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Home My WebLink About10 POLICE DEPARTMENT VEHICLE PURCHASEDocusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 AGENDA REPORT �sT MEETING DATE TO: FROM: SUBJECT: SUMMARY: APRIL 1, 2025 ALDO E. SCHINDLER, CITY MANAGER SEAN THUILLIEZ, CHIEF OF POLICE POLICE DEPARTMENT VEHICLE PURCHASE Agenda Item 1� Reviewed: City Manager Finance Director 9 On December 28, 2024, patrol unit #3417 was involved in a traffic collision (Report #24- 08526). The vehicle was inspected by the City's insurance adjuster and deemed to be a total loss and needs to be replaced. Staff is recommending the purchase of one (1) new 2023 Dodge Charger pursuit -rated vehicle, which will be a more cost effective replacement then a 2025 Dodge Durango. RECOMMENDATION: It is recommended the City Council authorize: 1. The purchase of one (1) 2023 Dodge Charger pursuit -rated vehicle from Jake Sweeney Automotive in the City of Cincinnati, OH. in the amount of $37,744.00 assigned to patrol. This vehicle is being purchased from out of state because of its price and includes delivery. 2. Use Tax associated with out of state purchase of 2023 Dodge Charger in the amount of $2,925.16. 3. Labor costs associated with Bill's Body Works painting one (1) black 2023 Dodge Charger pursuit -rated vehicle in the amount of $2,140.25. 4. Labor costs associated with Hi -Standard installing police equipment from a previously decommissioned patrol vehicle into one (1) 2023 Dodge Charger pursuit -rated vehicle in the amount of $3,150.00. 5. The purchase of graphic designs from Digital Magic Signs for one (1) 2023 Dodge Charger pursuit -rated vehicle in the amount of $771.99. 6. The purchase of one (1) CradlePoint and one (1) antenna from CDCE, Incorporated for a total amount of $5,034.60. Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 City Council Agenda Report Police Department Vehicle Purchase April 1, 2025 Page 2 7. Labor costs associated with CDCE, Incorporated to install one (1) CradlePoint and one (1) antenna in the vehicle in the amount of $912.00. 8. Authorize an increase to the General Fund revenues in the amount of $14,762.03 for the receipt of the insurance reimbursement for patrol unit #3417. 9. Authorize a supplemental appropriation in the amount of $52,678.00 to be transferred from the General Fund (100) fund balance to the Equipment Replacement Fund (184) for the funding of the 2023 Dodge Charger. 10.Authorize a supplemental appropriation from the Equipment Replacement Fund (184) for the purchase and outfitting of the 2023 Dodge Charger in the amount of $52,678.00. FISCAL IMPACT: The purchase of this 2023 Dodge Charger was unexpected and requires a supplemental appropriation of $52,678.00 from the General Fund (100) to be transferred to the Equipment Replacement Fund (184). Hanover Insurance Group deemed the value of patrol unit #3417 at $24,762.03. The City's deductible is $10,000.00. This means the total owed to the City will be $14,762.03, which is to be deposited into the General Fund (100) to offset this unexpected cost. The purchasing and outfitting of the vehicle will be funded from the Equipment Replacement Fund (184). CORRELATION TO THE STRATEGIC PLAN: The proposal supports the implementation of Goal B: Public Safety and Protection of Assets: Ensure Tustin is an attractive, safe, and well -maintained community in which its residents feel pride. 