HomeMy WebLinkAbout06 POLICE DEPARTMENT VEHICLE PURCHASEDocusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
MEETING DATE
TO:
FROM:
SUBJECT:
SUMMARY:
Agenda Item --
AGENDA REPORT Reviewed:
City Manager a`Ei5
Finance Director
MARCH 17, 2026
ALDO E. SCHINDLER, CITY MANAGER
SEAN THULLIEZ, CHIEF OF POLICE
POLICE DEPARTMENT VEHICLE PURCHASE
Staff is recommending the purchase of six (6) 2026 Dodge Durango pursuit -rated vehicles.
Four (4) of the vehicles will replace the aging patrol and Gang Unit vehicles, while two (2)
vehicles will be added to the fleet in accordance with the previously approved Fiscal Year
2025-26 budget.
RECOMMENDATION:
It is recommended the City Council authorize:
1. Approve Resolution 26-15 to authorize the use of Sourcewell Master Agreement
Number 081325 with 72 Hours LLC, dba National Auto Fleet Group to purchase
certain police vehicles, in the not -to -exceed amount of $372,589.16.
2. Authorize the City Manager or designee to execute a contract agreement, in a form
approved by the City Attorney, for the purchase of six (6) 2026 Dodge Durango
pursuit -rated vehicles from National Auto Fleet Group, City of Alhambra, in the
amount of $372,589.16.
3. Declare, in accordance with Tustin City Code Section 1630a(2), Unit #3437 (VIN
2C3CDXKT8KH726984) and Unit #3415 (VIN 1 GNSKDEC6LR180475), as surplus
property not required for public use, and authorize their sale at the next public
auction, with net proceeds credited to the applicable City revenue fund.
FISCAL IMPACT:
Sufficient funds are available in the Fiscal Year 2025-26 Equipment Fund.
The anticipated surplus value of the the following vehicles are approximately:
2020 Dodge Charger (Unit #3437, 2C3CDXKT8KH726984) is $2,500.00
2019 Chevrolet Tahoe (Unit #3415, 1 GNSKDEC6LR180475) is $3,500.00
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191E
City Council Agenda Report
Police Department Vehicle Purchase
March 17, 2026
Page 2
CORRELATION TO THE STRATEGIC PLAN:
The proposal supports the implementation of Goal B: Public Safety and Protection of
Assets: Ensure Tustin is an attractive, safe, and well -maintained community in which its
residents feel pride.
BACKGROUND AND DISCUSSION:
Four (4) marked Tustin Police Department pursuit -rated vehicles have reached the end of
their service life due to excessive mileage and/or age. Replacing these vehicles is
necessary to maintain a safe, reliable, and operational fleet to effectively serve the
community.
In addition, two (2) new patrol vehicles were previously approved in the adopted budget
and will be added to the Department's fleet to support operational needs.
Sourcewell State Vendor Total Cost Per Vehicle Purchase
National Auto Fleet Group Five (5) Patrol Dodge Durango @ $62,383.59 each
One (1) Gang Unit Dodge Durango @ $60,671.21 each
Sw yy'�
SEAN THULLIEZ
Chief of Police
Attachment:
1. Resolution 26-15
2. Sourcewell Contract #081325
Total Purchase Price: $372,589.16
THAO NGUYEN
Communications Division Manager
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RESOLUTION NO. 26-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING USE OF THE STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES PURCHASING PROGRAM TO
PURCHASE CERTAIN POLICE VEHICLES FOR AND ON BEHALF OF
THE CITY
WHEREAS, the City has a need to purchase various police vehicles in order
to conduct the operations of the City; and
WHEREAS, Section 1625(c) of the Tustin City Code authorizes the
purchase of supplies, materials or equipment through the State Department of
General Services or through the County of Orange Cooperative Purchasing
Program, or other government purchasing program, when such supplies, materials
or equipment can be more efficiently or more cheaply obtained through such
purchasing programs.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Tustin, as follows:
Section 1. That in accordance with Section 1625(c) of the Tustin City
Code, the City Council of the City of Tustin, California, does hereby authorize use
of Sourcewell Master Agreement Number 081325 with 72 Hours LLC, dba National
Auto Fleet Group to purchase certain police vehicles, in the not -to -exceed amount
of $372,589.16.
Section 2. The City Manager or designee, is hereby directed to sign and
deliver all necessary requests and other documents in connection therewith and
for and on behalf of the City of Tustin.
APPROVED AND ADOPTED at a regular meeting of the City Council of the
City of Tustin on the 17th day of March, 2026.
AUSTIN LUMBARD
Mayor
ATTEST:
ERICA N. YASUDA
City Clerk
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APPROVED AS TO FORM:
`v-K-
DAVID E. KENDIG,
City Attorney
/MSD/
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 26-15 was duly and regularly passed
and adopted at a regular meeting of the City Council held on the 17t" day of March, 2026
by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
ERICA N. YASUDA
City Clerk
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Sourcewell
MASTER AGREEMENT #081325
CATEGORY: Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
SUPPLIER: 72 Hour LLC, dba National Auto Fleet Group
This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC, dba National
Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a local government and service cooperative created under the laws of the State of
Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible
participating government entities.
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to
Participating Entities through Sourcewell's Cooperative Purchasing Program.
Article 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell
and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent
Articles to this Master Agreement control the rights and obligations directly between Sourcewell and
Supplier (Article 2), and between Supplier and Participating Entity (Article 3), respectively. These Article 1
General Terms control over any conflicting terms. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement following a competitive procurement process intended to
meet compliance standards in accordance with Minnesota law and the requirements contained
herein.
2) Intent. The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and
Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are
available to eligible public agencies (Participating Entities). A Participating Entity's authority to access
Sourcewell's Cooperative Purchasing Program is determined through the laws of its respective
jurisdiction.
4) Supplier Access. The Included Solutions offered under this Agreement maybe made available to any
Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sole convenience. Supplier will educate its sales and service forces about
Sourcewell eligibility requirements and required documentation. Supplier will be responsible for
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ensuring sales are with Participating Entities.
5) Term. This Agreement is effective upon the date of the final signature below. The term of this
Agreement is four (4) years from the effective date. The Agreement expires at 11:59 P.M. Central
Time on November 13, 2029, unless it is cancelled or extended as defined in this Agreement.
a. Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions
beyond the original four-year term. The total possible length of this Agreement will be seven (7)
years from the effective date.
b. Exceptional Circumstances. Sourcewell retains the right to consider additional extensions as
required under exceptional circumstances.
6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this
Agreement will continue through the performance period of any transaction entered between
Supplier and any Participating Entity before the termination date.
7) Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP # 081325
to Participating Entities. In Scope solutions include:
a. Category 1: ALL engines, fuel, and propulsion type Automobiles, SUVs, Vans, and Light Trucks:
i. Vehicles of the following types and classifications:
(1) Automobiles: mini, subcompact, compact, coupe, sedan, and full size;
(2) Sport Utility Vehicles: cross -over, light duty, and heavy duty;
(3) Vans: passenger and cargo; and
(4) Light Trucks: light duty, half -ton, three-quarter ton, and one ton.
ii. Vehicles of the types and classifications in subsections 7 a. i. (1)-(4). above with upfitting
designed for:
(1) Public safety applications;
(2) ADA and paratransit applications;
(3) Service bodies and utility bed for light trucks; and
(4) Equipment, lighting, technology, accessories, safety products, and upfitting services
directly related to turnkey solutions for subsections 7 a. ii. (1)-(3).
iii. A wide range of vehicles by seating or cargo configurations, drive train options, trim levels,
and optional equipment offerings.
iv. Proposers may include related equipment, accessories, supplies, parts, and services to the
extent that the solutions are directly related to turnkey solutions for subsections 7 a. i. and 7
a. ii. above.
