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HomeMy WebLinkAbout05 APPROVE CONSULTANT SERVICES AGREEMENT FOR STORM DRAIN MASTER PLANDocusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F MEETING DATE TO: FROM: SUBJECT: SUMMARY: Agenda Item 5 Initial AGENDA REPORT Reviewed: a`L� City Manager Finance Director 9 AUGUST 5, 2025 ALDO E. SCHINDLER, CITY MANAGER MICHAEL GRISSO, DIRECTOR OF PUBLIC WORKS APPROVE CONSULTANT SERVICES AGREEMENT FOR STORM DRAIN MASTER PLAN Staff is recommending the City Council approve a Consultant Services Agreement with Rick Engineering Company to prepare a Storm Drain Master Plan for the City of Tustin. The agreement will enable the City to evaluate the current condition and capacity of the storm drain infrastructure, identify system deficiencies, and develop a prioritized, fundable Capital Improvement Program. RECOMMENDATION: It is recommended that the City Council: 1. Approve the Consultant Services Agreement with Rick Engineering Company to prepare a Storm Drain Master Plan and authorize the City Manager to execute the Agreement on behalf of the City; and 2. Authorize the City Manager to approve an amendment to the agreement of up to ten percent (10%) of the negotiated fee, to address any unforeseen change in the scope of work that is determined necessary to complete the planning process. FISCAL IMPACT: The Fiscal Year 2025-2026 Capital Improvement Program Budget has allocated $500,000 from Gas Tax (Fund 130) for this project. The proposed Consultant Services Agreement (Attachment 1) with Rick Engineering Company includes a not -to - exceed total compensation amount of $449,700.00, unless the City Manager amends the agreement in accordance with Recommendation 2 above. As such, sufficient funds exist for the recommended actions. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F City Council Agenda Report Storm Drain Master Plan August 5, 2025 Page 2 CORRELATION TO THE STRATEGIC PLAN: This project advances Goal B of the City of Tustin Strategic Plan regarding Public Safety and Protection of Assets. Specifically, this project implements Strategy 5a, which directs the City to "continue capital improvement planning to ensure continuous maintenance and improvement of flood control, park, public, traffic control, and transportation facilities." This proactive effort supports long-term functionality and resiliency of the storm drain system while protecting public assets and enhancing community safety. BACKGROUND AND DISCUSSION: The City is responsible for managing the public storm drain system within its limits to ensure adequate service levels and minimize surface flooding risks. A comprehensive, citywide hydrologic and hydraulic evaluation of the stormwater conveyance system is needed to help guide the long-term infrastructure planning efforts of the City. The Storm Drain Master Plan will serve as a planning tool to: • Evaluate the current condition and performance of the storm drain system • Identify flood -prone and deficient areas • Recommend repair, replacement, or capacity improvements • Establish a prioritized Capital Improvement Program • Identify funding needs, evaluate stormwater fee structures, and explore grant opportunities A Request for Proposals for engineering services to prepare a Storm Drain Master Plan was released on March 12, 2025, and seven (7) proposals were received. A selection panel representing the Community Development and Public Works departments evaluated the proposals and conducted interviews with the highest -rated firms. Based on qualifications, experience, and proposed approach, Rick Engineering Company was identified as the most qualified and responsive proposer. Staff subsequently negotiated a fair and reasonable fee for the required services and recommends the City Council authorize the approval of the proposed agreement (Attachment 1). ��0 C--tr Michael Grisso Director of Public Works Attachment: 1. Consultant Service Agreement Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F ATTACHMENT 1 Consultant Service Agreement Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this day of 20 , by and between the CITY OF TUSTIN, a municipal corporation, hereafter referred to as "City", and Rick Engineering Company, a California Corporation, hereinafter referred to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to prepare and complete a Storm Drain Master Plan, hereinafter referred to as "Project"; and WHEREAS, City has prepared a Request for Proposal (RFP) dated March 2025, a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, in response to City's RFP, Consultant has submitted to City a proposal dated July 2, 2025, a copy of which is attached hereto marked as Exhibit "B" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services to City; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scope of Consultant's Services Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in Exhibit "A" and Exhibit "B" in accordance with the terms and conditions of this Agreement. /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Section 2: Order of Precedence In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "A") 3. Consultant's Proposal & Consultant's Fee Proposal (Exhibit "B" & "C") Section 3: Time for Completion The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Section 4: Compensation A. For the services rendered pursuant to this Agreement, Consultant shall be compensated and reimbursed only for services provided and in such amounts as set forth in Exhibit "C", which shall not exceed a total cost of $449,700.00. THE MAXIMUM AMOUNT OF CITY'S OBLIGATION UNDER THIS AGREEMENT IS THE AMOUNT SPECIFIED IN THIS SECTION B. Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. D. Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5: Independent Contractor Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, 2 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F income tax withholding, unemployment compensation, worker's compensation and similar matters. Section 6: Indemnification To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, 'orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively "Claims") in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subconsultants, subcontractors, agents or invitees in connection with performance under this Agreement, or in any manner arising out of, pertaining to, related to, or incident to an alleged breach of this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, and only to the extent that the Services performed by Consultant are subject to California Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless and indemnify the City, its officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims are caused by the sole negligence or willful misconduct of that indemnified party. These indemnification provisions are independent of and shall not in any way be limited by the insurance requirements of this Agreement. City approval of the insurance required by this Agreement does not in any way relieve Consultant from liability under this section. Section 7: Insurance The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement, or endorse the policies to do so. 3 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Without limiting the indemnity provisions of this Agreement, the Consultant shall procure and maintain in full force and effect during the term of this Agreement, the following policies of insurance. 1. Minimum Scope and Limit of Insurance A. Commercial General Liability (CGL) which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, coverage for hired autos (Code 8) and non -owned autos (Code 9) with limit no less than $1,000,000 each accident for bodily injury and property damage. C. Workers' Compensation as required by the State of California with statutory limits, and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury or disease. D. Professional Liability with limit of not less than $1,000,000 each claim and $2,000,000 aggregate. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially delete coverage for the work to be performed. 2. Endorsements Insurance policies shall not be compliant if they include any limiting provision or endorsement contrary to this Agreement, including but not limited to restricting coverage to the sole liability of consultant, excluding contractual liability or excluding third party over actions. The following endorsements shall be provided to the City. A. Commercial General Liability and Automobile Liability Policies: 1. Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives are to be covered as additional insureds for the liability and defense of suits or claims arising out of the work or operations performed by or on behalf of Consultant including materials, parts or equipment furnished in connection with such work or operations. The commercial general liability additional insured endorsements shall be at least as broad as ISO Form(s) CG 20 10 11 85; CG 20 10, or CG 20 26. 2. Primary and Non -Contributory: This insurance is primary to and will not seek contribution from any other insurance whether primary, excess, umbrella, or contingent insurance, including deductible, or self-insurance available to the City, its elected officials, officers, employees, volunteers, boards, agents, and representatives as additional insureds. 4 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F The Commercial General liability primary endorsements shall be at least as broad as ISO CG 20 01 04 13. B. Workers' Compensation: Waiver of Subrogation: Any right of subrogation against the City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be waived. 3. Insurance Obligations of Consultant The City requires and shall be entitled to the Consultant's broader coverage and/or the higher limits if Consultant maintains broader coverage and/or higher limits than the minimums shown above. Any available insurance proceeds excess of the specified minimum limits of insurance and coverage shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Consultant under this Agreement. 4. Notice Of Cancellation Required insurance policies shall not be cancelled or coverage reduced until thirty (30) days written notice of cancellation has been served upon the City, except ten (10) days shall be allowed for non-payment of premium. 