The URL can be used to link to this page

Home My WebLink About11 APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE MAIN STREET AND OLDDocusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A2D0 MEETING DATE TO FROM Agenda Item 11 Initial AGENDA REPORT Reviewed. a` s City Manager Finance Director JULY 15, 2025 ALDO E. SCHINDLER, CITY MANAGER MICHAEL GRISSO, DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE MAIN STREET AND OLD TOWN IMPROVEMENTS PROJECTS SUMMARY: The plans and specifications for the Main Street Improvements Project and the Old Town Improvements Project have been completed, and the projects are now ready for bid. Construction is anticipated to begin in November 2025, with completion estimated in Summer 2026. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 25-15 approving the plans and specifications for the Main Street Improvements Project and the Old Town Improvements Project and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT: The City Council approved the Fiscal Year 2025-2026 Capital Improvement Program on June 3, 2025, which includes funding in the amount of $7,000,000 for the Main Street Improvements Project and $3,993,741 for the Old Town Improvements Project. The engineer's estimates are $6,820,000 for the Main Street Improvements Project and $4,370,000 for the Old Town Improvements Project. As the bids are received and verified, staff will bring back a recommendation to award a contract, and if necessary appropriate additional funding from Measure M2 and Gas Tax funds to complete the projects. CORRELATION TO THE STRATEGIC PLAN: Construction of the Main Street and Old Town Improvements Projects contributes to the fulfillment of the City's Strategic Plan Goal A: Economic and Neighborhood Development. Specifically, the projects implement Strategy #2, which, among other items, is to improve Old Town, and Strategy #8, to create linkages between parts of the community through a Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 City Council Agenda Report Main Street and Old Town Improvements Projects July 15, 2025 Page 2 variety of means, such as bike lanes. The projects also contribute to fulfilling Goal B: Public Safety and Protection of Assets. Specifically, the projects implement Strategy #5a, which is to ensure continuous maintenance and improvement of public facilities. BACKGROUND AND DISCUSSION: On July 3, 2018, the City Council adopted the Downtown Commercial Core Specific Plan (DCCSP), a master plan to revitalize the City's commercial core. The Main Street and Old Town Improvements Projects will contribute towards the fulfillment of the DCCSP's goals and objectives in creating a strong gateway into the Central Commercial Core Area with enhanced streetscape, creating a pedestrian and bicycle -friendly environment along Main Street between Newport Avenue and Prospect Avenue and along El Camino Real between Newport Avenue and First Street. Proposed improvements on Main Street include reducing the curb -to -curb width to approximately 56 feet to match the roadway west of Prospect Avenue; widening the sidewalks on both sides of the street; relocating the library parking lot driveway easterly to align with the Tustin Plaza driveway on the south side of the street, including an in - pavement lighted crosswalk; constructing a 12-foot wide landscaped median; reconfiguring on -street parking to angled parking; installing a gateway sign spanning the street; installing electrical receptacles at tree well locations and the necessary electrical circuits to power "mini -string lights" in the trees; and adding Class II bike lanes, street trees, street furniture, and lighting. The Old Town Improvements Project includes construction of seven (7) parklets, closure of two (2) driveways to vacant lots on El Camino Real to create eight (8) new parking spaces, crosswalk improvements on Main Street at the intersections of C Street and Prospect Avenue including an actuated crosswalk warning system, electrical undergrounding improvements on Main Street between C Street and Prospect Avenue to provide street tree lighting, installation of manually retractable bollards at key intersection locations in Old Town, implementation of bike "sharrow" striping improvements on El Camino Real and Main Street, enhanced public parking directional signs in the Old Town Area, decorative pavement enhancement at the El Camino Real and Main Street intersection, and a digital information kiosk at the intersection of Main Street and El Camino Real. The Main Street Improvements Project was awarded a $3,172,000 grant by the Southern California Association of Governments Regional Council through the Orange County Complete Streets Program (OCCSP) using federal Surface Transportation Block