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Home My WebLink About12 AUTHORIZATION TO PURCHASE AND INSTALL EQUIPMENT FOR CAMINO REAL PARK PLAYGROUND AND PICNIC SHELTERDocusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D MEETING DATE TO FROM AGENDA REPORT NOVEMBER 4, 2025 ALDO E. SCHINDLER, CITY MANAGER Agenda Item 12 Initial Reviewed: City Manager a� Finance Director 7 CHAD W. CLANTON, DIRECTOR, PARKS AND RECREATION SUBJECT: AUTHORIZATION TO PURCHASE AND INSTALL EQUIPMENT FOR THE CAMINO REAL PARK PLAYGROUND AND PICNIC SHELTER RENOVATION PROJECT (CIP NO. 20096) 411LViIJi/_1Zvi Staff is requesting authorization to contract with Innovative Playgrounds Co., Inc. and Icon Shelter Systems, Inc. for the purchase and installation of a custom playground and a picnic shelter at Camino Real Park (CIP No. 20096) utilizing cooperative government purchasing programs (i.e. Sourcewell and Goodbuy). RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 25-62 authorizing the use of Sourcewell Contract Number 010521-BUR (Innovative Playgrounds Co., Inc) for the purchase and installation of new playground equipment at Camino Real Park; 2. Adopt Resolution No. 25-63 authorizing the use of Goodbuy Contract Number 25-26-91300 (ICON Shelter Systems, Inc.) for the purchase and installation of a new picnic shelter at Camino Real Park; 3. Authorize an additional appropriation of $500,000 from the Park Development Fund (Fund 131); and 4. Authorize the City Manager and the City Clerk to execute the contract documents on behalf of the City. FISCAL IMPACT: The FY 2025-2026 Capital Improvement Program currently includes $500,000 allocated to the Camino Real Park Playground and Picnic Shelter Renovation from the Park Development Fund. To fully fund replacement of both amenities, including 10% contingency, staff is requesting an additional $500,000 appropriation from the Park Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D City Council Agenda Report Camino Real Park Playground and Picnic Shelter Renovation November 4, 2025 Page 2 Development Fund in the Capital Improvement Program budget. The Park Development Fund currently maintains a sufficient balance to accommodate this appropriation. Project expenditure includes: • Innovative Playgrounds/Sourcewell Contract.................................$486,979.04 • Icon Shelter Systems/Goodbuy Contract.......................................$421,864.76 • Total Expenditures..................................................................$908,843.80 CORRELATION TO THE STRATEGIC PLAN: This project advances Goal B, Public Safety and Protection of Assets, Strategy 5a - by ensuring continuous maintenance and improvement of park facilities. BACKGROUND AND DISCUSSION: The proposed renovations at Camino Real Park (13602 Parkcenter Lane) originally only included the upgrade of the playground area which is over 16 years old and in need of replacement to meet current playground safety standards and to ensure availability of replacement parts. However, in April 2024, significant termite damage was discovered in the current wooden trellis picnic shelter that is original to the park (1992). The Public Works Department was able to make the necessary repairs to keep it open to the public, but these repairs were temporary with the intention of replacing the shelter in the next 2-3 years. The Community Services Commission has identified this combined project as next in line on their seven-year CIP priority list. The new playground will feature a large, multi -level playground structure with integrated shade pieces, three slides, and an inclusive spinner and double bay swings. In addition, two notable features include the "MOVMNT"® inclusive electronic game system, an interactive experience designed to promote exercise and social skills, and the "360 Loop® Slide" that combines a transfer station, climber and slide in a loop for children of all abilities. The 35' rectangular Gable ICON shelter will feature a six -column design with an unfinished tongue and groove wood roof deck, and pre-cut multi rib metal roof panels. Similar ICON shelters have been installed at Pine Tree Park in 2023 and Columbus Tustin Park in 2020. Utilizing the cooperative government contracts for both the playground (Sourcewell) and picnic shelter (Goodbuy) offers an expedited process to procure products and services that have been subjected to a competitive public bid/proposal process. Use of the Sourcewell and Goodbuy contracts not only saves the City substantial administrative time in the bidding and contracting phase, but the competitiveness of large-scale government solicitations typically provides the best available pricing. The discounts of approximately 20% on equipment and 10% on installation associated with both contracts result in a total