5. Waiver Of Subrogation Required insurance policies shall not prohibit Consultant from waiving the right of subrogation prior to a loss. The Consultant shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. 6. Evidence Of Insurance All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 7. Self -Insured Retention /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Self -insured retentions (SIR's) must be declared to and approved by the City. The City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the SIR. The policy language shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City. Self -insured retentions shall be the sole responsibility of Consultant or subcontractor who procured such insurance. The City may deduct from any amounts otherwise due Consultant to fund the SIR. The policy must also provide that defense costs, including the allocated loss adjustment expenses, will satisfy the SIR. 8. Contractual Liability The coverage provided shall apply to the obligations assumed by Consultant under the indemnity provisions of this Agreement. 9. Failure To Maintain Coverage The Consultant agrees to suspend and cease all operations hereunder during such time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due until the Consultant has fully complied with the insurance provisions of this Agreement. If the Consultant's operations are suspended for failure to maintain required insurance coverage, Consultant shall not be entitled to an extension of time for completion of the work because of production lost during suspension. 10.Acceptability Of Insurers Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing by the City. 11. Claims Made Policies If coverage is written on a claims -made basis, the retroactive date of such insurance and all subsequent insurance shall coincide or precede the effective date of Consultant's initial Agreement with the City and continuous coverage shall be maintained, or an extended reporting period shall be exercised for a period of at least ten (10) years from termination or expiration of this Agreement. 12. Excess Umbrella Liability Policies If any excess or umbrella liability policies are used to meet the limits of liability required by this Agreement, then said policies shall be "following form" of the underlying policy coverage, terms, conditions, and provisions and shall meet all the insurance requirements stated in this Agreement, including, but not limited to the additional insured, primary & non-contributory and waiver of subrogation insurance requirements stated herein. No insurance policies or self-insurance maintained by the City, whether primary, reinsurance or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Consultant's primary and excess/umbrella liability policies are exhausted. N /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F 13. Insurance For Subcontractors Consultant shall be responsible for causing subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an additional insured, providing primary and non-contributory coverage and waiver of subrogation to the subcontractor's policies. Section 8: Termination of Agreement A. City shall have the right to terminate any or all of the services covered by this Agreement at any time, with or without cause, for any reason by giving ten (10) business days written advance notice to the other party. B. Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. C. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 9: Term Unless earlier terminated in accordance with Sections 8 of this Agreement, this Agreement shall continue in full force and effect until the successful completion of the Project or for a period of twelve (12) months extending from the date hereof, whichever occurs first. Section 10: Notice Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, upon receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn.: Michael Grisso, Director of Public Works 300 Centennial Way Tustin, CA 92780-3715 7 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F To Consultant: Rick Engineering Company Brendan Hastie, PE 5620 Friars Road San Diego, CA 92110 Section 11: Miscellaneous Provisions A. Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. B. No part of this Agreement may be assigned by Consultant without the prior written approval of City. C. This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. D. Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. E. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex, or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. F. This Agreement shall be interpreted in accordance with California Law. The parties agree that the Orange County Superior Court is the exclusive venue for any lawsuits by either party regarding this Agreement. G. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41 D36F IN WITNESS WHEREOF, this Agreement was executed by the parties on the date and year first above written. "CITY" CITY OF TUSTIN Aldo E. Schindler Title Citv Man ATTEST: Erica N. Yasuda, City Clerk "CONSULTANT" Rick Engineering Company Brendan Hastie Title Principal -in -Charge 1 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F EXHIBIT "A" REQUEST FOR PROPOSAL 10 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F TUSTIN 111[i[ LY BuILDim(; Oup N-rurLE HONORING OUR PAST 300 Centennial Way Tustin, REQUEST CITY OF TUSTIN California 92780 FOR PROPOSALS for Profe55ional Consulting 5ervice5 for the Storm Drain Master Plan March 2025 PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: Alex Waite Senior Management Analyst Public Works Department City of Tustin 300 Centennial Way Tustin, California 92780 no later than 4:00 P. M. on April 30, 2025. The proposal shall be submitted electronically via Open Gov. Proposals received in OpenGov after the specified time will not be accepted. Questions regarding this request will be limited to written form and shall be submitted via OpenGov. Verbal inquiries will not be accepted. The fee proposal shall be uploaded as a separate file from the main proposal in OpenGov. 1►_I.7 SECTION PAGE i. Project Description #2 ii. Schedule of Events #2 iii. Scope of Work #2 iv. Proposal Requirements # 10 v. General Requirements # 12 vi. Consultant Evaluation & Selection Process # 14 vii. Administration Specifications # 15 ATTACHMENTS Attachment A - Sample Consultant Services Agreement Attachment B - Letter Agreement Attachment C - Storm Drain Atlas Maps Attachment D - Runoff Management Plan (2004) Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan — RFP (2025) Page 2 I. INTRODUCTION / PROJECT DESCRIPTION The City desires to engage a professional consultant to prepare Storm Drain Master Plan (SDMP). The City of Tustin Storm Drain Plan was prepared in 1969; however, only the Storm Drain Atlas Map is available (Attachment C, CADD files will be provided upon request). Additionally, the Runoff Management Plan was developed for Tustin Legacy in 2004 (Attachment D). The SDMP will include the complete mapping of the City storm drain system and production of storm drain GIS layers, complete hydrology model, and an analysis of the existing system with recommendations for future Capital Improvement Projects in keeping with Low Impact Development and National Pollutant Discharge Elimination System considerations and downstream capacity restrictions. II. SCHEDULE OF EVENTS March 12, 2025 Issuance of Request for Proposals April 9, 2025 Deadline for questions in OpenGov April 30, 2025 Proposals due in OpenGov May 22, 2025 Selection process July 1, 2025 City Council Approval of Consultant Contract (est. date) July 14, 2025 Issuance of Notice to Proceed (est. date) III. SCOPE OF WORK Although the City is attempting to identify the limits and services required, this should not unnecessarily limit the consultant in the development of a scope of works conducting all engineering and administrative tasks necessary to meet the City's goals and objectives as follows: • Be consistent with the goals and policies of the City General Plan • Be consistent with the latest Orange County Hydrology Manual • Perform hydrology/hydraulic modeling study (citywide) • Determine subarea boundaries based on field reconnaissance • Perform Hydraulics/Drainage Design (standard plans) • Evaluate the existing stormwater infrastructure to identify upgrades in the stormwater management technology for the City of Tustin • Create a National Pollutant Discharge Elimination System (NPDES) permitting policy for Tustin along with permitting fee schedule for NPDES in addition to storm drainage and stormwater management fee schedule • Develop the basis for updated impact fees related to future development • Provide ARCGIS Geodatabase of all existing and proposed storm drain facilities • Recommend Future CIP Program including preliminary construction cost estimates, environmental issues and prioritized projects • Software Training for staff Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan - RFP (2025) Page 3 SERVICES TO BE INCLUDED Project Management The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and city departments. Project management activities may include but are not limited to the following: • Meetings: A project kickoff meeting will be conducted to confirm the Scope of Services and design parameters. Status meetings will be conducted monthly throughout the duration of the project to track the overall project and facilitate the flow of information between the City, Consultant, other agencies and all other stakeholders. Additional as -needed meetings will be held to address specific concerns. Agendas and meeting minutes will be generated for each meeting. • Progress Reporting: Consultant will supervise, coordinate, monitor and review the project for conformance with standards, policies, and procedures. Monthly progress reports will also be provided to document the progress of the project. • Effective communication and coordination with City staff and adjoining agencies to obtain necessary records of information or to address any drainage boundary areas that may cross in or out of the City's drainage areas as necessary. • Quality Control/Assurance Measures: Consultant must implement and maintain Quality Control and Quality Assurance (QC/QA) procedures to ensure project's products