Proposers may include related equipment, accessories, and services to the extent that these
solutions are ancillary or complementary to the equipment, products, or services being proposed.
8) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included
Solutions) are included within the Agreement and may be offered to Participating Entities.
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9) Indefinite Quantity. This Master Agreement defines an indefinite quantity of sales to eligible
Participating Entities.
10) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included
Solutions within Supplier's Proposal is incorporated into this Master Agreement.
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file
with Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may
request adjustments to pricing directly from Supplier during the negotiation and execution of any
transaction.
12) Open Market. Supplier's open market pricing process is included within its Proposal.
13) Supplier Representations:
i) Compliance. Supplier represents and warrants it will provide all Included Solutions
under this Agreement in full compliance with applicable federal, state, and local laws and
regulations.
ii) Licenses. As applicable, Supplier will maintain a valid status on all required federal, state,
and local licenses, bonds, and permits required for the operation of Supplier's business with
Participating Entities. Participating Entities may request all relevant documentation directly from
Supplier.
iii) Supplier Warrants. Supplier warrants that all Included Solutions furnished under this
Agreement are free from liens and encumbrances, and are free from defects in design, materials,
and workmanship. In addition, Supplier warrants the Solutions are suitable for and will perform
in accordance with the ordinary use for which they are intended.
14) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
within its Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the term of this Agreement.
15) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from programs operated by the State of Minnesota, the United States federal government, or any
Participating Entity. Supplier certifies and warrants that neither it nor its principals have been
convicted of a criminal offense related to the subject matter of this Agreement. Supplier further
warrants that it will provide immediate written notice to Sourcewell if this certification changes at
any time during the term of this Agreement.
16) Provisions for non -United States federal entity procurements under United States federal awards
or other awards (Appendix II to 2 C.F.R § 200). Participating Entities that use United States federal
grant or other federal funding to purchase solutions from this Agreement may be subject to
additional requirements including the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200.
Participating Entities may have additional requirements based on specific funding source terms or
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conditions. Within this Section, all references to "federal" should be interpreted to mean the United
States federal government. The following list applies when a Participating Entity accesses Supplier's
Included Solutions with United States federal funds.
i) EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. §
60, all agreements that meet the definition of "federally assisted construction contract" in 41
C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FIR 12319, 12935,
3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
ii) DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with the
Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report all
suspected or reported violations to the federal awarding agency. Supplier must comply with all
applicable Davis -Bacon Act provisions.
iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).
Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that
involve the employment of mechanics or laborers must include a provision for compliance with
40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of not
less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in
the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to
the purchases of supplies, materials, or articles ordinarily available on the open market, or
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contracts for transportation or transmission of intelligence. This provision is hereby incorporated
by reference into this Agreement. Supplier certifies that during the term of an award for all
Agreements by Sourcewell resulting from this procurement process, Supplier must comply with
applicable requirements as referenced above.
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal
award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient
or subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all Agreements by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
v) CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION
CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of
$150,000 require the non-federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA). Supplier certifies that during the term of this Agreement it will comply with applicable
requirements as referenced above.
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract
award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines
at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and
12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension" SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
vii) BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must
file any required certifications. Suppliers must not have used federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any federal contract, grant, or any other
award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds
that takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352).
viii) RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply
with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further
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certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable,
Supplier must comply with the mandatory standards and policies relating to energy efficiency
which are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act.
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must
comply with all applicable provisions of the Buy American Act. Purchases made in accordance
with the Buy American Act must follow the applicable procurement rules calling for free and
open competition.
xi) ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this
Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
xii) PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that
contain the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
xiii) FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests,
or reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party
to this Agreement or any purchase by a Participating Entity and is not subject to any obligations
or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase by a
Participating Entity.
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xvi) FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
xvii) CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect related
to the anticipated work under this Agreement raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with
U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of
resources and support to individuals and organizations associated with terrorism.
xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of
this Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216.
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier
certifies that during the term of this Agreement, Supplier will comply with applicable
requirements of 2 C.F.R. § 200.322.
Article 2:
Sourcewell and Supplier Obligations
The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master
Agreement with Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate
Supplier's authorized dealers, distributors, or resellers which may complete transactions of Included
Solutions offered under this Agreement. Sourcewell may request updated information in its
discretion, and Supplier agrees to provide requested information within a reasonable time.
2) Product and Price Changes Requirements. Supplier may request Included Solutions changes,
additions, or deletions at any time. All requests must be made in writing by submitting a Sourcewell
Price and Product Change Request Form to Sourcewell. At a minimum, the request must:
• Identify the applicable Sourcewell Agreement number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the
requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing,
or product addition or deletion. The new pricing restatement must include all Included
Solutions offered, even for those items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Change Request Form will become an amendment to
this Agreement and will be incorporated by reference.
3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized
Representative will be responsible for:
• Maintenance and management of this Agreement;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Participation in reviews with Sourcewell.
Sourcewell's Authorized Representative is its Chief Procurement Officer.
4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per
agreement year. The review will cover transactions to Participating Entities, pricing and terms,
administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and
any other necessary information.
5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to
report all completed transactions with Participating Entities utilizing this Agreement. Failure to
provide complete and accurate reports as defined herein will be a material breach of the Agreement
and Sourcewell reserves the right to pursue all remedies available at law including cancellation of
this Agreement.
6) Reporting Requirements. Supplier must provide Sourcewell an activity report of all transactions
completed utilizing this Agreement. Reports are due at least once each calendar quarter (Reporting
Period). Reports must be received no later than 45 calendar days after the end of each calendar
quarter. Supplier may report on a more frequent basis in its discretion. Reports must be provided
regardless of the amount of completed transactions during that quarter (i.e., if there are no sales,
Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
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7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier
will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities
utilizing this Agreement. Supplier will include its Administrative Fee within its proposed pricing.
Supplier may not directly charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master
Agreement within the preceding Reporting Period. For certain categories, a flat fee may be
proposed. The Administrative Fee will be stated in Supplier's Proposal.
9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close
of the preceding calendar quarter in conjunction with Supplier's Reporting Period obligations
defined herein. Payments should note the Supplier's name and Sourcewell-assigned Agreement
number in the memo; and must be either mailed to Sourcewell above "Attn: Accounts Receivable" or
remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department
instructions.
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or
underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent
payments, underpayments, or other deviations from the requirements of this Agreement may be
deemed a material breach and may result in cancellation of this Agreement and disbarment from
future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end
of this Agreement. Supplier agrees to fully cooperate with Sourcewell in auditing transactions under
this Agreement to ensure compliance with pricing terms, correct calculation and remittance of
Administrative Fees, and verification of transactions as may be requested by a Participating Entity or
Sourcewell.
