined upon project completion. The Fiscal Year 2024-25 budget has $415,000 allocated from Measure M2 Fair Share (Fund 139), which funds the annual design, traffic striping, alley repairs, and bridge deck maintenance. The FY 2025-26 budget requested $2,000,000 between Gas Tax Fund (Fund 130) and Fund 139 in construction funding. As bid results are received and verified, staff will bring back a recommendation for the award and if necessary appropriate additional funding from Measure M2 and Gas Tax funds to complete the proposed CIP No. 70024. Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 City Council Agenda Report Annual Roadway Rehabilitation and Sidewalk Repair Project February 4, 2025 Page 2 CORRELATION TO THE STRATEGIC PLAN: Rehabilitation of roadways and repair of sidewalks contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #5, which among other items, is to ensure continuous maintenance and improvement of transportation facilities. BACKGROUND AND DISCUSSION: The Annual Roadway Rehabilitation and Sidewalk Repair Project -- Zone 6, CIP No. 70024, includes asphalt concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various streets within Zone 6 of the City's Pavement Management Program. The City is divided into seven pavement management zones with one zone targeted each year for pavement maintenance. Through a rolling seven-year cycle, this program is intended to maintain the integrity of City streets. The current phase, Zone 6 (see attached map), is generally bounded by Santa Ana Freeway (I-5) to the north, Tustin Ranch Road to the west, Barranca Parkway to the south, and Harvard Avenue/East City Limit to the east. The project also includes the Annual Sidewalk Repair Project which focuses on removal and replacement of damaged sidewalk at numerous locations in Zone 6 based on a field survey conducted by the Engineering Division. The tentative schedule for construction of this project is as follows: • Authorization to Advertise for Bids ............................................... 02/4/2025 • First Legal Advertisement............................................................ 02/6/2025 • Second Legal Advertisement..................................................... 02/13/2025 • Bid Opening............................................................................... 03/11/2025 • Tentative Award of Contract...................................................... 04/01 /2025 • Tentative Start Construction........................................................ April 2025 • Tentative Complete Construction.......................................September 2025 Since this project involves the replacement and repair of existing facilities with minor modifications, it is Categorically Exempt under California Environmental Quality Act (CEQA) requirements. A Notice of Exemption has been prepared for the project and will be recorded with the County of Orange. 0,1 �.— 0 C - Michael Grisso Director of Public Works Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 City Council Agenda Report Annual Roadway Rehabilitation and Sidewalk Repair Project February 4, 2025 Page 3 Attachments: 1. Resolution No. 25-09 2. Location Map Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 ATTACHMENT 1 Resolution No. 25-09 Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 RESOLUTION NO. 25-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL ROADWAY REHABILITATION AND SIDEWALK REPAIR PROJECT - ZONE 6, CIP NO. 70024 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Annual Roadway Rehabilitation and Sidewalk Repair Project - Zone 6, CIP No. 70024; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 70024 project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1, Existing Facilities). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin as follows: Section 1. The plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Annual Roadway Rehabilitation and Sidewalk Repair Project -- Zone 6 CIP No. 70024 Section 2. The City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications. APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 4th day of February, 2025. AUSTIN LUMBARD, Mayor ATTEST: ERICA N. YASUDA, City Clerk Resolution 25-09 Page 1 of 2 Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 APPROVED AS TO FORM: DocuSigned by: 7� Z'179 DAV+E)8EF31ktENDIG, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 25-09 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 4t" day of February, 2025 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: COUNCILMEMBER RECUSED: ERICA N. YASUDA, City Clerk Resolution 25-08 Page 2 of 2 Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 ATTACHMENT 2 Location Map Docusign Envelope ID: ECC776D0-50E5-49AD-B095-50BB8D28F930 CITY OF TUSTIN ROJECT NAME: ANNUAL ROADWAY REHABILITATION & SIDEWALK REPAIR PROJECT - ZONE 6 (CIP NO. 70024)