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Home My WebLink About08 AUTHORIZATION TO PURCHASE EQUIPMENT INCLUDING DECLARATION OF SURPLUS EQUIPMENT FOR PUBLIC AUCTIONDocusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 MEETING DATE TO: FROM: SUBJECT: SUMMARY: Agenda Item 8 AGENDA REPORT Reviewed: '°"'a' City Manager a� Finance Director SEPTEMBER 16, 2025 ALDO E. SCHINDLER, CITY MANAGER MICHAEL GRISSO, DIRECTOR OF PUBLIC WORKS AUTHORIZATION TO PURCHASE EQUIPMENT INCLUDING DECLARATION OF SURPLUS EQUIPMENT FOR PUBLIC AUCTION Staff is requesting that the City Council authorize the replacement purchases of one (1) asphalt roller for the Water Services Division and one (1) compact tractor to support the Field Services Division. Additionally, it is requested that the City Council declare certain City equipment surplus in accordance with section 1630 (2) of the Tustin City Code and authorize the sale of surplus equipment at public auction. RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 25-58 authorizing the purchase of one (1) asphalt roller from Quinn Company, Foothill Ranch, CA, and authorizing the purchase of one (1) compact tractor from Stotz Equipment, Montclair, CA, utilizing Sourcewell Contract No. 112624- DAC and 011723-CAT in the amount of $157,358.85; and 2. Declare, in accordance with the Tustin City Code Section 1630(2), the attached itemized list of equipment as surplus and not required for public use; and 3. Authorize the sale of an itemized list of surplus equipment at a public auction and credit net proceeds to the Equipment Replacement Fund. FISCAL IMPACT: The total cost for the two pieces of equipment is $157,358.85. This includes one asphalt roller for the Public Works, Water Services Division at a cost of $101,498.50 and one compact tractor for the Public Works, Field Services Division at a cost of $55,860.35, including tax and licensing. Sufficient funds for these purchases have been budgeted in the Equipment Replacement Fund in the approved Fiscal Year 2025-26 Operating Budget. Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 City Council Agenda Report Equipment Purchase & Surplus Authorizations September 16, 2025 Page 2 CORRELATION TO THE STRATEGIC PLAN: This purchase contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy 5, which among other items, is to ensure continuous maintenance and improvements of public facilities to ensure Tustin is an attractive, safe and well maintained community which people feel pride. BACKGROUND AND DISCUSSION: Tustin Municipal Code 1625c authorizes the use of state and government purchasing programs to increase purchasing efficiencies and ensure the best available prices on equipment and materials. State and government purchasing can typically provide lower contract prices than local suppliers due to the total volume of sales generated through operating a state or government contract. The City did solicit local dealers for pricing of similarly equipped vehicles and equipment, but no local responses were received. The decision to replace a piece of equipment at or beyond its usable life is a blend of finances, mechanical condition, repair history, and shifting operational needs. The recommended replacement equipment currently supports both the Water Services and the Field Services divisions. Replacement is being recommended as it has been determined that each of these pieces of equipment has reached the end of its useful life. The pricing listed below has been obtained through the Sourcewell Purchasing Program California Multiple Award Schedules Contract #011723-cat and Contract #112624-DAC and includes all taxes, applicable fees, rebates, delivery, and early payment discounts. State contract pricing includes delivery and optional equipment. Quinn Company and Stotz Equipment have submitted proposals in accordance with the state contracts to reflect the following: Dept. / Division Quantity Model Tax / Licensing Total Cost Public Works/Water Services 1 Asphalt Roller Included $101,498.50 Public Works/Field Services 1 Compact Tractor Included $55,860.35 Total $157,358.85 Staff requests City Council authorization to purchase the above replacement equipment to support City operations. Additionally, the City Council is requested to declare certain City equipment surplus and not required for public use in accordance with section 1630a (2) of the Tustin City Code and authorize their sale at public auction. Michael Grisso, Director of Public