12) Assignment, Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of Sourcewell. Such
consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
portions of this Agreement within its sole discretion to address corporate restructurings, mergers,
acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited
assignment is invalid. Upon request Sourcewell may make administrative changes to agreement
documentation such as name changes, address changes, and other non -material updates as
determined within its sole discretion.
13) Amendments. Any material change to this Agreement must be executed in writing through an
amendment and will not be effective until it has been duly executed by the parties.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver
of such right in the event of the continuation or repetition of the circumstances giving rise to such
right.
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15) Complete Agreement. This Agreement represents the complete agreement between the parties for
the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements
relating specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier. This Agreement does not create a partnership, joint
venture, or any other relationship such as employee, independent contractor, master -servant, or
principal -agent.
17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents
and employees, harmless from any claims or causes of action, including attorneys' fees incurred by
Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier
or its agents or employees; this indemnification includes injury or death to person(s) or property
alleged to have been caused by some defect in design, condition, or performance of Included
Solutions under this Agreement. Sourcewell's responsibility will be governed by the State of
Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and
maintained in performance of this Agreement, Supplier may be subject to the requirements of this
chapter.
19) Grant of License.
a) During the term of this Agreement:
i) Supplier Promotion. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive
right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising,
promotional materials, and informational sites for the purpose of marketing Sourcewell's
Agreement with Supplier.
ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty -free, worldwide, non-
exclusive right and license to use Supplier's trademarks in advertising, promotional
materials, and informational sites for the purpose of marketing Supplier's Agreement with
Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each
party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers,
marketing representatives, partners, or agents (collectively "Permitted Sublicensees") in
advertising, promotional, or informational materials for the purpose of marketing the Parties'
relationship. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this section by any of their respective
sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party's trademarks from the form provided and must
comply with removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's
trademarks only in good faith and in a dignified manner consistent with such party's use of
the trademarks. Each party may make written notice to the other regarding misuse under
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this section. The offending party will have 30 days of the date of the written notice to cure
the issue or the license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and
the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of
suppliers which may be used until the next printing). Supplier must return all marketing and
promotional materials, including signage, provided by Sourcewell, or dispose of it according to
Sourcewell's written directions.
20) Venue and Governing law between Sourcewell and Supplier Only. The substantive and procedural
laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue
for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in
court of competent jurisdiction within the State of Minnesota. This section does not apply to any
dispute between Supplier and Participating Entity. This Agreement reserves the right for Supplier and
Participating Entity to negotiate this term to within any transaction documents.
21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be
illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Agreement is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during
the performance of this Agreement with insurance company(ies) licensed or authorized to do
business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and
limits of insurance not less than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations,
with coverage on an occurrence basis, and must be subject to terms no less broad than the
Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer
edition), or equivalent. At a minimum, coverage must include liability arising from premises,
operations, bodily injury and property damage, independent contractors, products -completed
operations including construction defect, contractual liability, blanket contractual liability, and
personal injury and advertising injury. All required limits, terms and conditions of coverage must
be maintained during the term of this Agreement.
• $1,500,000 each occurrence Bodily Injury and Property Damage
• $1,500,000 Personal and Advertising Injury
• $2,000,000 aggregate for products liability -completed operations
• $2,000,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to
Sourcewell a certificate of insurance, as evidence of the insurance required under this
Agreement. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an
alternative manner as directed by Sourcewell. The certificates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the
required insurance and documentation may constitute a material breach.
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c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier
agrees to list Sourcewell, including its officers, agents, and employees, as an additional insured
under the Supplier's commercial general liability insurance policy with respect to liability arising
out of activities, "operations;' or "work" performed by or on behalf of Supplier, and products
and completed operations of Supplier. The policy provision(s) or endorsements) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds.
d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its
insurers to waive subrogation rights against Sourcewell and other additional insureds for losses
paid under the insurance policies required by this Agreement or other insurance applicable to
the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured
retentions applicable to the required or any other insurance maintained by the Supplier or its
subcontractors. Where permitted by law, Supplier must require similar written express waivers
of subrogation and insurance clauses from each of its subcontractors.
e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can
be met by either providing a primary policy or in combination with umbrella/excess liability
policy(ies), or self -insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60
calendar days' written notice to the other Party. Termination pursuant to this section will not relieve
the Supplier's obligations under this Agreement for any transactions entered with Participating
Entities through the date of termination, including reporting and payment of applicable
Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of
material breach to Supplier. Notice must describe the breach in reasonable detail and state the
intent to terminate the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days
in which it must cure the breach. Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the
date of termination, including reporting and payment of applicable Administrative Fees.
Article 3:
Supplier Obligations to Participating Entities
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering
transactions utilizing the General Terms established in this Master Agreement. Article 1 General Terms
control over any conflict with this Article 3. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information
regarding the total cost of acquisition when quoting to a Participating Entity. Suppliers and
Participating Entities are encouraged to include all cost specifically associated with or included within
the Suppliers proposal and Included Solutions within transaction documents.
2) Shipping, Delivery, Acceptance, Rejection, and Warranty. Supplier's proposal may include proposed
terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms
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of tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the
specific transaction relating to non -appropriation, shipping, delivery, inspection,
acceptance/rejection of tendered Solutions, and warranty coverage for Included Solutions. Such
terms may include, but are not limited to, costs, risk of loss, proper packaging, inspection rights and
timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice
requirements, replacement, return or exchange procedures, and associated costs.
3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and
for providing Supplier with any valid tax -exemption certification(s) or related documentation.
4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are
included within its Proposal. Participating Entities will be solely responsible for payment to Supplier
and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
5) Transaction Documents. Participating Entity may require the use of its own forms to complete
transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's
standard form agreements may be offered as part of its Proposal. Supplier and Participating Entity
may complete and document transactions utilizing any type of transaction documents as mutually
agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating
Entity must include specific reference to this Master Agreement by number and to Participating
Entity's unique Sourcewell account number.
6) Additional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and
include additional terms and conditions within transaction documentation as mutually agreed. Such
terms may supplant or supersede this Master Agreement when necessary and as solely determined
by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating
Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited to transaction cancellation, dispute
resolution, governing law and venue, non -appropriation, insurance, defense and indemnity, force
majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master
Agreement as mutually agreed. Such agreements may provide for a performance period extending
beyond the full term of this Master Agreement as determined in the discretion of Participating
Entity.
8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or
similar document extending and supplementing the terms of this Master Agreement to facilitate
adoption as may be required by a Participating Entity.
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Sourcewell 72 Hour LLC, dba National Auto Fleet Group
Signed by- 'I, Signed by:
,Sc6ayf,
By:
COFD2A139D06489... By: FACBB5730C1E467...
Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: 11/12/2025 1 12:32 PM CST Date: 11/12/2025 1 11:01 AM CST
v052824 14
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
RFP 081325 - Automobiles, SUVs, Vans, and Light Trucks with
Related Equipment and Accessories
Vendor Details
Company Name:
72 HOUR LLC
Does your company conduct
business under any other name? If
National Auto Fleet Group
yes, please state:
490 Auto Center Drive
Address:
Watsonville, CA 95076
Contact:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Phone:
951-440-0585
Fax:
831-840-8497
HST#:
263297677
Submission Details
Created On:
Friday August 01, 2025 12:01:47
Submitted On:
Sunday August 10, 2025 16:56:26
Submitted By:
Jesse Cooper
Email:
Jcooper@nationalautofleetgroup.com
Transaction #:
31d3edf8-96d1-4de1-b38c-173d68dcae06
Submitter's IP Address:
147.243.244.170
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
Specifications
Table 1: Proposer Identity & Authorized Representatives (Not Scored)
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master
agreement(s) (Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any
corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal. All information required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
Line
Item
Question
Response*
1
Provide the legal name of the Proposer
72 Hour LLC
authorized to submit this Proposal.