accuracy, and to ensure that the City's quality goals are met. Deliverable(s): • Meeting minutes, agendas, handouts, minutes, monthly Invoices and certified payroll • Updated project schedule due at the kick-off meeting and maintained throughout the project • Monthly progress reports to accompany each monthly invoice Study Elements Study Area will be the City of Tustin. The Consultant shall review the existing Drainage Study and compile supplemental data, such as technical studies/reports, FEMA information/maps, the City's general plan and GIS drainage inventory/database. The Consultant shall also establish an understanding of the City's existing and proposed drainage condition. Existing "as -built" information on file with the City will be shared with the Consultant, however the research of existing records will be the Consultant's sole responsibility. • Field Verification and Inventory of Tustin's Drainage System (a comprehensive inventory): Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TUSTIN Storm Drain Master Plan - RFP (2025) Page 4 o Record Research all information pertinent to the drainage facilities, including, but not limited to obtain and review as-builts from the City, Orange County Public Works Flood Control District and Caltrans. Field reconnaissance surveys to verify drainage patterns, locations of flooding and locations of drainage facilities. Inspection of the existing system may include video and confined space inspection, inspection for physical integrity and evidence of illicit connections. o Consultant shall review available information and identify any data gaps and inconsistencies including the City of Tustin's documents and Orange County Flood Control documents and records related to Tustin, o Consultant shall be responsible for implementing and managing the data collection effort and incorporating into an ArcGIS database (Consultant will be responsible for the accuracy of data entered into the ArcGIS geodatabase as per the Consultant's professional judgment), all shapefiles and geodatabase developed are to be included as part of the final deliverables Deliverable(s): o Catalogue existing storm drain infrastructure, facilities, and its related components, their condition, and capacities to include in CIP and MOIP o GIS-based storm -drain atlas maps in digital format (PDF) Report and Model Hydrology Prepare hydrology study and maps for entire City Boundary and for individual sub- areas for 10, 25, and 100-year storm. Show flow paths through sub -areas based on City -Wide DTM. Calculate individual flow path's peak flow (Q), volume (V), Flooded Lane Width and Time of Concentration (Tc) using Orange County Hydrology Manual and the Rational Method for gutter flow. Obtain from the Orange County Flood Control District (OCFCD) the water surface elevation for the downstream controls to analyze the storm drain systems which connect to OCFCD facilities. Provide the County documentation in the study. • Hydraulic Analysis Consultant shall use stormwater modeling software compatible with Orange County Flood Control model to perform the hydraulic analysis and size sufficient storm drain lines based on the hydrology study results. The analysis must generate 10, 25, and 100- year peak discharge in conformance with County hydrologic criteria. Analysis data should be based on ultimate development built -out conditions. The capacity of the existing storm drainage shall be evaluated based on the Orange County design criteria to determine existing system capacity sufficiency. Generate a comprehensive list of the storm drainage improvements needed. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TUSTIN Storm Drain Master Plan - RFP (2025) Page 5 3 0 ff►R.Z:[al Consultant shall build a hydraulic/hydrologic (Model) of urban water model tailored to the City of Tustin and connected and documented within a geodatabase like ArcGIS, and to include the City's drainage facilities (maps and datasets), o Model to follow Orange County Flood Control Manuals, and other state and federal applicable drainage guidance, and it shall serve as a basis for the Model's performance evaluation, o Consultant to provide and recommend a level of detail for the Hydraulic and Hydrologic model after consultant conducts a preliminary study of related Tustin's and Orange County Flood Control documents, o Consultant shall be responsible for obtaining all necessary model input data, including precipitation, flow rates, and necessary level data from sources as the National Oceanic and Atmospheric Administration (NOAA), United States Geological Survey (USGS), and other industry recognized scientific reliable sources of information, o Consultant shall identify and review the City of Tustin's existing and proposed land use patterns within the City, along with the surrounding tributary areas. Population and development patterns shall be investigated for the present day and future growth. The model output shall be calibrated and verified against appropriate historical storm events, o Consultant shall use the derived model to evaluate the performance of Tustin's drainage system, identify locations of capacity deficiency, and shall determine future storm drain system capacity requirements. o Consultant shall review storm drainage maintenance records and the City of Tustin resident complaints to "calibrate" model outputs, • Tustin's Capital Improvement Plan (CIP) for Stormwater Projects Consultant shall work with City staff to draft and develop a method of prioritizing and funding & financing those CIP projects which will satisfy the established objectives of the Master Plan, Prioritization scheme, shall follow the following hierarchies: o Project's benefits based on data, o Failing or facilities at the end of their respective "useful life," ■ Facility failure, o Facility capacity constraints, e.g., increased capacity demands due to land development, o Reduce risk and vulnerability to areas of the City's most vulnerable to flooding and water pollution (equity to address inequity in infrastructure investment), o Economic efficiency and effectiveness for CIP Investments, o Consultant to develop a list of potential local, state, and federal funding sources for storm drainage, stormwater management, and water pollutant mitigation CIP Projects. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TUSTIN Storm Drain Master Plan - RFP (2025) Page 6 • Maintenance Operations and Inspection Plan (MOIP) Consultant will review existing operations and maintenance practices and identify improvements in the current level of service where areas of opportunities allow. Deliverable(s): • Final report in PDF and Microsoft Word formats. The final report shall be signed and stamped by a registered Civil Engineer and the Project Manager. • Final SDMP Report documenting the methods and findings of this effort and compiled into a comprehensive report. In addition, the Consultant shall provide verification and data collection information and files. Catalogue existing storm drain infrastructure, facilities, and its related components, their condition, and capacities to include in CIP and MOIP • Updated watershed hydrology maps in electronic format (Watershed maps shall be provided electronically as PDF and ARCGIS Shapefile). Hydraulic model output shall be provided in electronic format in the original format of the modeling software. • Consultant shall develop a prioritized list of capital improvement projects (CIP) based on appropriate ranking criteria. The information from this effort shall be compiled into a comprehensive report and incorporated into the final SDMP. Final cost report (in PDF form) which will include all backup and justifying documents used to develop the estimate. A Microsoft Excel file shall also be provided with the final estimate/analysis. • Submittal of an exhibit showing location of existing backbone systems that were modeled. • Consultant shall prepare a technical memorandum describing best practices for the operation, maintenance, and inspection of the City of Tustin's drainage assets. The document shall include recommendations for the frequency of when practices and procedures within the MOIP should be reviewed and updated. • An atlas that will include maps and tables that tabulate at a minimum the following: Maps Tables ■ Drainage links and nodes, ■ Existing storm drains and channels, ■ Deficient storm lines, • Missing storm lines, ■ Storm catch basins, ■ Storm drop inlets / inlets, ■ Drainage area, ■ Link location node (upstream and downstream), ■ Link topographical data (upstream and downstream elevations, length, and slope), ■ Link existing description (height, pipe No., slope, Manning Factor), Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan - RFP (2025) Page 7 ■ Runoff analysis Peak Flows (QQIo yyyy, and QQloo yyyy), ■ Street Capacity (street width, QQIo yyyy, and QQ1oo yyyy), • Link Deficiency (QQloyyyy, and QQlooyyyy), ■ Conduit Capacity (diameter, slope), ■ Proposed system if parallel (pipe size), ■ Proposed system if replacement (diameter, and slope), ■ Cost (unit and total cost estimate), ■ Street Capacity (adequate or deficient) • Notes/remarks, etc. Training of Hydraulic/Hydrologic Modeling and Database Software) • Consultant shall provide training to selected City staff on the functions and use of the City of Tustin selected modeling and database software, • Training shall include at a minimum data entry and retrieval of data, (data reports, maps, and graphs), o Generation of standard reports, graphs, maps, plots, and tables, etc., • Consultant must provide hands-on training and the use of the program that will be incorporated into three (3) formal training sessions for Tustin city staff, • Consultant must prepare thorough documentation of the developed data system(s) and a user's manual must be written in a "user-friendly" style. Deliverable(s): o Consultant shall prepare a technical memorandum documenting the use of applicable software with step-by-step procedures to access information and generate relevant graphs, maps, plots, and reports. Additionally, the Consultant shall conduct, at a minimum, up to three (3) training sessions (assume 2 hours per session for budgeting) for selected Tustin staff at a minimum. IV. PROPOSAL REQUIREMENTS Although the City requires no specific format, this section is intended to provide guidelines to the consultant regarding features that the City will look for and expect to be included in the proposal. 