Works Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 City Council Agenda Report Equipment Purchase & Surplus Authorizations September 16, 2025 Page 3 Attachments: 1. Resolution No. 25-58 2. Equipment Quotes 3. Surplus Equipment List Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 ATTACHMENT 1 Resolution No. 25-58 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 RESOLUTION NO. 25-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING USE OF THE STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PURCHASING PROGRAM TO PURCHASE CERTAIN ITEMS FOR AND ON BEHALF OF THE CITY WHEREAS, the City has need to purchase various material, supplies and equipment in order to conduct the operations of the City; and WHEREAS, Section 1625(c) of the Tustin Municipal Code authorizes the purchase of materials and equipment through a government purchasing program when in the opinion of the Purchasing Manager or Purchasing Agent such materials or equipment can be acquired more cheaply or efficiently through a government purchasing program. NOW, THEREFORE, BE IT RESOLVED by the Tustin City Council as follows: Section 1. The City Council of the City of Tustin, California, does hereby authorize the purchase of one (1) asphalt roller from Quinn Equipment, Foothill Ranch, CA and one (1) compact tactor from Stotz Equipment, Montclair, CA, through the Sourcewell Purchasing Program California Multiple Award Schedules Contract #011723-cat and Contract #112624-DAC in the amount of $157,358.85. Section 2. The City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection with the above -referenced purchase of equipment for and on behalf of the City of Tustin. Section 3. This Resolution shall be effective upon the date of approval. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 16th day of September, 2025. AUSTIN LUMBARD, Mayor ATTEST: ERICA N. YASUDA, City Clerk Resolution 25-58 Page 1 of 2 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 APPROVED AS TO FORM: FDocuSigned by: .14y 1- DA BEF1KEfgD I G , City Attorney /msd/ STATE OF CALIFORNIA) COUNTY OF ORANGE) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 25-58 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 16th day of September, 2025 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: COUNCILMEMBER RECUSED: ERICA N. YASUDA, City Clerk Resolution 25-58 Page 2 of 2 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 ATTACHMENT 2 Equipment Quotes Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 Quote 182888-9999 QUINN 182888-9999 Jul 31, 2025 CITY OF TUSTIN ATTN: ROGER BELL 300 CENTENIAL WAY TUSTIN, California 92680 Attention: ROGER BELL Quinn Company would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Inc. Model: CB4.4 Double Drum Roller 55" STOCK NUMBER: NS0026018 SERIAL NUMBER: 065100543 YEAR: 2025 Quinn Company would like to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Jeff Liebl Governmental Machine Sales Representative 714 713-5110 jliebl@quinncompany.com Page 1 of 5 '-V 10), H98,-s0 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 Quote 182888-9999 One (1) New Caterpillar Inc. Model: CB4.4 Double Drum Roller 66" Standard Equipment POWERTRAIN CAT C1,7T diesel engine -Turbocharged, EPA tier 4 final and EU stage V certified engine with DOCIDPF aftertreatment -Gross power per ISO 14396 36kW (48.3 hp) @2800 RPM -Liquid cooled, direct injection Aftercooler, air to air (ATAAC) Fuel filter/water separator/manual priming pump Dual element air cleaner with dust Engine start switch with auto preheat 12-volt starting and charging system 85 ampere alternator Maintenance free battery, 750 CCA Isolated and cooled battery compartment Backup alarm and forward facing warning horn OPERATOR ENVIRONMENT Gauge Cluster: -Water level gauge -Fuel level gauge -Hour meter -Engine coolant temperature gauge -Faults Simple rocker switches Emergency stop switch Operator warning system indicators: -Water in fuel indicator -Parking brake engaged -Operator out of seat -Hydraulic oil temperature high -Hydraulic oil restriction -Engine oil low pressure -Electrical system voltage low -Low fuel DRUMS ejection 3 Engine speeds - idle, med, high Engine belt guard Programable auto Idle Shutdown Aluminum bar plate cooling system Hydrostatic transmission Auto warmup cycle Hydraulic on demand cooling fan Service and parking brakes - spring applied hydraulically released Product Link ready Beacon ready Diagnostic connector CAT ET Compatible Labeled and sealed electrical connectors LED work