DBA: National Auto Fleet Group
By: Jesse Cooper
2
In the event of award, is this entity the
Yes
Responsible Supplier that will execute the
master agreement with Sourcewell? Y or N.
3
Identify all subsidiaries, D.B.A., authorized
72 Hour LLC has numerous subsidiaries and DBA's including but not limited to:
affiliates, and any other entity that will be
National Auto Fleet Group
responsible for offering and performing delivery
Chevrolet of Watsonville
of Solutions within this Proposal (i.e.
Watsonville Ford (WCAF LLC)
Responsible Supplier(s) that will execute a
Watsonville CDJR (WCDJR, LLC)
master agreement with Sourcewell).
Watsonville Fleet Group
Clewiston Motor Company, inc
Alan Jay Automotive Inc
Alan Jay Ford
Alan Jay CDJR
Alan Jay Chrysler Jeep Inc
Alan Jay Buick
Alan Jay outlet
Alan Jay Lincoln
Alan Jay Ford
Alan Jay Nissan
Alan Jay Toyota
4
Provide your CAGE code or Unique Entity
Duns#: 023680653
Identifier (SAM):
Unique Entity ID: Y1FHD2Z1ZDY5
CAGE/NCAGE: 7ZXM2
5
Provide your NAICS code applicable to
441110 (New Car Dealers)
Solutions proposed.
532112 (Passenger Car Leasing)
6
Proposer Physical Address:
490 Auto Center Drive
Watsonville, CA 95076
7
Proposer website address (or addresses):
www.NationalAutoFleetGroup.com
8
Proposer's Authorized Representative (name,
Jesse Cooper
title, address, email address & phone) (The
representative must have authority to sign
Fleet Manager
the "Proposer's Assurance of Compliance" on
1-855-289-6572
behalf of the Proposer):
490 Auto Center Drive
Watsonville, CA 95076
Jcooper@nationalautofleetgroup.com
9
Proposer's primary contact for this proposal
Jesse Cooper
(name, title, address, email address & phone):
Fleet Manager
490 Auto Center Drive
Watsonville, CA 95076
Jcooper@nationalautofleetgroup.com
855-289-6572
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
10 Proposer's other contacts for this proposal, if Melvin Cooper
any (name, title, address, email address & President
phone): 490 Auto Center Drive
Watsonville, CA 95076
831-722-4122
Table 2A: Financial Viability and Marketplace Success (50 Points, applies to Table 2A and 213)
Line
Item
Question
Response*
11
Provide a brief history of your company,
National Auto Fleet Group was founded in 2010 as a new division of 72 Hour LLC,
including your company's core values,
born from a single dealership in Southern California with a bold vision for
business philosophy, and industry longevity
streamlined fleet solutions. Since then, we've expanded our reach to include a
related to the requested Solutions.
growing network of dealerships both within and beyond California, allowing us to
serve public agencies and government entities with greater efficiency and scale.
From day one, our company has embraced a people -first mindset by hiring from
within, investing in long-term careers, and building a culture rooted in loyalty and
growth. Many of our original Fleet Managers are still with us today, a reflection of our
commitment to strong internal leadership and lasting relationships.
As the automotive landscape has evolved, so have we by adapting to emerging
technologies, sustainability trends, and industry innovations. And yet, our core values
remain unchanged: integrity, service, and a deep responsibility to the members we
serve. We live by our promise to deliver the RIGHT vehicle, at the RIGHT time, to
the RIGHT place, at the RIGHT price.
Proudly family -owned and operated, National Auto Fleet Group carries forward
generations of automotive experience with a forward -looking approach. With future
generations already preparing to carry the torch, we remain focused on delivering
unmatched value and service for decades to come.
12
What are your company's expectations in the
If awarded, this would mark our sixth Sourcewell contract, which is an achievement
event of an award?
we're incredibly proud of. We're fully prepared to execute with the same precision,
care, and commitment that has defined our previous partnerships with Sourcewell.
Our expectations are simple: to continue delivering exceptional customer service, to
raise the bar on satisfaction, and to deepen our value to your members. We plan to
leverage this award to launch new growth strategies and expand the reach of our
offerings to even more agencies across the country.
As part of that growth, we're excited to introduce our Partner Program, detailed in
the "Marketing Plan for NAFG 081325" attachment. This next -generation tool
empowers members to choose preferred upfitters, creating a seamless quoting and
service experience through National Auto Fleet Group. We believe there's immense
value in building these flexible, member -driven partnerships and we're committed to
providing turnkey solutions that are not just efficient, but genuinely satisfying from start
to finish.
13
Demonstrate your financial strength and
To demonstrate National Auto Fleet Group's financial strength and stability we've
stability with meaningful data. This could
uploaded current bank commitment letters under the Financial Strength section of the
include such items as financial statements,
online application. We maintain a direct line of credit of $85,000,000, actively utilized
SEC filings, credit and bond ratings, letters
to support our current and previous Sourcewell contracts. This line can be extended
of credit, and detailed reference letters.
as needed to meet the evolving demands of Sourcewell members.
Upload supporting documents (as applicable)
in the document upload section of your
To further reinforce our market position, we've included a summary of awarded
response. DO NOT PROVIDE ANY TAX
government contracts that, collectively, represent hundreds of millions of dollars in
INFORMATION OR PERSONALLY
vehicle and equipment deliveries under our existing Sourcewell agreement.
IDENTIFIABLE INFORMATION.
In addition, we've provided letters of commitment from several of our nationally
recognized upfitting partners, including The Knapheide Manufacturing Company, as
well as regional leaders such as Phenix Truck Body in Southern California. These
suppliers serve as trusted partners, offering localized support to help us fulfill orders
efficiently and with precision.
Lastly, we've attached supporting documentation to show the consistent growth we've
achieved since receiving our first Sourcewell contract in 2012. We hope these
materials clearly demonstrate our long-term commitment to financial integrity,
operational excellence, and building trusted relationships with both our partner upfitters
and the members we serve.
14
What is your US market share for the
Across the brands and OEMs we represent, our estimated U.S. market share for the
Solutions that you are proposing?
proposed Solutions falls between 60% and 75%. This strong presence reflects our
deep partnerships, longstanding industry relationships, and consistent ability to deliver
tailored fleet solutions nationwide.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
15
What is your Canadian market share for the
While it is difficult to precisely quantify Canadian market share for the brands and
Solutions that you are proposing?
OEMs we represent, we estimate it aligns closely with our U.S. share, which is
approximately 60% to 75%. This estimate reflects the consistent performance and
availability of our represented brands across both markets.
16
Disclose all current and completed bankruptcy
None
proceedings for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the pendency
of this RFP evaluation.
