HomeMy WebLinkAbout08 APPROVE ADMINISTERING AGENCY-STATE MASTER AGREEMENT FOR FEDERALLY FUNDED TRANSPORTATION PROJECTS
Agenda Item_______
Reviewed:
AGENDA REPORT
City Manager_______
Finance Director_______
MEETING DATE: JANUARY20, 2026
TO:ALDO E. SCHINDLER, CITY MANAGER
FROM:MICHAELGRISSO, DIRECTOR OF PUBLIC WORKS
SUBJECT:APPROVEADMINISTERING AGENCY-STATE MASTER
AGREEMENT FOR FEDERALLY FUNDED TRANSPORTATION
PROJECTS
SUMMARY:
Adoption of Resolution No. 26-03will approve Master Agreement No. 12-5271F15 between
the City of Tustin and the State of California as a requirement for obtaining federal funding
for eligibleCity transportation projects. In conjunction with the Master Agreement, adoption
of Resolution No. 26-04will authorize the Director of Public Works or City Engineer to
executevarious documents required by the California Department of Transportation to
process and obtain federal and/or state fundsfor eligible projects.
RECOMMENDATION:
It is recommended that the City Council:
1.Adopt Resolution No. 26-03approving Administering Agency-State Master
Agreement No. 12-5271F15 for Federal-Aid Projects; and
2.Adopt Resolution No. 26-04authorizing the Director of Public Works or City
Engineer to sign various documents required bythe California Department of
Transportation for federal and/or state-fundedtransportation improvement projects.
FISCAL IMPACT:
There is nodirectfiscal impact associated with the recommended actions. Adoption of
Resolution No. 26-03 and Resolution No. 26-04 arerequired administrative actions thatwill
enable the City to receive reimbursement and future allocations of federal transportation
funds for eligible projects.
CORRELATION TO THE STRATEGIC PLAN:
Approval of the Master Agreementcontributes to the fulfillment of the City’s Strategic Plan
Goal B: Public Safety and Protection of Assets. Specifically, transportation projects utilizing
City Council AgendaReport
Administering Agency-State MasterAgreement for Federal-Aid Projects
January20, 2026
Page2
federal fundssupportStrategy#5 which among other items, is to ensure
continuousmaintenance and improvement of transportation facilities.
BACKGROUND AND DISCUSSION:
The California Department of Transportation (Caltrans) requires agencies to enter into a
Master Agreement to receive federal funding foreligibleCity transportation projects.The
agreement outlines the rules and regulations governingfederalgrants.The previous Master
Agreementbetween the City and Caltranswas approved on November 3, 2006. Due to
changes in regulations and policies,Caltransisrequiring the City update andexecute a
new master agreement.
Caltrans also requires agencies to designate and authorize an individual via resolutionto
execute project documents on behalf of the agency before receiving federal or state funds.
Adoption of Resolution No. 26-04authorizesthe Director of Public Works or City Engineer
toexecute program documentsandprevent delays in processing time-sensitive federal
documents.Projectdocuments include a Program Supplement Agreement for theMain
Street Improvements Project andwillincludefuturedocuments and agreements forprojects
recently awardedfederal grants, such as the Tustin Ranch Road Pedestrian Bridge Project,
the Jamboree Road Improvements from Interstate 5 to Portola ParkwayProject, and the
Red Hill Avenue Improvements from Sycamore Avenue to Bryan Avenue Project, among
others.
It is recommended that the City Council adopt Resolution No. 26-03approving
Administering Agency-StateMasterAgreementNo. 12-5271F15for Federal-Aid Projects
and Resolution No. 26-04authorizing the Director of Public Works or City Engineer to sign,
on behalf of the City of Tustin, various documents required by Caltransto process and
obtain federalor state funds for eligible City projects.