lights (2 front, 2 rear) -Engine preheat -Engine emission system -Highllow vibe frequency -Beacon status Lockable, vandalism guard for instrument panel Travel control, single lever High Vis Orange retractable seatbelt, 76mm (Y) 2 platform handrails/single guardrail Steering wheel spinner 12-volt power point ROPS Sealed storage compartment Isolated operator platform Vibration reducing, diesel resistant rubber floormat Page 2 of 5 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 Quote 182888-9999 Two smooth drums: 1300 mm (51") wide x 800 mm (31.5") diameter Single amplitude with dual frequency vibratory system Automatic vibration control to prevent vibration in neutral Selection of front drum or both drum FLUIDS Premixed 50% concentration of extended life coolant with freeze protection OTHER STANDARD EQUIPMENT vibration Pressurized drum watering system with selectable continuous or intermittent flow 4 nozzle spray bars Triple spray system filtration to -37C (-35F) Lockable engine enclosure with safety 81 L (21 gal) fuel tank capacity hold open batch 300L (79 gal) water tank capacity Lockable external fuel fill 6 quick connect hydraulic pressure test Sealed for life hitch bearings ports t 1 SOS port Sight gauges: Caterpillar o-ring face -seals couplings -Hydraulic tank level Offset hitch with 50 mm (2") of -Engine coolant manual adjustment Lockable hydraulic tank cap Ecology drains: - —Articulated-frame-with-safety-lock -Hydraulic Tank 3 point hitch -Radiator 4 transport tie -down and 4 lift points -Engine Oil Page 3 of 5 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 Quote 182888-9999 MACHINE SPECIFICATIONS CB4.4 03A UTILITY COMPACTOR 562-1000 LANE 3 ORDER 0P-9003 SEAT BELT, 3" 542-6995 SWITCH, BATTERY DISCONNECT 565-3708 OIL, HYD, STANDARD 574-6039 DRUM SCRAPER, FOLDING 562-0771 TRAVEL CONTROL, CUP HOLDER 453-9461 PRODUCT LINK, CELLULAR PL243 602-4197 SEAT, WITH SAFETY SWITCH 573-5962 ENGINE, CAT CI.7T 611-1364 PUMP, PROPEL, STANDARD 367-6593 LIGHTS, WORKING, LED 568-5154 GUARDS, BUMPER 569-8093 INSTRUCTIONS, ANSI 574-6030 SERIALIZED TECHNICAL MEDIA KIT 421-8926 SUPPORT, SLIDING FOR SEAT 364-2279 ROPS, FOLDABLE, LOCKABLE 576-8242 TRAVEL CONTROL, STD 569-6569 PACKING, LAST MILE PROGRAM OP4299 Page 4 of 5 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 Quote 182888-9999 WARRANTY & COVERAGE Standard Warranty: 12 MONTHS STANDARD WARRANTY Extended Coverage: 36 MO12000 HR PREMIER (Total Machine) CSA 36 MO 13,000 HR PARTS ONLY * VISIONLINK CONNECT - Filter Kits Complimentary SELL PRICE- SOURCEWELL CONTRACT 011723-CAT $94,198.14 EXT WARRANTY Included CSA Included NET BALANCE DUE $94,198.14 SALES TAX (7.75%) $7,300.36 AFTER TAX BALANCE $101,498.50 PAYMENT TERMS Cash Invoice Terms CASH WITH ORDER $101,498.50 F.O.BITERMS: On Order Accepted on Signature Page 5 of 5 Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 � JOHN DEERS Sn�a►� �r�c ai Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Vendor: Deere & Company ❑ 2000 John Deere Run Cary, NC 27513 ❑ Signature on all LOls and POs with a signature line ❑ Contract name or number; or JD Quote ID ❑ Sold to street address ❑ Ship to street address (no PO box) ❑ Bill to contact name and phone number ❑ Bill to address For any questions, please contact: Zachary Moore Stotz Equipment 4811 Brooks Street Montclair, CA 91763 Tel: 909-626-8586 Mobile Phone: 909-664-3209 Fax: 909-626-3767 Email: zmoore@stotzeq.com Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate ❑ Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. V Ssi %0.35— Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 JOHN DEERE OEQSTOTZ PMENT Pe ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Stotz Equipment Stolz Equipment 4811 Brooks Street 4811 Brooks Street Montclair, CA 91763 Montclair, CA 91763 US 909-626-8586 salesleads@stotzeq.com Quote Summary Prepared For: Delivering Dealer: CITY OF TUSTIN PURCHASING DEPT Stotz Equipment 300 CENTENNIAL WAY Zachary Moore TUSTIN, CA 92780 4811 Brooks Street Business: 714-544-8890 Montclair, CA 91763 Phone: 909-626-8586 Mobile: 909-664-3209 zmoore@stotzeq.com Customer agrees to read Operator's Manual before Quote Id: 33244451 operation of equipment. Created On: 29 July 2025 Last Modified On: 29 July 2025 Expiration Date: 29 August 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE 4044M Compact Utility $ 38,150.09 X 1 = $ 38,150.09 Tractor (33 PTO hp) Contract: Sourcewell Grounds Maint 112624-DAC (PG BT CG 76) Price Effective Date: July 28, 2025 JOHN DEERE 