17
How is your organization best described: is it
National Auto Fleet Group is best described as option 'A' - a
a manufacturer, a distributor/dealer/reseller, or
distributor/dealer/reseller and authorized dealer partner for over 17 OEM
a service provider? Answer the question that
manufacturers. Our network includes major brands such as Ford Motor Company,
best applies to your organization, either a) or
Chevrolet, RAM, GMC, Buick, Chrysler, Dodge, Jeep, Toyota, Nissan, KIA, BMW,
b).
Honda, Cadillac, and Volkswagen.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity),
All orders are placed through franchised dealerships and titled directly to the
provide your written authorization to act as a
purchasing member, ensuring compliance with all regulatory and manufacturer
distributor/dealer/reseller for the manufacturer
requirements. Supporting documentation, franchise agreements and seller's permits
of the products proposed in this RFP. If
are authorization by the OEM's, including certifications, DMV authorizations, and
applicable, is your dealer network
factory licenses, can be found in the "Related Certification" section of this RFP
independent or company owned?
submission.
b) If your company is best described as a
manufacturer or service provider, describe
Please note: We do not offer used equipment under this contract.
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
18
If applicable, provide a detailed explanation
Required licenses include a Dealer's License, a Franchise issued by the
outlining the licenses and certifications that
Manufacture, a Department of Motor Vehicles License, as well as a Reseller's permit
are both required to be held, and actually
license. All which NAFG and Dealer Partner's hold. Please review our attachment
held, by your organization (including third
documents in section "Related Certification" for licenses that we either solely own or
parties and subcontractors that you use) in
are jointly owned by our partner dealers that pertain to this RFP. A list of all our
pursuit of the business contemplated by this
licenses are below, some of which may not pertain to class 1-3 but to class 4-8.
RFP.
Some of our Licenses are outlined here but not limited to: CA Certificate of Good
Standing 200824810190 State of Florida License Certificates: VF/1000974/4
VF/1000950/1 VF/1046516/1 VF/1024619/2 VF/1024619/1 VF/1018615/1
VF/1021891/1 VF/1000974/3 VF/1105916/1 VF/1020705/1 VF/1000969/1 CA State
Seller's Permit 101-135239 CA State Seller's Permit 245364864-00001 Department
of Motor Vehicle, Vehicle Dealer/ License Number 97772 Department of Motor
Vehicle, Vehicle Dealer License Number 97771 Department of Motor Vehicle, Vehicle
Dealer License Number 43609 Bureau of Automotive repair Registration #
ARD00296319 123120 CA State Seller's Permit 232781952-00001 City of
Watsonville Business License Number 1792 City of Watsonville Business License
Number 4358 Fictitious Business Names from Santa Cruz County for National Auto
Fleet Group FBN: 2017-0000138 California General Resale Certificate Dun &
Bradstreet Number: 023680653 Government of The District of Columbia Certificate
Government of the District of Columbia Tax Registration # 7815888160711 City of
Los Angeles Tax Registration Government of The District of Columbia CLEAN
HANDS CERTIFICATION San Diego Freightliner Seller's Permit Commonwealth of
Virginia State Corporation Commission Certificate State of Maryland Good Standing
Certificate Kansas Department of Revenue for Kansas City Peterbilt New Jersey
Department of Treasury Registration Certificate New Jersey Business Registration
Notice of Compliance of the Canton City Codified Ordinance Employee Information
Report for the State of New Jersey State of Maryland New Sales and Use tax
License CA State Seller's Permit 98-037902 00006 South Carolina Department of
Motor Vehicles License Number 36133 State of South Carolina Retail License
Commonwealth of Kentucky Vehicle Dealer License 1583 20 100 State of West
Virginia Dealer License Commonwealth of Kentucky Vehicle Dealer License 1581 20
036 State of Tennessee Vehicle Dealer License
19
Disclose all current and past debarments or
Not applicable. National Auto Fleet Group has not been suspended or debarred at
suspensions for Proposer and any included
any point within the past ten years.
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
or suspension status any time during the
pendency of this RFP evaluation.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
20
Describe any relevant industry awards or
Over the past five years, National Auto Fleet Group has been honored with several
recognition that your company has received in
industry recognitions that reflect our commitment to excellence in government sales.
the past five years.
Most notably, we received top placement from Ford Motor Company as the leading
dealership in Government Sales -a distinction we're especially proud of.
Additionally, our performance with Chevrolet has earned consistent recognition from
General Motors, with honors received in five out of the past six consecutive years.
These awards speak to the strength of our partnerships, the dedication of our team,
and our ongoing focus on delivering outstanding service to public sector clients
nationwide.
21
What percentage of your sales are to the
Within our fleet division, approximately 90% of all sales over the past three years
governmental sector in the past three years?
have been to governmental entities. This consistent focus reflects our deep
experience and trusted relationships within the public sector.
22
What percentage of your sales are to the
Over the past three years, approximately 20% of our government sector sales have
education sector in the past three years?
been to educational institutions, including K-12 districts, colleges, and universities.
Education remains a key focus within our public sector partnerships.
23
List all state, cooperative purchasing
We currently hold the State of California contract, under which we have delivered
agreements that you hold. What is the annual
between 200 and 500 units annually over the past three years.
sales volume for each of these agreement
over the past three years?
In addition, we have maintained multiple Sourcewell contracts —including 091521-NAF
and 032824-NAF with combined quarterly sales totaling over $350 million across that
same period. These cooperative purchasing agreements have been instrumental in
expanding our reach and supporting consistent, large-scale fulfillment for public sector
members nationwide.
24
List any GSA contracts or Standing Offers
National Auto Fleet Group's primary focus is on our Sourcewell contract, along with
and Supply Arrangements (SOSA) that you
the State of California contract. We do not currently hold any GSA contracts or
hold. What is the annual sales volume for
Standing Offers and Supply Arrangements (SOSA). Our annual sales volume across
each of these contracts over the past three
these agreements is estimated to exceed $150 million over the past three years.
years?
Table 213: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name'
Contact Name *
Phone Number"
City of Los Angeles, CA
Joe Casaletta
323-526-9233
City of Santa Monica, CA
Mark Zamora
310-458-8526
City of San Diego, CA
Ralph Monroy
619-527-7577
City of Jersey City, NJ
James Lovero
201-547-4423
Table 3: Ability to Sell and Deliver Solutions (150 Points)
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line
Item
26
Question
Sales force.
Response*
National Auto Fleet Group operates with a robust combination of direct and indirect
sales force personnel.
Our direct sales force includes both in-house employees and partner dealership staff,
totaling over 300 full-time and part-time individuals. These professionals are
strategically located across the U.S., enabling us to support members nationwide. We
also leverage strong relationships with larger -class dealerships to fulfill lower-class
vehicle needs creating a versatile, cross -functional sales team that serves both our
dealership network and the NAFG Fleet Division.
Our indirect sales force includes more than 100 personnel from our upfitter and
supplier partner network, and that number continues to grow each year. This
collaborative network supports quoting, fulfillment, and customer service, ensuring our
members receive turnkey solutions that are seamless from start to finish.
Together, our direct and indirect teams have enabled NAFG to successfully grow,
scale, and serve the evolving needs of Sourcewell members. As membership expands,
we are fully committed to continuing that growth by bringing on additional staff to meet
rising demand and, more importantly, exceed expectations.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
27
Describe the network of Authorized Sellers
Our network of Authorized Sellers spans both the United States, supported by a strong
who will deliver Solutions, including dealers,
franchise system built through our 17 proposed OEMs. Each of these manufacturers
distributors, resellers, and other distribution
has established extensive dealer networks across North America, with factory -
methods.
authorized stores strategically located to ensure all members have access to local
service, support, and warranty coverage.