Grant and Congestion Mitigation and Air Quality Improvement funds. The OCCSP is intended to support local agency projects in Orange County that further a complete streets goal and have a transportation nexus. The tentative schedule for the construction of the projects is as follows: • Authorization to Advertise for Bids.................................................07/15/2025 Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 City Council Agenda Report Main Street and Old Town Improvements Projects July 15, 2025 Page 3 • First Legal Advertisement............................................................07/24/2025 • Second Legal Advertisement........................................................07/31/2025 • Bid Opening..............................................................................08/19/2025 • Tentative Award of Contract.........................................................10/07/2025 • Tentative Start Construction.........................................................November 2025 • Estimated Completion of Construction............................................Summer 2026 Since the Main Street and Old Town Improvements Projects involve minor alteration of existing facilities, with new amenities that have negligible expansion of use, they are Categorically Exempt under California Environmental Quality Act (CEQA) requirements. Notices of Exemption have been prepared for the projects and will be recorded with the County of Orange. In addition, the State has determined that the Main Street Improvements Project has no significant impact on the environment as defined by the National Environmental Policy Act (NEPA) and is therefore a Categorical Exclusion. Michael Grisso Director of Public Works Attachments: 1. Resolution No. 25-15 2. Location Map — Main Street and Old Town Improvements Projects Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 ATTACHMENT 1 Resolution No. 25-15 Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A2D0 RESOLUTION NO. 25-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE MAIN STREET IMPROVEMENTS PROJECT, CIP NO. 40087 AND THE OLD TOWN IMPROVEMENTS PROJECT, CIP NO. 70254 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Main Street Improvements Project, CIP No. 40087, and the Old Town Improvements Project, CIP No. 70254; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 40087 project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) (Class 1, Existing Facilities); and WHEREAS, the CIP No. 40087 project is categorically excluded from the requirements to prepare an environmental assessment or environmental impact statement under the National Environmental Policy Act (NEPA) pursuant to NEPA Guidelines Section 23 CFR 771.117(c)(3); and WHEREAS, the CIP No. 70254 project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) (Class 1, Existing Facilities); and WHEREAS, a local agency using federal funds for the construction phase of a project, shall not advertise the project until it has received in writing an Authorization to Proceed (E-76) from Caltrans pursuant to the requirements outlined in the Caltrans Local Assistance Procedures Manual, Chapters 13 and 15. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin as follows: Section 1. The foregoing recitals are hereby incorporated and adopted as the findings of the City Council. Section 2. The plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Main Street Improvements Project, CIP No. 40087 and Old Town Improvements Project, CIP No. 70254 Resolution 25-15 Page 1 of 3 Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 Section 3. The City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council of the City of Tustin, and the Clerk of the City Council shall attest to and certify the vote adopting this Resolution. APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 15t" day of July 2025. AUSTIN LUMBARD, Mayor ATTEST: ERICA N. YASUDA, City Clerk APPROVED AS TO FORM: F cuSigned by: IZ79 DA $EF3KiG, City Attorney /msd/ Resolution 25-15 Page 2of3 Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A2D0 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 25-15 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 15t" day of July, 2025 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: COUNCILMEMBER RECUSED: ERICA N. YASUDA, City Clerk Resolution 25-15 Page 3 of 3 Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 ATTACHMENT 2 Location Map Docusign Envelope ID: 78C8468B-4294-4673-A5E3-DDB71DE1A21D0 ATTACHMENT 2: LOCATION MAP PROJECT LOCATION MAIN STREET IMPROVEMENTS PROJECT (CIP NO. 40087) AND OLD TOWN IMPROVEMENTS PROJECT (CIP NO. 70254) RANCH PROJECT LOCATION JU❑ THIRD STREET ❑ 1-1 El W. MAIN STREET SIXTH STREET -:--:71E] Ld w w V) W E. MAIN STREET NO SCALE