1. Content & Format The City requests that proposals submitted be organized and presented in a neat and logical format and are relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. The Proposal shall be limited to a maximum of 20 double -sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 1 1-point Arial. Proposal exhibits shall be maximum 11 " x 17". The Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan — RFP (2025) Page 8 purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The proposal should include the following: • Page numbering, • Approach and understanding of the work to be performed, • Team Organization including an organization diagram and time commitment of key staff, • Statement of Qualifications including descriptions of similar projects by key staff to be assigned during the term of the contract, • Brief resumes of key staff, • Schedule of Hourly Rates and fees uploaded as a separate file from the main proposal in OpenGov, • Three references of agencies previously contracted with, providing the same or similar services. 2. Approach A description of the firm's approach and work program to meet the City's objectives shall be included. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items. 3. Team Organization The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and an alternate project manager who will be the prime contact and be responsible for coordinating all activities with the City should be included. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team organization also should be included. 4. Statement of Qualifications The information provided in this section should describe the qualifications of the firm and key staff in performing projects within the past five years that are similar in scope and size to demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities. • The client's name, contact person, addresses, and telephone numbers. • A brief description of type and extent of services provided. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan — RFP (2025) Page 9 • Completion dates (estimated, if not yet completed). • Total costs of the projects. There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, relevant experience, licenses, and specific responsibilities for services described. 5. Fee Proposal Compensation for services provided shall be based upon the consultant's detailed fee proposal to furnish the services detailed in their proposal. A Fee Proposal shall be submitted in a separate file from the main proposal in OpenGov. A work program together with a breakdown of labor hours by employee billing classification together with the cost of non -labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled based upon a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. This information will be used by the City staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement. Fees will not be used to determine the ranking of the consultants. The City will negotiate the final fee with the top ranked consultant. Reimbursable expenses shall not be allowed unless negotiated prior to a contract. Price escalations during the contract term are disfavored and will not be allowed unless negotiated prior to execution of contract. Although no public meetings are anticipated, the fee proposal shall include a unit cost for a public meeting (eg, $/public meeting) in the event a meeting will be required. The consultant shall prepare progress billings, reflective of the project schedule and the scope of work completed, by line item and description. 6. Statement of Offer & Signature The Proposal shall contain a statement that the proposals are a firm offer for a 90-day period and signed by an individual authorized to act on behalf of the firm. V. GENERAL REQUIREMENTS Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan — RFP (2025) Page 10 1. Insurance Requirements The consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Liability and Automobile Liability Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. B. Professional Liability Coverage - $1,000,000 per occurrence (note: A "claims made" policy is acceptable). If consultant provides "claims made" coverage, consultant shall also agree in writing to either: i. Purchase Tail Insurance in the amount required by the resulting agreement to cover claims made within five years of completion of consultant's services under the agreement. ii. Maintain professional liability insurance coverage with the same carrier, or with an equivalent carrier in the amount required by the resulting agreement five years after completion of consultant's services under this agreement. The consultant shall provide written evidence of either form by executing the attached letter agreement (Attachment B) on consultant letterhead. C. Worker's Compensation Coverage - State statutory limits. Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Tustin. The consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement. The City shall be named as Additional Insured and no policy may be modified or cancelled prior to thirty (30) days written notice. Certificates of insurance and insurer endorsements evidencing the required insurance shall be provided. 2. Standard Form of Agreement The consultant will enter into an agreement with the City based upon the contents of the RFP and the consultant's proposal. The City's standard form of agreement is Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TUSTIN Storm Drain Master Plan — RFP (2025) Page 11 included as Attachment A. The consultant shall carefully review the agreement, and include with the proposal a description of any exceptions requested to the standard contract. If there are no exceptions, a statement to that effect shall be included in the proposal. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the consultant in obtaining information. The consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The consultant's representative will remain in responsible charge of the consultant's duties from the notice -to -proceed through project completion. If the consultant's primary representative should be unable to continue with the project, then the alternative representative identified in the proposal shall become the project manager. The City's representative shall first approve any substitution of representatives or subconsultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal and may consider such changes not approved to be a breach of contract. 5. City Business License A city business license will be required of the consultant and any subconsultants for services under this agreement. VI. CONSULTANT EVALUATION & SELECTION PROCESS The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points) based upon the weighting indicated below: 1. Qualification and Experience of Firm (20 points) 2. Approach and Work Plan (30 points) Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F CITY of TuSTIN Storm Drain Master Plan — RFP (2025) Page 12 3. Qualifications and Experience of the project manager and other key individuals (40 points) 4. Schedule of Delivery (5 points) 5. Reference Checks (5 points) The City may elect to interview a short list of qualified firms or to interview only the top -rated firm based upon the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. Additional information related to the consultant selection process will be made available in the future once the City has executed this contract. Please refrain from making any verbal inquires or requests for a formal debriefing related to the subject RFP until the City of Tustin completes the ongoing contract process. VII. ADMINISTRATION SPECIFICATIONS A. The City of Tustin's Rights to Proposals All proposals, upon submission to the City of Tustin shall become its property for use as deemed appropriate. By submitting a proposal, the offer covenants not to make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the specification, or because of any misinformation or lack of information. The City of Tustin has the following prerogatives with regard to proposals submitted: • to accept or reject any or all proposals; • to correct any arithmetic errors in any or all proposals submitted; • to utilize any or all the ideas from proposals submitted, • to change the proposal's due date upon appropriate notification; • to adopt any or all of an offeror's proposal; and • to negotiate modifications to the scope and fee with selected offeror prior to contract award. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41 D36F EXHIBIT "B" CONSULTANT'S PROPOSAL 11 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F RICK Date: July 2, 2025 Client: Alex Waite I Senior Management Analyst Company Name: City of Tustin Address: 300 Centennial Way Tustin, CA 92780 Subject: Professional Consulting Services for City of Tustin Storm Drain Master Plan Project Understanding On May 14, 2025, the RICK Team consisting of RICK, Fuscoe, EFS Engineering Inc., and Affordable Pipeline Services submitted a proposal in response to the City of Tustin's Request for Proposals for the preparation of a citywide Storm Drain Master Plan (SDMP). On June 10, 2025, the City invited the RICK Team to present its approach in a follow-up meeting. Based on that discussion, the RICK Team revised the original scope of work and fee to reflect the City's input, including a phased implementation strategy. The purpose of the SDMP is to assess the current condition and capacity of the City's storm drain infrastructure (excluding the Tustin Legacy area), identify system deficiencies, and provide a prioritized, fundable capital improvement program. The plan also supports regulatory compliance, long-term maintenance planning, and integration with existing policies and programs. The scope includes comprehensive project management; development of a GIS-based storm drain inventory; field verification and targeted CCTV inspections; and development of hydrologic and hydraulic models using PCSWMM. The models will be used to evaluate performance under existing and future conditions, and to support capital project development. The SDMP will also include analysis of NPDES requirements and opportunities for integration with MOIP, LID, and BMP programs. A fee structure evaluation, grant alignment strategy, and funding guidance will be provided. Customized staff training sessions will support long-term use of the GIS and modeling tools. Final deliverables will include a comprehensive SDMP report, GIS database, modeling files, inspection records, and a browser -based web viewer, all formatted for compatibility with the City's systems and workflows. The updated SDMP will serve as a practical, long- term resource to support drainage planning, permitting, maintenance, and capital investment. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 1 of 15 Scope of Work TASK 1. PROJECT MANAGEMENT, MEETINGS, AND COORDINATION The RICK Team understands the importance of communication, coordination, and quality control in managing complex municipal infrastructure projects. We will hold regular progress meetings, maintain clear lines of communication, and implement a QA/QC process across all deliverables. Project intended to be completed within fifteen (15) months of Notice to Proceed (NTP). 1.1 PROJECT KICKOFF MEETING AND WORK PLAN DEVELOPMENT We will host a kickoff meeting with City staff and all subconsultants to confirm project goals, roles, and schedule. A detailed Work Plan will be prepared, including points of contact, task sequencing, and review timelines. This will allow the opportunity for City staff to share institutional knowledge about existing flooding or maintenance problem areas throughout the city of Tustin. 1.2MONTHLY PROGRESS MEETINGS (UP TO 7 TOTAL) We will hold regular monthly meetings (virtual or in -person) to report progress, discuss key decisions, and resolve coordination issues. Such topics covered in meetings shall include (but not limited to) reviewing missing storm drain data and field reconnaissance needs, reviewing H&H modeling results and existing deficient systems, review of proposed CIP projects, and review of cost estimates and funding strategies. Agenda and meeting summaries will be provided for each meeting. 1.3MONTHLY PROGRESS RFPORTS AND INVOICING Each month, the RICK Team will submit a progress report summarizing work completed, schedule updates, and upcoming tasks —delivered alongside monthly invoices. 1 ATEAM COORDINATION, QA/QC OVERSIGHT, AND SCHEDULE MAINTENANCE Internal coordination meetings and a QA/QC review process will be led by senior technical staff. The RICK PM will ensure schedule adherence, risk tracking, and timely delivery of milestones. Deliverables: • Kickoff meeting agenda and Work Plan • Monthly progress reports • Meeting agendas and summaries • Updated project schedule (as needed) Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 2 of 15 TASK 2. DATA COLLECTION AND COMPILATION The RICK Team will compile and QA/QC the existing GIS storm drain database and supplement it with field inspections to fill gaps and verify key attributes. With Affordable Pipeline as our CCTV partner, we'll target older infrastructure and high -priority areas using NASSCO PACP standards. Recognizing that full system inspection may not be feasible within the current budget, our team will also develop and document a repeatable CCTV inspection protocol, equipping the City with a standardized approach to continue assessments over time. Field and inspection results will be integrated into a confidence -rated GIS database, formatted for use in hydraulic modeling and asset management. 1.1 HISTORICAL DOCUMENT, TECHNICAL STUDY/REPORT AND PLAN REVIEW We will review drainage -related documents such as the original Tustin Storm Drain Plan of 1969, city as-builts, stormwater studies, and MS4 plans from the City, OC Flood, and regional agencies to compile a baseline dataset. 2.2 GIS DA'I A uOMPILATION AND QA/QC; All available GIS layers (if applicable) will be used and merged into a master dataset to produce new current storm drain GIS layers that better represent the city's drainage inventory network. RICK will conduct data validation, standardization, and geospatial QA/QC to ensure consistency. A data prioritization process will be customized for the City that will allow for most critical infrastructure to be evaluated first to ensure resources are allocated in the most efficient manner. Rick will prioritize evaluation of the City owned and maintained infrastructure with a diameter of 18-inches and larger with exceptions for critical connections of smaller diameter and differing ownership to better facilitate creation of critical CIP drainage improvement recommendations. 2.3FIELD VERIFICATION AND ATTRIBUTE CONFIRMATION The team will use Esri Field Maps and high-res aerials to verify pipe diameter, material, flow direction, and connectivity at key nodes (inlets, manholes, outfalls) outside of the Legacy development and not available through as -built review/digitization. for scoping purposes, it is assumed there will be ten (10) days of field verification. 2ACCTv INSPECTION PROGRAM AND FAUF UUNUi i luly GRAuw4(j The results of subtasks 2.2 and 2.3 will be used to inform CCTV efforts. Affordable Pipeline will conduct targeted CCTV inspections of high- risk or unknown -condition segments (e.g., known O&M locations, CMP), and assign PACP condition ratings to each. 2.5INVENTORY CONFIDENCE MAPPING AND DATA GAP ANALYSIS We will produce GIS-based heatmaps showing inventory confidence levels across the system and summarize findings in the SDMP and on the web- application. Note: CCTV inspection scope will be defined based on the number of days the CCTV crew will be in the field and agreed upon with the City at project initiation. For scoping purposes, it is assumed that ten (10) days of CCTV inspection will be completed. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 3 of 15 Additional footage or inspection rounds may require a scope amendment. Deliverables: • Summary section in SDMP report • Updated GIS inventory layer with confidence scoring • PACP inspection logs and associated videos • Confidence and gap maps uploaded to the GIS web -application for City review and use TASK 3. HYDROLOGIC AND HYDRAULIC MODELING The RICK Team will develop a citywide storm drain model that integrates pipe hydraulics with overland flow paths and dual -drainage components. Using EPA SWMM-based platforms, including PCSWMM, we will simulate performance under existing and future conditions, evaluate level of service (LOS), and identify drainage system deficiencies. Our team will calibrate the model using historical complaints, topography, and field -verified data to ensure accurate results that support capital planning. 3.1 SUBCATCHMENT DELINEATION AND DRAINAGE AREA SETUP RICK will develop detailed subcatchment to inlet delineations and critical drainage area characteristics using topographic and parcel data, accounting for pipe catchment and overland flow paths. RICK is assuming up to 1,700 delineations (1,537 in existing inventory plus up to 5% additional) for the entire city boundary. Delineations will be developed using the semi -automated delineation process RICK has developed over many iterations providing significant efficiency and cost savings. '� 9 HYDROLOGY DEVELOPMENT FOR EXISTING AND FUTURE CONDITIONS Use NOAA Atlas 14 data and OC hydrology standards to define inflows for design storms (2-, 10-, 25-, and 100-year 24-hour storm events). Infiltration rates, soil retention/loses, and percentage imperviousness parameters based on land use will all be incorporated to the model's delineated subcatchments described above to ensure a realistic representation of runoff behavior will be produced by the modeling to help RICK produce recommendations for city drainage improvements. 3.3 HYDRAULIC NETWORK BUILDOUT AND DUAL DRAINAGE CONNECTIVITY Build pipe network and overland 2D mesh into PCSWMM model, applying dynamic wave routing. 3.4MODEL CALIBRATION AND VERIFICATION Calibrate using complaint history, CCTV data, and field observations. Conduct sensitivity testing to confirm parameters. 3.5DEFICIENCY MAPPING AND LEVEL- OF -SERVICE SUMMARIE. Generate LOS maps and tables for each storm event; highlight bottlenecks and segments needing upgrades. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Mr. Waite July 2, 2025 Page 4 of 15 Scope Limitation: Modeling limited to City -owned systems outside Tustin Legacy. Additional regional or private drainage systems not included unless scoped separately. Deliverables: • Calibrated PCSWMM model and metadata • Subcatchment and LOS maps • Summary in SDMP report documenting assumptions and calibration • Tables of modeled deficiencies TASK 4. FUNDING STRATEGY AND GRANT SUPPORT RICK will develop a funding strategy aligned with the City's CIP and financial priorities. Our team will identify relevant grant opportunities, define project packaging strategies, and outline funding eligibility for key improvements. We will also prepare a Technical Memorandum summarizing various financing options, potential program structures, and example fee approaches. Should the City pursue implementation of new drainage fees, a Nexus Study compliant with the Mitigation Fee Act (California Government Code §66000 et seq.) would be required as a separate task. This project will be completed to provide the research and documentation of available funding sources and likely implementation strategies. 4.1 REVIEW AND ALIGNMENT WITH CURRENT AND EMERGING GRANT PROGRAMS Evaluate eligibility for funding sources including FEMA BRIC, IRWM, CalOES, MSRC, and Prop 1 Stormwater. 