7_\;91:Icr]:16111] Z I I7_1 LI 11l 1] 6*9111:1►4 Eel Z F On December 28, 2024, patrol unit #3417 was involved in a traffic collision (Report #24- 08526). The vehicle was inspected by the City's insurance adjuster and deemed to be a total loss and needs to be replaced. Staff is recommending the purchase of one (1) new 2023 Dodge Charger pursuit -rated vehicle, which will be a more cost effective replacement then a 2025 Dodge Durango. It is necessary to add this vehicle to maintain a safe and operational fleet of police vehicles to serve the community. Sourcewell State Vendor Total Cost Per Vehicle Purchase Jake Sweeney Automotive One (1) Dodge Charger @ $37,744.00 Total price proposal: $37,744.00 Plus use tax to the State of CA $2,925.16 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 City Council Agenda Report Police Department Vehicle Purchase April 1, 2025 Page 3 Total Purchase Price: $40,669.16 Purchase of Police Equipment Conversion Services The purchase of police conversion services is necessary to remove and reinstall the police radios, MDCs, and all other reusable hardware and equipment in all 4-wheeled vehicles. Hi -Standard Automotive, LLC located in Orange, CA has been awarded the last several conversion contracts. Hi -Standard Automotive, LLC has provided the uniform installation consistency desired and provides a 36-month warranty on all work and materials associated with the installation. The company's certified master installer provides invaluable expertise with over 30 years of experience in the field. Vendor Hi -Standard Automotive, LLC 1110 W. Barkley Avenue, Orange, CA 92868 One (1) Dodge Charger Total Cost for Conversion $3,150.00 Total Price: $3,150.00 Surplus equipment from the totaled Dodge Charger will be installed in this new 2023 Dodge Charger. The purchase of a CradlePoint and antenna has become necessary for patrol vehicles. This allows the MDC's to have continuous cellular coverage in the City of Tustin. CDCE Incorporated has been working with IT staff to test and verify this is the correct equipment needed to maintain continuous cellular connectivilty. The cost of equipment ($5,034.60) and installation ($912.00) is reflected in the chart below. In addition to the stripping and installation expenses for the one (1) Dodge Charger, there is an additional cost required to paint the doors and roof white ($2,140.25) and for police vehicle graphics ($771.99), which is reflected in the chart below. Cost Breakdown Conversion WatchGuard CradlePoint Purchase Use + Paint & Radio + Vehicle Location Price Tax +Graphics Installation Total Charger Patrol $37,744.00 $2,925.26 $6,062.24 Repurpose $5,946.60 $37,744.00 $2,925.26 $6,062.24 $0 $5,946.60 $52,678.00 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 City Council Agenda Report Police Department Vehicle Purchase April 1, 2025 Page 4 ESSigned by: IB ar.�aan'D' n SEAN THUILLIEZ Chief of Police Signed by: E ava.�, ful�u �Fanm�nnnRnacaa SARAH FETTERLING City Operations Division Commander Attachments: 1. Jake Sweeney Automotive Government Fleet Purchase Agreement 2. Bill's Body Works Estimate 3. Hi Standard Automotive, LLC Quote #1063 4. Digital Magic Signs Estimate #QU-09453 5. CDCE Incorporated Quote #123394-C 6. CDCE Incorporated Quote #123395-B Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 11 0. Jake wee�ney Chrysler Jeep Dodge Ram Government Fleet Purchase Agreement February 4, 2025 ***ATTN : Tom North**** Trustin Police Department TNorth@tustinca.org 714.573.3212 (0) Order Option: 1 x 2023 Dodge Charger Pursuits V8 RWD Black: $35,784.00 # of Units / Year / Make / Model / Trim Purchase Price Per Unit +Temp Tag/Title, & Transport Pursuit Stock #: L23-103 Vin#: PH532509 Sub Total: $35,784.00 Transport: $1,900.00 Title fees: $60.00 Total Purchase Amount: $37,744.00 w/ Transport Christopher Ehler Sales Manager Business Link & RAM Professional Jake Sweeney Automotive 0.513.782.1040 D.513.782.1000 ext.3743 M.859.307.8049 Customer Signature: Dealer Signature: THE 513-782-1000 85 W Kemper Road Cincinnati Ohio 45246 https://www.lakesweeneychryslerleepdodge.com/ Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31E21DA51 Customer: CITY OF TUSTIN Insured: CITY OF TUSTIN Type of Loss: Point of Impact: Owner: CITY OF TUSTIN 300 CENTENNIAL WAY TUSTIN, CA 92780 (714) 573-3363 Business (657) 210-7646 Other 2024 DODGE CHARGER B/W VIN: License: State: BILL'S BODY WORKS INVOICE 320 S HIGHLAND AVE, FULLERTON, CA 92832 Phone:(714) 871-1400 FAX:(714) 871-3245 Preliminary Estimate Written By: Mark Bill Policy #: Date of Loss: Inspection Location: BILL'S BODY WORKS 320 S HIGHLAND AVE FULLERTON,CA 92832 Repair Facility (714)871-1400 Day Interior Color: Exterior Color: B/W Production Date: VEHICLE Workfile ID: c86c61b0 PartsShare: 8nJydq Claim #: Days to Repair: 0 Insurance Company: Mileage In: Mileage Out: Condition: Job Number: Vehicle Out: Job #: 2/3/2025 9:08:49 AM 019083 Page 1 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31E21DA51 Preliminary Estimate Customer: CITY OF TUSTIN Job Number: 2024 DODGE CHARGER B/W Line Oper Description Part Number Qty Extended Labor Paint Price $ 1 # Refn ROOF 4.0 2 # Refn RIGHT DOOR 3.0 3 # Refn LEFT DOOR 3.0 4 # Refn RIGHT REAR DOOR 3.0 5 # Refn LEFT REAR DOOR 3.0 6 # COVER VEHICLE 1 7.50 1.0 7 # HAZARD WASTE 1 5.00 X 8 # NO JAMS 1 9 # CLEAR COAT 1 2.0 SUBTOTALS 12.50 1.0 18.0 ESTIMATE TOTALS Category Basis Rate Cost $ Pa its 7.50 Body Labor 1.0 hrs @ $ 65.00 /hr 65.00 Paint Labor 18.0 hrs @ $ 65.00 /hr 1,170.00 Paint Supplies 18.0 hrs @ $ 46.00 /hr 828.00 Miscellaneous 5.00 Subtotal 2,075.50 Sales Tax $ 835.50 @ 7.7500 % 64.75 Grand Total 2,140.25 2/3/2025 9:08:49 AM 019083 Page 2 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 Preliminary Estimate Customer: CITY OF TUSTIN 2024 DODGE CHARGER B/W FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM. ANY PERSON WHO KNOWINGLY PRESENTS FALSE OR FRAUDULENT INFORMATION TO OBTAIN OR AMEND INSURANCE COVERAGE OR TO MAKE A CLAIM FOR THE PAYMENT OF A LOSS IS GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN STATE PRISON. THE FOLLOWING IS A LIST OF ABBREVIATIONS OR SYMBOLS THAT MAY BE USED TO DESCRIBE WORK TO BE DONE OR PARTS TO BE REPAIRED OR REPLACED: MOTOR ABBREVIATIONS/SYMBOLS: D=DISCONTINUED PART, A=APPROXIMATE PRICE. LABOR TYPES: B=BODY LABOR, D=DIAGNOSTIC, E=ELECTRICAL, F=FRAME, G=GLASS, M=MECHANICAL, P=PAINT LABOR, S=STRUCTURAL, T=TAXED MISCELLANEOUS, X=NON TAXED MISCELLANEOUS. CCC ONE: ADJ=ADJACENT, ALGN=ALIGN, A/M=AFTERMARKET, BLND=BLEND, CAPA=CERTIFIED AUTOMOTIVE PARTS ASSOCIATION, D&R=DISCONNECT AND RECONNECT, EST=ESTIMATE, EXT. PRICE=UNIT PRICE MULTIPLIED BY THE QUANTITY, INCL=INCLUDED, MISC=MISCELLANEOUS, NAGS=NATIONAL AUTO GLASS SPECIFICATIONS, NON-ADJ=NON ADJACENT, 0/H=OVERHAUL, OP=OPERATION, NO=LINE NUMBER, QTY=QUANTITY, RECOND=RECONDITION, REFN=REFINISH, REPL=REPLACE, R&I=REMOVE AND INSTALL, R&R=REMOVE AND REPLACE, RPR=REPAIR, RT=RIGHT, SECT=SECTION, SUBL=SUBLET, LT=LEFT, W/O=WITHOUT, W/_=WITH/_ SYMBOLS: #=MANUAL LINE ENTRY, *=OTHER [IE..MOTORS DATABASE INFORMATION WAS CHANGED], **=DATABASE LINE WITH