485A Backhoe $ 13,685.97 X 1 = $ 13,685,97 Contract: Sourcewell Grounds Maint 112624-DAC (PG BT CG 76) Price Effective Date: July 28, 2025 Equipment Total $ 61,836.06 Trade In Total $ 0.00 Includes Fees and Non -contract items Quote Summary Equipment Total $ 51,836.06 Trade In SubTotal $ 51,836.06 Sales Tax - (7.75%) $ 4,017.29 ca tire fee $ 7.00 Total $ 55,860.35 Down Payment (mo) Rental Applied (0.00) Balance Due $ 55,860.35 Salesperson: X Confidential Accepted By: Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 aJOHN DEERE STOTZ EPUIPMENT Selling Equipment Quote Id: 33244451 Customer Name: CITY OF TUSTIN PURCHASING DEPT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Stotz Equipment Stotz Equipment 4811 Brooks Street 4811 Brooks Street Montclair, CA 91763 Montclair, CA 91763 US 909-626-8586 salesleads@stotzeq.com JOHN DEERE 4044M Compact Utility Tractor (33 PTO hp) Contract: Sourcewell Grounds Maint 112624-SAC (PG BT CG 76) Selling Price Price Effective Date: July 28, 2025 $ 38,150.09 * Price per item - includes Fees and Nan -contract items Code Description Qty List Price Discount% Discount Contract Extende Amount Price Contract Pric 031ALV 4044M Compact Utility Tractor 1 $ 36,630.00 18.00 $ 6,593.40 $ 30,036.60 $ 30,036.6 (33 PTO hp) Standard Options - Per Unit 0202 United States 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 0409 English Operator's Manual and 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 Decal Kit 1520 eHydroT"" 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 1718 Factory Installed Loader with 1 $ 7,981.00 18.00 $ 1,436.58 $ 6,544.42 $ 6,544.4 Bucket 2000 Open Station with Marine 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 Grade Vinyl Standard Seat 4061 Less iMatchT"' Quick Hitch 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 Category 1 5243 44x18-20 (4PR, R3 Turf, 1 1 $-595.00 18.00 $-107.10 $ -487.90 $ -487.9 Position) 6243 27xl 0.50-15 (4PR, R3 Turf, 2 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.0 Position) Standard Options Total $ 7,386.00 $ 1,329.48 $ 6,056.52 $ 6,056.5 Dealer Attachments/Non-Contract/Open Market LVB2533 Canopy - Standard 1 $ 750.20 18.00 $ 135.04 $ 615.16 $ 615.1 4 LVB2533 Canopy Mounting Bracket and 1 $ 92.40 18.00 $ 16.63 $ 75.77 $ 75.7 2 Hardware Kit BXX1098 ROPS LED Work Light Kit 1 $ 382.84 18.00 $ 68.91 $ 313.93 $ 313.9 2 Open Station BLV1039 Open Station Work Light 1 $ 101.20 18.00 $ 18.22 $ 82.98 $ 82.9 9 Brush Guard Kit BXX1104Dual Rear SCV Mechanical 1 $ I,181.86 18.00 $ 212.73 $ 969.13 $ 969.1 0 Hitch - 4th and 5th Selective Control Valve Kit Open Station Confidential Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 JOHN DEERE Q STOTZ iPr.n E 9uE Selling Equipment Quote ld: 33244451 Customer Name: CITY OF TUSTIN PURCHASING DEPT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Stotz Equipment Stotz Equipment 4811 Brooks Street 4811 Brooks Street Montclair, CA 91763 Montclair, CA 91763 US 909-626-8586 salesleads@stotzeq.com JOHN DEERE 485A Backhoe Contract: Sourcewell Grounds Maint 112624-DAC (PG BT CG 76) Selling Price Price Effective Date: July 28, 2025 $ 13,685.97 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 6185LV 485A Backhoe 1 $ 13,994.00 18.00 $ 2,518.92 $ 11,475.08 $ 11,475.0E Standard Options - Per Unit 0202 United States 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0. 0409 English Operator's Manual and 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0. Decal Kit 1000 Subframe Mounting 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0. 3012 12 In. Bucket 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0. Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0. Dealer Attachments/Non-Contract/Open Market BLV1096 Power Beyond Kit (Cab and 1 $ 519.20 18.00 $ 93.46 $ 425.74 $ 425.7 9 OOS) BLV1098 Rubber Street Pad Kit 1 $ 347.74 18.00 $ 62.59 $ 285.15 $ 285.1 6 1234 open market ballest weight 1 $ 1,500.00 0.00 $ 0.00 $ 1,500.00 $ 1,500.0 Dealer Attachments Total $ 2,366.94 $ 156.05 $ 2,210.89 $ 2,210.8 Confidential Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 ATTACHMENT 3 Surplus Equipment List Docusign Envelope ID: 40401183-034E-4EA7-85A0-B59714CF19A8 REPORT OF SURPLUS CITY EQUIPMENT TO BE SOLD AT PUBLIC AUCTION UNIT MODEL DESCRIPTION SERIAL NUMBER/VIN ESTIMATED NUMBER YEAR VALUE 7058 2003 Caterpillar Roller lTZ00935 $2,500.00 5658 2003 John Deere Tractor LV4410H240672 $2,000.00 5680 2008 Wells Cargo Trailer 1WC200D1077015107 $1,500.00 ESTIMATED VALUE $ 6,000.00