4.2TECHNICAL MEMORANDUM ON FINANCING OPTIONS AND FEE STRUCTURES Provide an internal planning tool summarizing rate- based and impact fee funding models, optional approaches, and implementation considerations. Scope Limitation: Formal grant writing, application submittals, and Nexus Study preparation are excluded unless authorized as added scope. Deliverables: • Project bundle sheets (for grant -readiness) • Grant eligibility matrix • Financing options technical memorandum Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 5 of 15 TASK 5. FINAL DELIVERABLES RICK will package all project outcomes into a set of clear, user-friendly deliverables, including the Storm Drain Master Plan report, GIS files, inspection records, and hydraulic model files. We will configure a web -based GIS viewer to allow City staff to browse data, run queries, and view model outputs without specialized software. All data will be formatted for integration into the City and County's existing platforms. Deliverables will be a comprehensive evaluation of the existing drainage system. :D.,I UraT1 JUIVII' F'KlzlF'AKA I IUIV AN JutSIVII I I h The RICK Team will submit a comprehensive evaluation of the existing drainage system Storm Drain Master Plan (SDMP) for City review. The report will include the required sections in a professionally formatted document, supported by exhibits illustrating hydrologic data, peak discharges, system deficiencies, and recommended improvements. As part of the SDMP, RICK will prepare and submit the following supplemental deliverables: • A Storm Drain Atlas consisting of GIS-based maps and detailed tables that document existing conditions, model results, deficiencies, and circular pipe size requirements. The atlas will include, at a minimum: Maps: • Existing storm drain infrastructure • FEMA flood zones and major hydrologic features • Deficient and missing system segments • Proposed parallel or replacement system improvements • Drainage subcatchments and flood hazard zones • 10- and 100-year street flooding extents • CCTV inspection coverage and inventory confidence Tables: • Drainage links and nodes • Existing storm drains and open channels • Deficient and missing storm lines • Storm catch basins and inlets • Drainage areas • Link geometry and topology (elevations, length, slope) • Pipe attributes (size, material, Manning's n) • Peak flows (Q10, Q100) Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 6 of 15 • Street capacity and adequacy • Hydraulic deficiencies (Q10, Q100) • Conduit capacity evaluations • Required pipe sizes • Cost estimates (unit) 5.2INCORPORATION OF CITY COMMENTS AND FINAL SDMP PRODUCTION Revise and finalize all content in response to consolidated City review comments. The final evaluation of the existing drainage system SDMP report will include updated exhibits and with digital copies of all developed GIS data sets and H&H modeling files. This scope of work assumes that the reports and GIS data will be delivered in a digital format, and that no hard copies of the SDMP report will be generated. 5.3GIS WEB -APPLICATION CONFIGURATIG Deploy a browser -based application with mapped model results, asset data, and CIP outputs. 5.A nATA nFLIVERY: MnnFl (rl.q ANn PPPnPT.q Provide all data files in non-proprietary formats and organize deliverables per City standards. Deliverables: • Draft and final SDMP report (PDF and Word) • All GIS layers and geodatabases • Model files and outputs • Web GIS viewer Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 7 of 15 Optional Scope of Work TASK 6. PROJECT MANAGEMENT, MEETINGS, AND COORDINATION Option to extend the project duration for an additional nine (9) months. 6.1 MONTHLY PROGRESS MEETINGS (UP TO 5 TOTAL) We will hold regular monthly meetings (virtual or in -person) to report progress, discuss key decisions, and resolve coordination issues. Such topics covered in meetings shall include (but not limited to) reviewing missing storm drain data and field reconnaissance needs, reviewing H&H modeling results and existing deficient systems, review of proposed CIP projects, and review of cost estimates and funding strategies. Agenda and meeting summaries will be provided for each meeting. 6.2 MONTHLY PROGRESS REPORTS AND INVOICING Each month, the RICK Team will submit a progress report summarizing work completed, schedule updates, and upcoming tasks —delivered alongside monthly invoices. 6.3 TEAM COORDINATION, QA/QC OVERSIGHT, AND SCHEDULE MAINTENANCE Internal coordination meetings and a QA/QC review process will be led by senior technical staff. The RICK PM will ensure schedule adherence, risk tracking, and timely delivery of milestones. Deliverables: • Monthly progress reports • Meeting agendas and summaries • Updated project schedule (as needed) TASK 7. DATA COLLECTION AND COMPILATION Using the document for a repeatable CCTV inspection protocol, Affordable Pipeline as will CCT targeted older infrastructure and high -priority areas using NASSCO PACP standards. 7.1 CCTV INSPECTION PROGRAM AND PACP CONDITION GRADING The results of subtasks 2.2, 2.3, and 2.4 will be used to continue the CCTV efforts. Affordable Pipeline will conduct targeted CCTV inspections of high- risk or unknown - condition segments (e.g., known O&M locations, CMP), and assign PACP condition ratings to each. Note: CCTV inspection scope will be defined based on the number of days the CCTV crew will be in the field and agreed upon with the City at project initiation. For scoping purposes, it is assumed that ten (10) days of CCTV inspection will be completed. Additional footage or inspection rounds may require a scope amendment. Deliverables: • PACP inspection logs and associated videos Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 8 of 15 TASK 8. CAPITAL IMPROVEMENT PROGRAM (CIP) The RICK Team will combine condition, hydraulic capacity, and policy inputs to identify, group, and prioritize capital projects. Each recommended project includes a planning - level cost, phasing recommendation, and scoring for funding eligibility. This strategy ensures the City receives both a complete picture of system needs and a practical roadmap for implementation. 8.1 DEFICIENCY REVIEW AND PRELIMINARY PROJECT IDENTIFICATION Review model and inspection data for the following drainage facilities: 1.)City storm drainpipes and culverts 2.) Open channels, Ditches 3.) Storage Facilities Each facility listed above will be evaluated for capacity and functionality and analysis will be utilized to assess if city facilities can accommodate projected stormwater flows during peak storm events. RICK will provide citywide recommendations for deficient pipes and culverts with unit costs. RICK will provide the required pipe/facility sizes based on the City's drainage standards. This data is useful for the City to understand the holistic condition of the drainage system and will be used to define the scope and extent of individual improvement projects. Up to 10 capital projects will be selected in coordination with the City to be included in the CIP. RICK will utilize the required/recommended facility sizes and add them to the H&H model and run the proposed analysis to determine impacts on downstream facilities and ensure adequacy of proposed facilities sizes from a capacity and functionality standpoint. 8.2 CIP PRIORITIZATION MATRIX AND SCORING CRITERIA Develop a matrix to score projects on risk reduction, cost-effectiveness, and equity impact. These CIP projects will include improvements to City backbone infrastructure, extensions and/or additions of backbone infrastructure to promote sustainable development, and multibenefit projects to address compliance with the regional MS4 permit. 8.3 CIP PROJECT BUNDLING AND TIERING BY PHASE Group projects by timeline, geography, and cost tier (short-term, mid-term, long-term). 8.4 COST ESTIMATION AND IMPLEMENTATION SCHEDULE Provide planning -level unit costs and estimated construction schedules for selected projects. RICK will research available unit costs for project construction based on local bid history documents and other readily available sources, including our teams recent CIP and SDMP project experience. Unit costs will be provided to the City of Tustin for their review and concurrence prior to starting the recommended CIP project cost estimates. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 9 of 15 Deliverables: • CIP prioritization matrix and ranking results • Project bundles with cost and schedule estimates • CIP map and project summary sheets TASK 9. NPDES AND POLICY INTEGRATION The Rick Team will assess integration opportunities between storm drain upgrades and water quality goals, ensuring compliance while maximizing co- benefits. Our approach supports policy clarity, fee generation opportunities, long-term planning, and realistic implementation options for stormwater quality improvements. 9.1 REVIEW OF CURRENT NPDES and MOIP PROGRAM ELEMENTS Evaluate how the current NPDES program intersects with storm drain infrastructure planning, including MOIP and post -construction runoff requirements. In cooperation with City staff, evaluate the overall NPDES program annual cost and the breakdown per program element. Evaluate each program element and identify revenue generating approaches where feasible including a utility user fee or stormwater management fee for all residents. Alternatively, evaluate where additional fees could be incorporated into the City permitting process (including business license renewal) to offset stormwater compliance costs. 9.2 DEVELOPMENT FEE EVALUATION Identify policy gaps or opportunities for fee structure improvements and recommend updates to align with regional programs and future infrastructure needs. 9.3MUTA SITING AND FEASIBILITY REVIEW Identify locations suitable for Multi Use Treatment Areas (MUTA) implementation for regional water quality and drainage improvements. Identify strategies for incorporating long-term maintenance costs into the stormwater management fee or fee generation opportunities. 9.4 INTEGRATION OF WATER QUALITY AND DRAINAGE ELEMENTS Document opportunities to achieve both flood mitigation and pollutant load reduction in future project planning. Deliverables: • NPDES compliance memo summarizing integration and fee generation opportunities • MOIP coordination summary • LID/BMP feasibility matrix • Recommendations for future fee alignment and fee generation for NPDES requirements and MUTA opportunities. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Mr. Waite July 2, 2025 Page 10 of 15 TASK 10. FUNDING STRATEGY AND GRANT SUPPORT RICK will develop a funding strategy aligned with the City's CIP and financial priorities. Our team will identify relevant grant opportunities, define project packaging strategies, and outline funding eligibility for key improvements. We will also prepare a Technical Memorandum summarizing various financing options, potential program structures, and example fee approaches. Should the City pursue implementation of new drainage fees, a Nexus Study compliant with the Mitigation Fee Act (California Government Code §66000 et seq.) would be required as a separate task. This optional task will add the recommended CIP projects to the documentation and provide the opportunity to include the optional DIF Nexus support. 