This built-in infrastructure enables us to deliver Solutions efficiently and reliably no
matter where a member is located within the US. With certified dealerships in all 50
U.S. states, we are equipped to provide responsive delivery, servicing, and warranty
fulfillment with consistency and scale.
NAFG feel's the North American automotive supply chain, particularly for the OEMs we
represent, is one of the strongest and most reliable in the world. Our access to this
network ensures that Sourcewell members receive the highest level of support from
order to delivery and beyond.
28
Service force.
The 17 OEMs we represent offer access to thousands of authorized service centers
and warranty repair facilities across the United States. This expansive service network
ensures that Sourcewell members have convenient, reliable support no matter where
they are located with service centers in every state.
All OEM service locations are fully equipped to handle maintenance and warranty
needs for their respective brands, providing timely and expert service that supports the
full lifecycle of the vehicles we deliver.
While service accessibility is generally comprehensive across the continental U.S.,
members in Alaska and Hawaii may experience greater distances between franchise
locations, which could impact travel time to the nearest authorized service center. Even
in those cases, we work closely with our OEM partners to coordinate support and
minimize disruption.
29
Describe the ordering process. If orders will
Members can inquire about a new vehicle order process in three convenient ways:
be handled by distributors, dealers or
others, explain the respective roles of the
Online by visiting www.NationalAutoFleetGroup.com and using our step-by-step quote
Proposer and others.
builder,
By phone at 855-289-6572 to speak directly with a fleet representative, or
By email at Fleet@NationalAutoFleetGroup.com.
Once an order is submitted, National Auto Fleet Group handles all coordination,
including processing the order with the manufacturer and managing the vehicle's path
through any requested upfitting or customization. Depending on the needs of the
member, vehicles are either routed to an upfitting partner or shipped directly to the
desired end -user location.
Throughout the process, our team remains the primary point of contact —managing
communication, timelines, and logistics between the member, the manufacturer, and any
third -party service providers. This ensures a streamlined, transparent, and responsive
ordering experience from start to finish.
30
Demonstrate your ability and experience
National Auto Fleet Group has consistently managed and delivered large-scale vehicle
handling large order volumes for autos
orders from government and education members nationwide. Ranging from 5 to 927
through light trucks.
units in a single order from cars, vans, SUV's to light trucks, including complex multi-
upfitted units.
Our ability to deliver large scale orders is supported not only by a streamlined digital
ordering process, strong OEM partnerships, and a coast -to -coast dealer and supplier
network but also our strong commitment from our banking partner Bank of America
which opened up $ 85,000,000 for our use to fulfill orders. For example, through our
Sourcewell contracts, over the past 12 years we've fulfilled hundreds of millions of
dollars in vehicle orders —often involving high -volume orders that include detailed
upfitting, title coordination, and multi -location delivery logistics.
With our track record of thousands of units processed through platforms like our
www.NationalAutoFleetGroup.com quote builder, we've demonstrated time and again our
readiness to support large -volume orders quickly, accurately, and
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
31
Describe in detail the process and
Our customer service program is built on proactive support, personalized guidance,
procedure of your customer service
and transparency in every stage of the process. From quote to delivery, members are
program, if applicable. Include your
supported by our dedicated staff available Monday through Friday, 7 AM to 7 PM
response -time capabilities and
PST, as well as a live chat function on our website for real-time assistance.
commitments, as well as any incentives that
help your providers meet your stated
Members can generate quotes online through a secure dashboard, customize builds,
service goals or promises.
request upfitting, and view transparent pricing including MSRP, contract discounts, and
total savings all within a few clicks. After submitting an order, members receive a
Courtesy Confirmation to double-check specifications, colors, quantities, upfits, and title
information.
We also provide members with a "Track Your Order" feature, allowing real-time status
updates using their PO number, Quote ID, VIN, or Upfit Quote ID similar to tracking a
UPS package. This visibility helps members feel in control and supported every step
of the way.
Our team also actively communicates factory cut-off dates, sends reminders, and
documents these deadlines directly on quotes. Everything we do is focused on making
the buying process easier, more transparent, and more member -driven.
32
Demonstrate in detail your ability to sell,
National Auto Fleet Group has nationwide reach and the infrastructure to serve all
deliver, and support vehicles sold on a
Sourcewell members across the contiguous U.S., Alaska, Hawaii, U.S. Territories, and
master agreement throughout the contiguous
Canada.
United States; as well as sell, deliver, and
support vehicles sold on contract in Alaska,
Our network of 17 OEM partners includes factory -authorized dealers and service
Hawaii, US Territories, and Canada.
centers across all 50 states and Canadian provinces, ensuring local access to
warranty work, vehicle servicing, and delivery coordination. Even in geographically
challenging areas like Alaska and Hawaii, we work closely with manufacturers and
logistics partners to overcome longer distances between franchise points, ensuring
every member receives the same level of support.
Members also benefit from real-time tracking through our website, and our Customer
Service Team is available to assist with logistics, titling, and documentation whether
delivery is local
33
Describe your ability and willingness to
We are fully committed to serving all Sourcewell participating entities. In fact,
provide your products and services to
Sourcewell members are the core of our business making up over 90% of our
Sourcewell participating entities.
government sales activity over the past three years.
We provide a full scale Solution designed specifically with Sourcewell members in
mind. From simplified online quoting to customized upfitting and transparent pricing.
Whether it's a school district ordering a fleet of vans or a public works department in
need of a specialty upfit, we treat every request with urgency, accuracy, and care.
Our willingness to support members isn't just operational, it's cultural. Our entire team
are all aligned around one mission: to make it as easy as possible for Sourcewell
members to get what they need, when they need it.
34
Describe your ability and willingness to
NAFG are both willing and eager to extend our products and services to Sourcewell
provide your products and services to
members in Canada. Expanding into the Canadian market is a natural next step for
Sourcewell participating entities in Canada.
our organization, and we believe strongly in building success through partnerships with
established, local Canadian dealer groups.
Our proven business model, competitive pricing, and seamless digital tools provide a
strong foundation for growth. Additionally, our straightforward approach to U.S. Dollar to
Canadian Dollar conversion ensures transparency and simplicity for Sourcewell
members across borders.
We're excited about the opportunity to support Canadian members with the same
commitment to service, reliability, and value that we've delivered in the U.S. for over a
decade.
35
Identify any geographic areas of the United
National Auto Fleet Group will fully support 100% of geographic areas within the
States or Canada that you will NOT be fully
United States under the proposed agreement. We will continue to serve all Sourcewell
serving through the proposed agreement.
members through our 24/7 online portal, offering around -the -clock access to quotes,
order tracking, and support.
While we anticipate some logistical challanges in Canada, we are committed to
expanding our infrastructure and dealer partnerships to offer equally robust service and
customer care to Canadian members.
One important note: while we do serve nonprofit organizations, these entities may not
qualify for the same discounted pricing available to government agencies. Nonprofits
are subject to a separate pricing program, and each request will be reviewed on a
case -by -case basis to determine eligibility and ensure fair, appropriate solutions.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
36
Define any specific requirements or
The only potential contract requirements or restrictions for participating entities in
restrictions that would apply to our
Hawaii, Alaska, and U.S. Territories are related to logistics and shipping constraints.
participating entities in Hawaii and Alaska
Due to geographic distance and limited access to certain shipping ports, there may
and in US Territories.
be additional freight, handling, and port fees associated with vehicle delivery to these
regions.