savings Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D City Council Agenda Report Camino Real Park Playground and Picnic Shelter Renovation November 4, 2025 Page 3 of over $100,000. Tustin City Code Section 1625c authorizes the use of regional, state or federal purchasing programs. Signed by:: Lu4 E44 Chad W. Clanton Director, Parks and Recreation Services Attachments: 1. Resolution No. 25-62 2. Resolution No. 25-63 Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D RESOLUTION NO. 25-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING USE OF THE SOURCEWELL PURCHASING PROGRAM TO PURCHASE AND INSTALL A NEW PLAYGROUND AT CAMINO REAL PARK FOR THE CAMINO REAL PLAYGROUND AND PICNIC SHELTER RENOVATION, CIP NO. 20096 WHEREAS, it is the intention of the City Council of the City of Tustin to purchase and install a new playground at Camino Real Park, CIP No. 20096; and WHEREAS, Section 1625(c) of the Tustin City Code authorizes the purchase of supplies, materials or equipment through the State Department of General Services or through the County of Orange Cooperative Purchasing Program, or other government purchasing program, when such supplies, materials or equipment can be more efficiently or more cheaply obtained through such purchasing programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin, California, as follows: Section 1. That in accordance with Section 1625(c) of the Tustin City Code, the City Council of the City of Tustin, California, does hereby authorize use of the Sourcewell Purchasing Program, to utilize contract number 010521-BUR (Innovative Playgrounds Co., Inc) for the purchase and installation of new playground equipment at Camino Real Park for the Camino Real Playground and Picnic Shelter Renovation, CIP NO. 20096, in the amount of $486,979.04. Section 2. The City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith and for and on behalf of the City of Tustin. APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Tustin at a regular meeting held on the 4T" day of November, 2025. AUSTIN LUMBARD, Mayor ATTEST ERICA N. YASUDA, City Clerk Resolution 25-62 Page 1 of 2 Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D APPROVED AS TO FORM: F cuSigned by: IZ11" DA IrFlKtM, IG, City Attorney /msd/ STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 25-62 I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 25-62 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 4th day of November, 2025 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: COUNCILMEMBER RECUSED: ERICA N. YASUDA, City Clerk Resolution 25-62 Page 2 of 2 Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D Camino Real Park Rendering Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D RESOLUTION NO. 25-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING USE OF THE GOODBUY PURCHASING PROGRAM TO PURCHASE AND INSTALL A PICNIC SHELTER AT CAMINO REAL PARK FOR THE CAMINO REAL PLAYGROUND AND PICNIC SHELTER RENOVATION, CIP NO. 20096 WHEREAS, it is the intention of the City Council of the City of Tustin to purchase and install a new picnic shelter at Camino Real Park, CIP No. 20096; and WHEREAS, Section 1625(c) of the Tustin City Code authorizes the purchase of supplies, materials or equipment through the State Department of General Services or through the County of Orange Cooperative Purchasing Program, or other government purchasing program, when such supplies, materials or equipment can be more efficiently or more cheaply obtained through such purchasing programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin, California, as follows: Section 1. That in accordance with Section 1625(c) of the Tustin City Code, the City Council of the City of Tustin, California, does hereby authorize use of the Goodbuy Purchasing Program, to utilize contract number 25-26-91300 (ICON Shelter Systems, Inc.) for the purchase and installation of a new picnic shelter at Camino Real Park for the Camino Real Playground and Picnic Shelter Renovation, CIP NO. 20096, in the amount of $421, 864.76. Section 2. The City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith and for and on behalf of the City of Tustin. APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Tustin at a regular meeting held on the 4T" day of November, 2025. AUSTIN LUMBARD, Mayor ATTEST ERICA N. YASUDA, City Clerk Resolution 25-63 Page 1 of 2 Docusign Envelope ID: 57D6COCO-360E-445D-BE3A-A5077108520D APPROVED AS TO FORM: FDocuSigned by: ,: y - DAV z'F3KSN D I G City Attorney /msd/ STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 25-63 I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 25-63 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 4th day of November, 2025 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: COUNCILMEMBER RECUSED: ERICA N. YASUDA, City Clerk Resolution 25-63 Page 2 of 2 \ � w �� !|RIiI �