10.1 PROJECT GROUPING AND SHOVEL -READY JUSTIFICATIONS Bundle improvements by location, timeline, or benefit type to optimize for funding competitiveness. 10.2 DIF NEXUS SUPPORT Provide support for completing a formal Nexus Study. 10.3 TECHNICAL MEMORANDUM ON FINANCING OPTIONS AND FEE STRUCTURES Provide an internal planning tool summarizing rate- based and impact fee funding models, optional approaches, and implementation considerations. Scope Limitation: Formal grant writing, application submittals, and Nexus Study preparation are excluded unless authorized as added scope. Deliverables: • Project bundle sheets (for grant -readiness) • Grant eligibility matrix • Financing options technical memorandum TASK 11. STAFF TRAINING AND CAPACITY BUILDING Our team is committed to building City staff capacity to manage and maintain the SDMP tools after project completion. Drawing on recent trainings delivered for the City of San Diego, we will offer a tailored three-part series to walk City staff through GIS-based inventory management, PCSWMM model navigation, and CIP integration. Each session includes live demonstrations, user guides, and time for Q&A. Training content will be matched to staff skill level and focus areas. 11.1 TRAINING MATERIAL PREPARATION AND SCHEDULING Develop tailored agendas, materials, workflows and digital resources based on City systems and user levels. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 11 of 15 11.2 SESSION DELIVERY (GIS, PCSWMM, AND SDMP) Conduct interactive training sessions, anticipated to include model navigation, drainage inventory editing, and scenario testing. Training is limited to 3 sessions 11.3 POST -TRAINING SUPPORT RESOURCES AND DOCUMENTATION Provide take-home guides, annotated workflows, and "frequently asked issues" sheets. Deliverables: • Training agendas and presentation slides • Hands-on user guides and quick -start documents • Attendance records and follow-up Q&A log TASK 12. FINAL DELIVERABLES RICK will incorporate the outcomes of the optional tasks into a revised version of the SDMP that was previously completed. We will update the web -based GIS viewer to allow City staff to browse data, run queries, and view model outputs without specialized software. All data will be formatted for integration into the City and County's existing platforms. 'raft Revised SDMP PREPARATION AND SUBMITTAL The RICK Team will incorporate the results from the selected optional tasks into a revised comprehensive Storm Drain Master Plan (SDMP) for City review. The report will include the required sections in a professionally formatted document, supported by exhibits illustrating hydrologic data, peak discharges, system deficiencies, and recommended improvements. As part of the SDMP, RICK will prepare and submit the following supplemental deliverables: • A Technical Memorandum describing best practices for the inspection, operation, and maintenance of the City's drainage system, including recommendations on the frequency for reviewing and updating MOIP procedures. • A Revised Storm Drain Atlas consisting of GIS-based maps and detailed tables that document existing conditions, model results, deficiencies, and proposed improvements. The atlas will include, at a minimum: Maps: • Existing storm drain infrastructure • FEMA flood zones and major hydrologic features • Deficient and missing system segments • Proposed parallel or replacement system improvements • Drainage subcatchments and flood hazard zones • 10- and 100-year street flooding extents Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Mr. Waite July 2, 2025 Page 12 of 15 • CCTV inspection coverage and inventory confidence Tables: • Drainage links and nodes • Existing storm drains and open channels • Deficient and missing storm lines • Storm catch basins and inlets • Drainage areas • Link geometry and topology (elevations, length, slope) • Pipe attributes (size, material, Manning's n) • Peak flows (Q10, Q100) • Street capacity and adequacy • Hydraulic deficiencies (Q10, Q100) • Conduit capacity evaluations • Proposed system configurations (parallel or replacement) • Cost estimates (unit and total) • Notes/remarks for each segment 12.2 INCORPORATION OF CITY COMMENTS AND FINAL SDMP PRODUCTION Revise and finalize all content in response to consolidated City review comments. The final SDMP report will include updated exhibits and with digital copies of all developed GIS data sets and H&H modeling files. This scope of work assumes that the reports and GIS data will be delivered in a digital format, and that no hard copies of the SDMP report will be generated. 12.3 GIS WEB -APPLICATION CONFIGURATION Deploy a browser -based application with mapped model results, asset data, and CIP outputs. 12.4 DATA DELIVERY: MODEL, GIS, AND REPORTS Provide all data files in non-proprietary formats and organize deliverables per City standards. Deliverables: • Draft and final SDMP report (PDF and Word) • All GIS layers and geodatabases • Model files and outputs • Web GIS viewer and user training material Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Mr. Waite July 2, 2025 Page 13 of 15 Fee Our fee for the above -described work would be on a time and materials basis not to exceed $ 449,700.00, without authorization, as outlined in the attached `Fee Schedule' for Phase 1 efforts. Fees and expenses will be billed monthly as the work progresses, and the net amount shall be due within thirty (30) days from the date of receipt of the invoice in the Client's office. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Cost Loaded Work Plan City of Tustin Professional Engineering Services for the Storm Drain Master Plan July 2, 2025 RICK ENGINEERING COMPANY SUB -CONSULTANT TOTAL Ix IX : Task 1: Project Management, Meetings, and Coordination 1.1 Project Kickoff Meeting and Work Plan Development 2 8 2 2 $3,440 $3,440 $1,620 $1,620 $5,060 1.2 BimonthlyProgress Meetings u to 7 total 5 14 7 $6,680 $6,680 $3,780 $3,780 $10,460 1.3 MonthlyProgress Reports and Invoicing14 14 $6,720 $6,720 $540 $540 $7,260 1.4 Team Coordination, QA/QC Oversight, and Schedule Maintenance 20 14 $8,280 $8,280 $2,160 $2,160 $10,440 Task 1 Sub -Total 7 56 35 0 0 0 2 0 0 2 $25,120 $0 $25,120 $9,720 $0 $0 $8,100 $33,220 Task 2: Data Collection and Compilation 2.1 Historical Document, Technical Study/Report and Plan Review 1 8 26 20 16 $13,030 $13,030 $5,400 $5,400 $18,430 2.2 GIS Data Compilation and QA/QC 388 as-builts sheets reviewed/digitized) 5 20 40 60 40 140 $47,300 $47,300 $20,000 $20,000 $67,300 2.3 Field Verification and Attribute Confirmation 10 days) 4 40 $9,040 $9,040 $15,600 $15,600 $24,640 2.4 CCTV Inspection Program and PACP Condition Grading 10 days) 2 8 $2,120 $2,120 $0 $30,000 $30,000 $32,120 2.5 Inventory Confidence Mapping and Data Gap Analysis 4 20 20 $8,640 $8,640 $0 $0 $8,640 Task 2 Sub -Total 1 23 0 46 0 60 144 60 140 0 $80,130 $0 $80,130 $41,000 $0 $30,000 $71,000 $151,130 Task 3: H&H Modeling and Analysis 3.1 Subcatchment Delineation and Drainage Area Setup 4 8 20 140 140 20 40 $57,600 $57,600 $0 $0 $57,600 3.2 Hydrology Development for Existing and Future Conditions 4 8 40 32 32 $22,800 $22,800 $4,760 $4,760 $27,560 3.3 Hydraulic Network Buildout, Dual Drainage Connectivity, and Model Runs 12 40 100 100 120 20 $66,420 $66,420 $0 $0 $66,420 3.4 Model Calibration and Verification 2 12 20 40 40 60 $30,220 $30,220 $5,428 $5,428 $35,648 3.5 Deficiency Mapping and Level -of -Service Summaries 8 20 16 40 $15,980 $15,980 $0 $0 $15,980 Task 3 Sub -Total 6 44 108 212 312 320 16 80 40 0 $193,020 $0 $193,020 $10,188 $0 $0 $10,188 $203,208 Task 4: Funding Strategy and Grant Support 4.1 Review and Alignment with Current and Emerging Grant Programs 40 $7,200 $7,200 $0 $0 $7,200 4.2 Technical Memo on Financing Options and Fee Structures 14 $2,520 $2,520 $0 1 $17,500 $17,500 $20,020 Task 6 Sub -Total 0 0 0 0 0 0 0 0 0 54 $9,720 $0 $9,720 $0 $17,500 $0 $17,500 $27,220 Task 5: Final Deliverables 5.1 Draft SDMP Preparation and Submittal 2 12 24 10 5 5 10 $13,725 $13,725 $1,826 $1,826 $15,551 5.2 Incorporation of City Comments and Final SDMP 1 6 8 16 8 $7,580 $7,580 $1,350 $1,350 $8,930 5.3 Web GIS Viewer Configuration and Training 2 20 8 $5,960 $5,960 $0 $0 $5,960 5.4 Data Delivery: Model, GIS, and Reports 2 8 12 $4,020 $4,020 $0 $0 $4,020 Task 8 Sub -Total Direct Costs milage, printin 3 22 40 26 0 25 25 8 10 0 $31,285 $0 $211 $31,285 $211 $3,176 $250 $0 $0 $3,176 $250 $34,461 $461 Total Project Hoursl 17 1 145 183 1 284 1 312 1 405 1 187 148 190 56 Total Project Costl $5,100 1 $36,660 1 $40,260 1 $49,700 1 $48,640 1 $58,725 1 $37,400 1 $26,640 1 $23,750 1 $10,080 1 $339,275 1 $211 1 $339,486 1 $64,284 1 $17,500 1 $30,000 1 $110,214 1 $449,700 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Cost Loaded Work Plan: Optional Tasks City of Tustin Professional Engineering Services for the Storm Drain Master Plan July 2, 2025 COMPANYRICK ENGINEERING TOTAL w IX IX Task 6: Project Management, Meetings, and Coordination 6.1 Bimonthly Progress Meetings (up to 5 total 3 10 5 $4,600 $4,600 $2,700 $2,700 $7,300 6.2 Monthly Progress Reports and Invoicing 10 10 $4,800 $4,800 $1,350 $1,350 $6,150 6.3 Team Coordination, QA/QC Oversight, and Schedule Maintenance 12 10 $5,320 $5,320 $810 $810 $6,130 Public Meeting (Optional $/meetin 8 4 $2,780 $2,780 $1,080 $1,080 $3,860 Task 6 Sub-Totall 3 1 40 25 4 0 0 0 0 0 0 $17,500 $0 $17,500 $5,940 $0 $0 $5,940 $23,440 Task 7: Data Collection and Compilation 7.1 CCTV Inspection Program and PACP Condition Grading 10 days per Phase 4 8 $2,640 $2,640 $0 $30,000 $30,000 $32,640 Task 7 Sub-Totall 0 1 4 1 0 1 0 1 0 1 0 1 8 1 0 1 0 1 0 1 $2,640 1 $0 1 $2,640 1 $0 1 $0 1 $30,000 1 $30,000 1 $32,640 Task 8: Capital Improvement Program CIP 8.1 Deficiency Review and Preliminary Project Identification 5 CIP Projects 2 8 8 20 50 60 8 $26,080 $26,080 $0 $0 $26,080 8.2 CIP Prioritization Matrix and Scoring Criteria 1 8 2 8 16 6 $7,650 $7,650 $5,428 $5,428 $13,078 8.3 CIP Project Bundling and Tiering by