For example, vehicles destined for Alaska or Hawaii, particularly those that include
upfits, are often coordinated through mainland processing before being shipped to the
final destination. In these cases, members are informed in advance and may elect to
include the additional shipping and port costs directly into their quote, ensuring full
transparency and cost accuracy from the start.
Despite these logistical considerations, National Auto Fleet Group is fully equipped
and experienced in fulfilling orders for members in these areas, and we will continue
to do so with the same level of attention, care, and service as we provide in the
continental U.S.
37
Describe in detail your history and
National Auto Fleet Group (NAFG) has over two generations of expertise in selling
experience selling vehicles to state and
vehicles to state and local government agencies, public and private K-12 and higher
local government agencies, public and
education institutions, and non-profit organizations across the United States. As a
private K-12 and higher education, and non-
minority family -owned business, we have built a strong reputation for our ability to
profits.
navigate the complexities involved in government fleet vehicle purchasing.
We specialize in offering hassle -free, reliable, and cost-effective solutions through our
Sourcewell contracs since Sourcewell has done the bidding already on behalf of the
members. Sourcewell contracts empower public agencies to bypass the tedious and
time-consuming bidding process, allowing them to focus their efforts on other projects
while we handle the procurement.
NAFG holds two highly awarded Sourcewell contracts, which streamline vehicle
purchases by providing a range of options —from light -duty vehicles like cars, vans,
and SUVs to heavy-duty trucks, buses, and specialized vehicles for public entities.
Through our partnerships with manufacturers and upfitters, we cater to the specific
needs of government entities, school districts, and non -profits, ensuring the vehicles
are ready for immediate in-service needs along with all necessary upfitting if needed.
Our experience spans from working with small rural schools requiring a single van, to
large cities replacing fleets of hunderds of utility trucks. No matter the scale or
complexity, we are committed to offering the highest level of customer service and
delivering vehicles that meet our clients' needs, budgets, and timelines. By leveraging
the efficiency of Sourcewell's competitive contracts, we help our customers save both
time and money, making vehicle purchasing seamless and efficient.
38
Will Proposer extend terms of any awarded
Yes, National Auto Fleet Group (NAFG) will extend the terms of any awarded master
master agreement to nonprofit entities?
agreement to nonprofit entities, provided the vehicles and the entities meet the
applicable qualifications. We understand the importance of supporting nonprofit
organizations, and we are committed to offering the same competitive pricing, efficient
service, and high -quality vehicles that we provide to our government and educational
agency customers.
Table 4: Marketing Plan (100 Points)
Line
Item
39
Question
Describe your marketing strategy for
promoting this opportunity. Upload
representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
Response*
National Auto Fleet Group (NAFG) uses a comprehensive, multi -tiered marketing strategy to
promote the Sourcewell contract and streamline the vehicle purchasing process for
government and education entities. Our marketing strategy combines digital, in -person, and
relationship -based outreach to maximize exposure, drive engagement, and support long-term
growth.
Website and Inbound Marketing:
Our professional, customer -focused website serves as a key marketing gateway. Members
can browse in -stock vehicles, explore pricing, register for access, build vehicles, and
request quotes. We create inbound opportunities through tailored content such as how-to
videos, member success stories, and social media posts, directing potential members to
our website and empowering them to make informed purchasing decisions.
Email Marketing:
Email remains one of our most effective outreach tools, given its high usage among public
agency staff. We use visually rich, mobile -friendly email campaigns that include flyers with
Sourcewell contract details, manufacturer incentives, seasonal promotions, first-time buyer
offers, and factory cutoff reminders. These emails feature embedded videos, images, and
direct links to the Sourcewell homepage and NAFG quoting tools. Our platform also allows
us to track performance metrics such as open rates, click-throughs, and unsubscribes to
continuously refine our messaging.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
In -Person Marketing and Trade Shows:
We attend major industry trade shows, including GFX, IAPPO, NIGP, ACT, CAPPO, and
CASBO to establish direct connections with members and vendors. These face-to-face
meetings foster trust and long-term relationships. We also deliver in -person presentations to
local cities, counties, school districts, water districts, and port authorities to explain how the
NAFG—Sourcewell process works, how to buy without bidding, and the vehicle options
available.
Customer Advocacy (Word -of -Mouth Marketing):
NAFG's reputation for exceptional service drives organic growth through member referrals.
Our commitment to white -glove support from quote to post -delivery often results in repeat
customers and unsolicited endorsements. We've built our brand through consistent follow-
through, fast solutions, and personalized care —even years after a vehicle has been
delivered.
Cross -Promotion Marketing with Sourcewell Vendors:
We actively collaborate with fellow Sourcewell vendors such as NCL Government Capital to
offer joint marketing materials and turnkey financing options. For example, we've co -
developed videos, infographics, and flyers showcasing how to lease or purchase vehicles
through multiple Sourcewell contracts. We also cross -market with Hoglund Bus Company,
highlighting how members can pair NAFG chassis with various Hoglund bus bodies.
Preferred Vendor Program — NAFG Partner Page:
To increase our national network and visibility, we launched www.nafgpartner.com, a
dedicated site encouraging body upfitters to join as preferred vendors. Partners receive
benefits such as website and social media endorsements, referral opportunities, and PR
support. To qualify, vendors agree to co -promote NAFG and refer their clients in need of
chassis. This helps members easily locate qualified body upfitters in their area, while
deepening vendor collaboration and contract awareness.
Customer Relationship Marketing:
Our sales team takes a relationship -first approach by focusing on solution -based selling and
long-term support, not just transactions. We pride ourselves on building trust and delivering
value, which translates to loyal clients and strong word-of-mouth.
Examples of Impactful Relationship Marketing:
A member used three Sourcewell contracts (NAFG, NCL Gov Capital, GovDeals) to
finance, purchase, and dispose of a vehicle in a single seamless transaction.
A member urgently needed a vehicle due to an accident. We redirected them to our in
stock inventory and fulfilled the order within three weeks versus the standard 18-week
factory lead time.
A liftgate malfunction two years after delivery was resolved at no cost thanks to our
relationship with the original upfitter, ensuring continued satisfaction.
For a member uncertain about budget, we provided multi -OEM pricing through Ram,
Chevrolet, and Ford —allowing them to choose without needing to shop around.
We expedited upfitting for a vehicle held up at a local body company by personally
coordinating with the vendor, leading to early delivery.
This multi -pronged strategy ensures that National Auto Fleet Group not only promotes the
Sourcewell contract widely but delivers measurable value to members across every stage of
the vehicle procurement lifecycle.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
40
Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
National Auto Fleet Group (NAFG) utilizes a robust mix of technology, social media, and
digital tools to drive marketing performance, boost engagement, and increase sales
conversions.
Social Media Marketing — Linkedln Focus:
Linkedln serves as our primary digital channel to connect with public agencies and build
our professional network. We use Linkedln to:
Share engaging content such as contract flyers, vehicle promotions, and program updates.
Monitor member activity and job changes to identify opportunities to re-engage or offer
tailored solutions.