_________________________
Michael Grisso
Director of Public Works
Attachments:
1.Administering Agency-State Master Agreement No. 12-5271F15
2.Resolution No. 26-03
3.Resolution No. 26-04
ATTACHMENT 1
Administering Agency-State
Master Agreement No. 12-5271F15
ATTACHMENT 2
Resolution No. 26-03
RESOLUTION NO. 26-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, APPROVING ADMINISTERING
AGENCY-STATE MASTER AGREEMENT NO. 12-5271F15
FOR FEDERAL-AID PROJECTS
WHEREAS,the Legislature of the State of California has enacted legislation by
which certain federal-aid funds may be made available for use on local transportation
related projects of public entities qualified to act as recipients of these federal-aid funds
in accordance with the intent of federal law; and
WHEREAS, the City of Tustin is eligible to receive federal funding for certain
transportation projects through the California Department of Transportation; and
WHEREAS, it is the intention of the City of Tustin to use federal funds for the
construction of certain City transportation projects; and
WHEREAS, before federal funds will be made available for a specific program
project, the City, as an administering agency, and the State of California are required
to enter into an agreement to establish terms and conditions applicable to the
administering agency when receiving federal funds for a designated project facility and
to the subsequent operation and maintenance of that completed facility.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin hereby approves Administering Agency-State Master Agreement No. 12-
5271F15.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
th
Tustin held on the 20 day of January 2026.
_____________________________
AUSTIN LUMBARD,
Mayor
ATTEST:
________________________
ERICA N. YASUDA,
City Clerk
______________________
Resolution 26-03
Page 1of 2
APPROVED AS TO FORM:
DAVID E. KENDIG,
City Attorney
/msd/
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, ERICA N. YASUDA, City Clerk and ex-officio Clerk of the City Council of the City of
Tustin, California, do hereby certify that the whole number of the members of the City
Council is five; that the above and foregoing Resolution No. 26-03 was duly and regularly
th
passed and adopted at a regular meeting of the City Council held on the 20 dayof
January, 2026 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
____________________________
ERICA N. YASUDA,
City Clerk
______________________
Resolution 26-03
Page 2 of 2
Attachment No. 3
Resolution No. 26-04
RESOLUTION NO. 26-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE DIRECTOR OF
PUBLIC WORKS AND CITY ENGINEER TO SIGN VARIOUS
DOCUMENTS REQUIRED BY THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR FEDERAL
AND/OR STATE FUNDED TRANSPORTATION
IMPROVEMENT PROJECTS
WHEREAS,it is the intentionof the City of Tustin to use federal and/or state
funds for certain City transportation improvement projects; and
WHEREAS, the City is eligible to receive federal and/or state funding for certain
transportation projects, through the California Department of Transportation; and
WHEREAS, Master Agreements, Program Supplemental Agreements, Fund
Exchange Agreements and/or Fund Transfer Agreements need to be executed with the
California Department of Transportation before such funds could be claimed; and
WHEREAS, the City wishes to delegate authorization to execute these
agreements and any amendments thereto.
NOW, THEREFORE, BE IT RESOLVED that the Director of Public Works and
the City Engineer are each hereby authorized to execute on behalf of the City of Tustin
all Master Agreements, Program Supplemental Agreements, Fund Exchange
Agreements, Fund Transfer Agreements and/or any amendments thereto with the
California Department of Transportation.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
th
Tustin held on the 20 day of January 2026.
_____________________________
AUSTIN LUMBARD,
Mayor
ATTEST:
________________________
ERICA N. YASUDA,
City Clerk
______________________
Resolution 26-
Page 1 of 2
DAVID E. KENDIG,
City Attorney
/msd/
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, ERICA N. YASUDA, City Clerk and ex-officio Clerk of the City Council of the City of
Tustin, California, do hereby certify that the whole number of the members of the
City Council is five; that the above and foregoing Resolution No. 26- was duly and
regularly passed and adopted at a regular meeting of the City Council held on the
th
20 day of January, 2026 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
____________________________
ERICA N. YASUDA,
City Clerk
_____________________
Resolution 26
Page 2 of 2