AFTERMARKET, N=NOTES ATTACHED TO LINE. OPT OEM=ORIGINAL EQUIPMENT MANUFACTURER PARTS EITHER OPTIONALLY SOURCED OR OTHERWISE PROVIDED WITH SOME UNIQUE PRICING OR DISCOUNT. ""CURE TIME"" MEANS THE LENGTH OF TIME THAT, PER THE ADHESIVE MANUFACTURER, THE WINDSHIELD ADHESIVE NEEDS TO CURE UNTIL THE WINDSHIELD CAN PROPERLY FUNCTION AS A SAFETY DEVICE PURSUANT TO THE FEDERAL MOTOR VEHICLE SAFETY STANDARDS AND THE VEHICLE MANUFACTURER'S SPECIFICATIONS. CCC ONE Estimating - A product of CCC Intelligent Solutions Inc. Job Number: The following is a list of abbreviations that may be used in CCC ONE Estimating that are not part of the MOTOR CRASH ESTIMATING GUIDE: BAR=Bureau of Automotive Repair. EPA=Environmental Protection Agency. NHTSA= National Highway Transportation and Safety Administration. PDR=Paintless Dent Repair. VIN=Vehicle Identification Number. 2/3/2025 9:08:49 AM 019083 Page 3 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 EMERGENCY VEHICLE SPECIALISTS Estimate ADDRESS City of Tustin 300 CENTENNIAL WAY, TUSTIN, CA 92780 DESCRIPTION SHIP TO City of Tustin 300 CENTENNIAL WAY, TUSTIN, CA 92780 LABOR INSTALL EQUIPMENT FROM DECOMMISSIONED UNIT INTO NEW UNIT Accepted By Accepted Date SUBTOTAL TAX -------------- TOTAL H i-Standard Automotive LLC 1110 W. Barkley Avenue Orange, CA 92868 +17145321171 mbeltran@histandardllc.com ESTIMATE 1063 DATE 02/24/2025 QTY RATE AMOUNT 1 3,150.00 3,150.00 3,150.00 0.00 $3,150.00 Page 1 of 1 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 DIGITAL MAGIC SIGNS WE CREATE DESIGNS THAT GET NOTICED 202 E Alton Ave Ste G Santa Ana, CA 92707 Bill To Tustin Police Department Attention: Tom North 300 Centennial Way TUSTIN CA 92780 USA Project ID TNorth-020525-25 Ram www.digitalmagicsigns.com 714.557.6500 Terms Due on receipt Date 05 Feb 2025 Ship To Tustin Police Department 300 Centennial Way TUSTIN CA 92780 USA Estimate Date 05 Feb 2025 ESTIMATE Qty Item Code Description Rate 1.00 TusPD-Install-Full Tustin PD - Installation of full set 249.00 -All sides of vehicle + roof/unit #s 1.00 Tustin PD- Tustin PD-Dodge Ram 25 - Full Graphic Set 397.86 DdgRam25-Full Set Film: Orafol 651 Silver Grey; 3M 1080 (Roof) Overlaminate: 3M Cast 8520 Gloss Print: Thermal Resin Set Includes: Driver/Passenger; rear graphics & Roof (station/unit) 1.00 Artwork Fee Artwork Fee - Conceptual/Design/Reprographics 75.00 -layouts for approval -confirm optimal output -print set-up Subtotal Total Tustin City Tax 7.75 7.75% Total Service -Tax Exempt 0% Total Balance USD Estimate # QU-09453 Valid Until 06 May 2025 Amount $249.00 $397.86 $75.00 $721.86 $50.13 $0.00 $771.99 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 CDCE, Inc. 22641 Old Canal Road Yorba Linda, CA 92887 Telephone: 800-3 73 -5 3 5 3 Bill To City of Tustin 300 Centennial Way Tustin, CA 92780 United States Contact: Accounts Payable Telephone: 714-5 73 -3 069 E-mail: AccountsPayable@tustinca.org _1A) C CL INCORPORATED Sales Quote Sales Quote No. 123394-C Customer No. CITUSTINPD Ship To City of Tustin Police Department 300 Centennial Way Tustin, CA 92780 United States Contact: Joachim Romero Telephone: 714-5 73-3 096 E-mail: jromero@tustinca.org Quote Date Ship Via F.O.B. Customer PO Number 03/10/25 Installation Yorba Linda Entered By Salesperson Ordered By Payment Method Crystal Beach Shane Williams Joachim Romero Net 30 Line Order Part # Description Unit Extended Item Qty Price Price 1 1 DM-400159 CradlePoint R1900 router with WiFi (5G modem) 3,059.00 3,059.00 5-yr NetCloud Mobile