Phase 2 8 16 20 $8,280 $8,280 $0 $0 $8,280 8.4 Cost Estimation and Implementation Schedule 6 8 8 $4,600 $4,600 $7,460 $7,460 $12,060 Task 8 Sub-Totall 3 24 26 44 94 66 0 8 0 0 $46,610 $46,610 $12,888 $0 $0 $12,888 $59,498 Task 9: NPDES and Policy Integration 9.1 Review of Current NPDES Program Elements 2 $520 $520 $6,600 $6,600 $7,120 9.2 Development Fee Evaluation 8 $2,080 $2,080 $6,600 $6,600 $8,680 9.3 LID/Regional BMP Siting and Feasibility Review 8 $2,080 $2,080 $7,176 $7,176 $9,256 9.4 Integration of Water Quality and Flood Management Elements 2 6 $1,840 $1,840 $4,215 $4,215 $6,055 Task 9 Sub -Total 0 20 6 0 0 0 0 0 0 0 $6,520 $0 $6,520 $24,591 $0 $0 $24,591 $31,111 Task 10: Funding Strategy and Grant Su oh 10.1 Project Grouping and Shovel -Ready Justifications 8 40 $9,280 $9,280 $0 $0 $9,280 10.2 DIF Nexus Support 4 8 $2,320 $2,320 $0 $20,000 $20,000 $22,320 10.3 Technical Memo on Financing Options and Fee Structures 6 $1,080 $1,080 $0 $7,500 $7,500 $8,580 Task 10 Sub -Total 0 12 0 0 8 0 0 0 0 46 $12,680 $0 $12,680 $0 $27,500 $0 $27,500 $40,180 Task 11: Staff Training and Capacity Buildin 11.1 Training Material Preparation and Scheduling 4 20 $3,940 $3,940 $0 $0 $3,940 11.2 Session Delivery GIS, PCSWMM, and SDMP 18 18 $7,290 $7,290 $0 $0 $7,290 11.3 Post -training Support Resources and Documentation 4 16 $3,360 $3,360 $0 $0 $3,360 Task 11 Sub -Total 0 26 0 0 0 54 0 0 0 0 $14,590 $14,590 $0 $0 $0 $0 $14,590 Task 12: Final Deliverables 12.1 Draft Revised SDMP Preparation and Submittal Revisions 2 6 16 6 3 3 6 $8,515 $8,515 $1,286 $1,286 $9,801 12.2 Incorporation of City Comments and Final SDMP Revisions 1 4 6 16 8 $6,620 $6,620 $1,350 $1,350 $7,970 12.3 Web GIS Viewer Configuration and Training 8 8 40 16 $14,720 $14,720 $1,760 $1,760 $16,480 12.4 Data Delivery: Model, GIS, and Reports 2 6 12 12 $5,980 $5,980 $1,320 $1,320 $7,300 Task 8 Sub -Total Direct Costs mila e,printing) 3 20 36 22 0 23 55 16 6 0 $35,835 $0 $70 $35,835 $70 $5,716 $20 $0 $0 $5,716 $20 $41,551 $90 Total Project Hoursl 9 1 146 1 93 1 70 1 102 1 143 1 63 1 24 J 6 1 46 Total Project Costl $2,700 1 $36,920 1 $20,460 1 $12,250 1 $15,040 1 $20,7351 $12,600 1 $4,320 1 $750 1 $8,280 1 $136,375 1 $70 1 $136,375 1 $49,135 1 $27,500 1 $30,000 1 $106,635 1 $243,100 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Mr. Waite July 2, 2025 Page 14 of 15 Schedule The project schedule has been updated to reflect the current scope of work. If any optional tasks are authorized by the City, the overall project duration will be adjusted accordingly, based on a mutually agreed -upon extension Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Project Kickoff - 9/2025 Task 1: Project Management, Meetings, and Coordination Ongoing Task 2: Data Collection and Compilation 140 Days Task 3: H&H Modelina and Analvsis 120 Days Task 4: Funding Strategy and Grant Support Ongoing Task 5: Final Deliverables 20 Days Project Completion 11/2026 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41 D36F EXHIBIT "C" CONSULTANT'S FEE PROPOSAL 12 /msd/ 4935-5738-6068, v. 1 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F961OC41 D36F Mr. Waite July 2, 2025 Page 13 of 15 Fee Our fee for the above -described work would be on a time and materials basis not to exceed $ 449,700.00, without authorization, as outlined in the attached `Fee Schedule' for Phase 1 efforts. Fees and expenses will be billed monthly as the work progresses, and the net amount shall be due within thirty (30) days from the date of receipt of the invoice in the Client's office. Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Cost Loaded Work Plan City of Tustin Professional Engineering Services for the Storm Drain Master Plan July 2, 2025 RICK ENGINEERING COMPANY SUB -CONSULTANT TOTAL Ix IX : Task 1: Project Management, Meetings, and Coordination 1.1 Project Kickoff Meeting and Work Plan Development 2 8 2 2 $3,440 $3,440 $1,620 $1,620 $5,060 1.2 BimonthlyProgress Meetings u to 7 total 5 14 7 $6,680 $6,680 $3,780 $3,780 $10,460 1.3 MonthlyProgress Reports and Invoicing14 14 $6,720 $6,720 $540 $540 $7,260 1.4 Team Coordination, QA/QC Oversight, and Schedule Maintenance 20 14 $8,280 $8,280 $2,160 $2,160 $10,440 Task 1 Sub -Total 7 56 35 0 0 0 2 0 0 2 $25,120 $0 $25,120 $9,720 $0 $0 $8,100 $33,220 Task 2: Data Collection and Compilation 2.1 Historical Document, Technical Study/Report and Plan Review 1 8 26 20 16 $13,030 $13,030 $5,400 $5,400 $18,430 2.2 GIS Data Compilation and QA/QC 388 as-builts sheets reviewed/digitized) 5 20 40 60 40 140 $47,300 $47,300 $20,000 $20,000 $67,300 2.3 Field Verification and Attribute Confirmation 10 days) 4 40 $9,040 $9,040 $15,600 $15,600 $24,640 2.4 CCTV Inspection Program and PACP Condition Grading 10 days) 2 8 $2,120 $2,120 $0 $30,000 $30,000 $32,120 2.5 Inventory Confidence Mapping and Data Gap Analysis 4 20 20 $8,640 $8,640 $0 $0 $8,640 Task 2 Sub -Total 1 23 0 46 0 60 144 60 140 0 $80,130 $0 $80,130 $41,000 $0 $30,000 $71,000 $151,130 Task 3: H&H Modeling and Analysis 3.1 Subcatchment Delineation and Drainage Area Setup 4 8 20 140 140 20 40 $57,600 $57,600 $0 $0 $57,600 3.2 Hydrology Development for Existing and Future Conditions 4 8 40 32 32 $22,800 $22,800 $4,760 $4,760 $27,560 3.3 Hydraulic Network Buildout, Dual Drainage Connectivity, and Model Runs 12 40 100 100 120 20 $66,420 $66,420 $0 $0 $66,420 3.4 Model Calibration and Verification 2 12 20 40 40 60 $30,220 $30,220 $5,428 $5,428 $35,648 3.5 Deficiency Mapping and Level -of -Service Summaries 8 20 16 40 $15,980 $15,980 $0 $0 $15,980 Task 3 Sub -Total 6 44 108 212 312 320 16 80 40 0 $193,020 $0 $193,020 $10,188 $0 $0 $10,188 $203,208 Task 4: Funding Strategy and Grant Support 4.1 Review and Alignment with Current and Emerging Grant Programs 40 $7,200 $7,200 $0 $0 $7,200 4.2 Technical Memo on Financing Options and Fee Structures 14 $2,520 $2,520 $0 1 $17,500 $17,500 $20,020 Task 6 Sub -Total 0 0 0 0 0 0 0 0 0 54 $9,720 $0 $9,720 $0 $17,500 $0 $17,500 $27,220 Task 5: Final Deliverables 5.1 Draft SDMP Preparation and Submittal 2 12 24 10 5 5 10 $13,725 $13,725 $1,826 $1,826 $15,551 5.2 Incorporation of City Comments and Final SDMP 1 6 8 16 8 $7,580 $7,580 $1,350 $1,350 $8,930 5.3 Web GIS Viewer Configuration and Training 2 20 8 $5,960 $5,960 $0 $0 $5,960 5.4 Data Delivery: Model, GIS, and Reports 2 8 12 $4,020 $4,020 $0 $0 $4,020 Task 8 Sub -Total Direct Costs milage, printin 3 22 40 26 0 25 25 8 10 0 $31,285 $0 $211 $31,285 $211 $3,176 $250 $0 $0 $3,176 $250 $34,461 $461 Total Project Hoursl 17 1 145 183 1 284 1 312 1 405 1 187 148 190 56 Total Project Costl $5,100 1 $36,660 1 $40,260 1 $49,700 1 $48,640 1 $58,725 1 $37,400 1 $26,640 1 $23,750 1 $10,080 1 $339,275 1 $211 1 $339,486 1 $64,284 1 $17,500 1 $30,000 1 $110,214 1 $449,700 Docusign Envelope ID: 38064E8A-4F76-44FF-82D5-F9610C41D36F Cost Loaded Work Plan: Optional Tasks City of Tustin Professional Engineering Services for the Storm Drain Master Plan July 2, 2025 COMPANYRICK ENGINEERING TOTAL w IX IX Task 6: Project Management, Meetings, and Coordination 6.1 Bimonthly Progress Meetings (up to 5 total 3 10 5 $4,600 $4,600 $2,700 $2,700 $7,300 6.2 Monthly Progress Reports and Invoicing 10 10 $4,800 $4,800 $1,350 $1,350 $6,150 6.3 Team Coordination, QA/QC Oversight, and Schedule Maintenance 12 10 $5,320 $5,320 $810 $810 $6,130 Public Meeting (Optional $/meetin 8 4 $2,780 $2,780 $1,080 $1,080 $3,860 Task 6 Sub-Totall 3 1 40 25 4 0 0 0 0 0 0 $17,500 $0 $17,500 $5,940 $0 $0 $5,940 $23,440 Task 7: Data Collection and Compilation 7.1 CCTV Inspection Program and PACP Condition Grading 10 days per Phase 4 8 $2,640 $2,640 $0 $30,000 $30,000 $32,640 Task 7 Sub-Totall 0 1 4 1 0 1 0 1 0 1 0 1 8 1 0 1 0 1 0 1 $2,640 1 $0 1 $2,640 1 $0 1 $0 1 $30,000 1 $30,000 1 $32,640 Task 8: Capital Improvement Program CIP 8.1 Deficiency Review and Preliminary Project Identification 5 CIP Projects 2 8 8 20 50 60 8 $26,080 $26,080 $0 $0 $26,080 8.2 CIP Prioritization Matrix and Scoring Criteria 1 8 2 8 16 6 $7,650 $7,650 $5,428 $5,428 $13,078 8.3 CIP Project Bundling and Tiering by Phase 2 8 16 20 $8,280 $8,280 $0 $0 $8,280 8.4 Cost Estimation and Implementation Schedule 6 8 8 $4,600 $4,600 $7,460 $7,460 $12,060 Task 8 Sub-Totall 3 24 26 44 94 66 0 8 0 0 $46,610 $46,610 $12,888 $0 $0 $12,888 $59,498 Task 9: NPDES and Policy Integration 9.1 Review of Current NPDES Program Elements 2 $520 $520 $6,600 $6,600 $7,120 9.2 Development Fee Evaluation 8 $2,080 $2,080 $6,600 $6,600 $8,680 9.3 LID/Regional BMP Siting and Feasibility Review 8 $2,080 $2,080 $7,176 $7,176 $9,256 9.4 Integration of Water Quality and Flood Management Elements 2 6 $1,840 $1,840 $4,215 $4,215 $6,055 Task 9 Sub -Total 0 20 6 0 0 0 0 0 0 0 $6,520 $0 $6,520 $24,591 $0 $0 $24,591 $31,111 Task 10: Funding Strategy and Grant Su oh 10.1 Project Grouping and Shovel -Ready Justifications 8 40 $9,280 $9,280 $0 $0 $9,280 10.2 DIF Nexus Support 4 8 $2,320 $2,320 $0 $20,000 $20,000 $22,320 10.3 Technical Memo on Financing Options and Fee Structures 6 $1,080 $1,080 $0 $7,500 $7,500 $8,580 Task 10 Sub -Total 0 12 0 0 8 0 0 0 0 46 $12,680 $0 $12,680 $0 $27,500 $0 $27,500 $40,180 Task 11: Staff Training and Capacity Buildin 11.1 Training Material Preparation and Scheduling 4 20 $3,940 $3,940 $0 $0 $3,940 11.2 Session Delivery GIS, PCSWMM, and SDMP 18 18 $7,290 $7,290 $0 $0 $7,290 11.3 Post -training Support Resources and Documentation 4 16 $3,360 $3,360 $0 $0 $3,360 Task 11 Sub -Total 0 26 0 0 0 54 0 0 0 0 $14,590 $14,590 $0 $0 $0 $0 $14,590 Task 12: Final Deliverables 12.1 Draft Revised SDMP Preparation and Submittal Revisions 2 6 16 6 3 3 6 $8,515 $8,515 $1,286 $1,286 $9,801 12.2 Incorporation of City Comments and Final SDMP Revisions 1 4 6 16 8 $6,620 $6,620 $1,350 $1,350 $7,970 12.3 Web GIS Viewer Configuration and Training 8 8 40 16 $14,720 $14,720 $1,760 $1,760 $16,480 12.4 Data Delivery: Model, GIS, and Reports 2 6 12 12 $5,980 $5,980 $1,320 $1,320 $7,300 Task 8 Sub -Total Direct Costs mila e,printing) 3 20 36 22 0 23 55 16 6 0 $35,835 $0 $70 $35,835 $70 $5,716 $20 $0 $0 $5,716 $20 $41,551 $90 Total Project Hoursl 9 1 146 1 93 1 70 1 102 1 143 1 63 1 24 J 6 1 46 Total Project Costl $2,700 1 $36,920 1 $20,460 1 $12,250 1 $15,040 1 $20,7351 $12,600 1 $4,320 1 $750 1 $8,280 1 $136,375 1 $70 1 $136,375 1 $49,135 1 $27,500 1 $30,000 1 $106,635 1 $243,100