Performance Essentials Plan, Advanced Plan, and R1900 router with WiFi (5G modem), no AC power supply or antennas, Global MFG Part Number: MBA5-19005GB-GA 2 1 DM-400171 5G Modem (requires 4FF SIM) upgrade for R1900+RX30-MC 765.00 765.00 or 113R1700 Mobile Routers with door, MFG Part Number: MB-MC400-5GB 3 1 DM-410007 CP-Modem & Switch, modular modem slot which provides 195.00 195.00 the ability to add a second modem and 4 additional GbE ports, Includes GPIO & Power Cable, 2x3, Small Accessories Kit, Mounting Template. MFG #: MB-RX30-MC 4 1 ANT-941098 Parsec PRO Great Pyrenees Antenna 11-in-1 621.00 621.00 8 LTE (SMA M), 2 WiFi (RP SMA M), GNSS, 2" Threaded Bolt, Black, 15' Cables - (SMA M), MFG Part Number: PRO11GP8L2WG15B Estimated Delivery Date: 2 - 4 weeks ARO. Cradlepoint NetCloud Admin: Joachim Romero Print Date 03/10/25 Print Time 09:37:51 AM Page No. Page 1 of 2 Printed by Hubmate User: Cbeach Continued on Next Page Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 CDCE, Inc. 22641 Old Canal Road Yorba Linda, CA 92887 Telephone: 800-3 73 -5 3 5 3 Bill To City of Tustin 300 Centennial Way Tustin, CA 92780 United States Contact: Accounts Payable Telephone: 714-5 73 -3 069 E-mail: AccountsPayable@tustinca.org _1A) C CL INCORPORATED Sales Quote Sales Quote No. 123394-C Customer No. CITUSTINPD Ship To City of Tustin Police Department 300 Centennial Way Tustin, CA 92780 United States Contact: Joachim Romero Telephone: 714-5 73-3 096 E-mail: jromero@tustinca.org Quote Date Ship Via F.O.B. Customer PO Number 03/10/25 Installation Yorba Linda Entered By Salesperson Ordered By Payment Method Crystal Beach Shane Williams Joachim Romero Net 30 Line Order Part # Description Unit Extended Item Qty Price Price jromero@tustinca.org 714-573-3096 **This is an install and goes with SQ#123395** Purchase orders must include the following: CDCE Quote# All part numbers Part Descriptions Quantities and price Sales Tax & Freight Bill to/Ship To Payment Terms ***This quote is valid for 30 days from the stated Quote Date*** Print Date 03/10/25 Print Time 09:37:51 AM Page No. Page 2 of 2 Printed by Hubmate User: Cbeach Subtotal 4,640.00 Freight 35.00 7.750 % Sales Tax 359.60 Order Total 5,034.60 Docusign Envelope ID: 783D7024-27D3-4446-8EF6-DAE31 E21 DA51 CDCE, Inc. 22641 Old Canal Road Yorba Linda, CA 92887 Telephone: 800-3 73 -5 3 5 3 Bill To City of Tustin 300 Centennial Way Tustin, CA 92780 United States Contact: Accounts Payable Telephone: 714-5 73 -3 069 E-mail: AccountsPayable@tustinca.org _1A) C CL INCORPORATED Sales Quote Sales Quote No. 123395-B Customer No. CITUSTINPD Ship To City of Tustin Police Department 300 Centennial Way Tustin, CA 92780 United States Contact: Joachim Romero Telephone: 714-5 73-3 096 E-mail: jromero@tustinca.org Quote Date Ship Via F.O.B. Customer PO Number 03/10/25 UPS Ground Yorba Linda Entered By Salesperson Ordered By Payment Method Crystal Beach Shane Williams Joachim Romero Net 30 Line Order Part # Description Unit Extended Item Qty Price Price 1 1 LAB-320001 Installation Customer Site 912.00 912.00 **This quote goes with SQ#123394 for Install** Purchase orders must include the following: CDCE Quote# All part numbers Part Descriptions Quantities and price Sales Tax & Freight Bill to/Ship To Payment Terms ***This quote is valid for 30 days from the stated Quote Date*** Print Date 03/10/25 Print Time 09:38:51 AM Page No. Page 1 of 1 Printed by Hubmate User: Cbeach Subtotal 912.00 Freight 0.00 7.750 % Sales Tax 0.00 Order Total 912.00