Send personalized messages to new members thanking them for registering, with direct
links to our website and social platforms.
This strategic outreach not only strengthens our relationships with current members but also
helps us reach new decision -makers who can benefit from our vehicle procurement solutions.
Video Marketing Strategy:
To further enhance digital reach and content quality, our in-house marketing team creates
and distributes professional -grade videos through both email and social media. These
include:
Welcome Video: A 90-second animated introduction to NAFG and our Sourcewell contract,
featured in every weekly campaign.
Walkthrough Videos: Guided, step-by-step explainers on how to purchase both Light -Duty
and Heavy -Duty vehicles through the contract.
In -Stock Vehicles Video: A visual showcase of available inventory with a call -to -action on
how to request a quote.
ETA Tracking Video: A video tutorial that empowers customers to track their own vehicle's
status.
Holiday-Themed Videos: Lighthearted, festive content that humanizes our brand and drives
seasonal engagement.
Social Media Shorts: Bite -sized videos tailored for Linkedln and other platforms to promote
new vehicles, highlight factory cutoff dates, and announce pricing changes.
All videos are optimized for both desktop and mobile viewing, helping to engage a broader
audience and improve retention of key messages.
Email Campaign Analytics (Metadata):
We track weekly email flyers, incorporating images, links, and embedded videos. The
platform provides real-time data including: Open rates, Link click-throughs and Unsubscribes
to asses our outreach to the members.
This performance metadata allows us to adjust our messaging, layout, and frequency to
ensure the highest level of engagement with our target audience. By analyzing this digital
feedback, we continuously improve the effectiveness of each campaign.
Live Chat Technology for Real -Time Engagement:
To better serve website visitors, NAFG implemented a live chat feature that connects
members directly with a live sales representative. This tool:
Offers fast, real-time responses to inquiries
Assists members while they build vehicle quotes online
Increases quote submissions and conversions by reducing hesitation and increasing clarity
during the decision -making process
Early results show that our live chat feature has contributed to higher engagement,
improved customer satisfaction, and shorter sales cycles —especially for first-time buyers
navigating the Sourcewell process.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
41
In your view, what is Sourcewell's role
in promoting agreements arising out of
this RFP? How will you integrate a
Sourcewell-awarded agreement into
your sales process?
Sourcewell plays a pivotal role in promoting cooperative purchasing contracts by acting as
a trusted bridge between vendors and public sector agencies across government,
education, and nonprofit organizations. Its mission - "Our commitment to service and
exceeding client expectations", which perfectly aligns with National Auto Fleet Group's
relationship -based approach to sales and service.
Sourcewell establishes trust and credibility by conducting a rigorous vetting and solicitation
process before awarding cooperative contracts. This ensures that only qualified, ethical, and
dependable vendors are awarded contracts, giving agencies confidence in their purchasing
decisions. For National Auto Fleet Group (NAFG), this endorsement elevates our brand and
reassures our members that they are working with a vetted and approved partner.
Sourcewell's support tools, such as
Professionally designed flyers
Training videos and webinars
Procurement documentation
Contract compliance support
These help us deliver consistent, transparent, and educational messaging to both new and
existing members. These resources are integrated into our own marketing and client
education materials, ensuring clients understand both the value of the cooperative contract
and how to access it with ease.
In our sales process, the Sourcewell contract is woven into every touchpoint:
Our website clearly highlights the benefits of cooperative purchasing through Sourcewell.
Our email campaigns feature Sourcewell branding and direct links to contract resources
Our sales team is fully trained to walk clients through the Sourcewell purchasing process,
eliminating confusion and saving agencies the time and cost of traditional competitive
bidding.
We educate members during in -person presentations and trade shows about how
Sourcewell allows them to procure vehicles immediately while remaining fully compliant with
public procurement laws.
At NAFG, we believe Sourcewell is more than just a contract holder —it's a strategic
partner that helps us build trust, streamline procurement, and serve our members with
unmatched efficiency and integrity. We are proud to uphold the high standards Sourcewell
represents and integrate them throughout our client -facing operations.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
42
Are your Solutions available through
Yes, National Auto Fleet Group offers a fully accessible e-procurement solution through our
an e-procurement ordering process? If
website, which provides government and education agencies with a self -guided, efficient,
so, describe your e-procurement
and user-friendly platform to browse, customize, and request vehicle quotes.
system and how governmental and
educational customers have used it.
Our online system allows members to:
Browse a wide selection of vehicle makes and models
Customize builds to meet their agency's specifications, including factory options and body
upfitting needs
Generate real-time quotes, often in under five minutes depending on vehicle complexity
Download or submit quotes and supporting documentation without ever needing to speak
with a sales representative
For agencies that prefer guided support, a dedicated live chat feature is available
alongside traditional phone and email contact options. Clients can interact with a
knowledgeable representative in real time for assistance with quote building, vehicle specs,
or ordering next steps.
To further enhance usability, we've created a "How -To Videos" section on our homepage.
These step-by-step guides demonstrate:
"How to register as a Sourcewell member"
"How to build a vehicle online"
"How to include upfitting needs in the quote"
"How to submit a purchase order for processing"
Once a quote is finalized, the client can complete the transaction by simply uploading in
directly into our site or bysubmitting a purchase order via email. This approach enables a
flexible hybrid of self-service and personalized support, accommodating both highly
independent buyers and those who prefer a walk-through approach.
Public agencies regularly use this e-procurement system to:
Compare options across manufacturers
Expedite quote generation and documentation for internal approvals
Submit POs directly, avoiding the delays of traditional bidding processes
Stay compliant through Sourcewell's competitively awarded contract framework
This system not only saves time, but empowers agencies to manage their fleet procurement
with autonomy, transparency, and full support from the NAFG team whenever needed
Table 5A: Value -Added Attributes (100 Points, applies to Table 5A and 513)
Line
Item
43
Question
Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
Response*
National Auto Fleet Group extends all product, equipment, maintenance, and operator training
programs made available by the OEMs directly to Sourcewell members during the quoting
process.
Training availability and scope are typically determined by the vehicle class, equipment type,
and geographic location, and are quoted accordingly by the manufacturer. When such training
is offered, NAFG can include it in the member's quote and handles it similarly to an upfit by
ensuring it is documented, transparent, and customized to the member's needs.
These training programs may cover areas such as vehicle operation, safety, and maintenance
procedures. Any associated costs are clearly outlined and passed through without markup, so
members can make fully informed decisions.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
44
Describe any technological
The technological advancements offered through National Auto Fleet Group reflect both cutting -
advances that your proposed
edge manufacturer innovation and our own commitment to future -forward solutions.
Solutions offer.
OEMs like Ford Motor Company, General Motors, and other top -tier brands continue to push
the boundaries with advanced safety systems, connectivity features, alternative fuel
capabilities, and electrified powertrains, many of which are available across a wide range of
vehicle classes offered to Sourcewell members.
In addition, NAFG supports members who are seeking to electrify their fleets by offering
access to specialized upfits, for example including integration of Motive Power Systems.
These options allow members to transition into sustainable vehicle solutions while maintaining
performance and functionality.
45
Describe any service contract
National Auto Fleet Group (NAFG) offers all existing warranties provided by the Original
options or extended warranties
Equipment Manufacturers (OEMs) as an option, which will be treated as an upfit. In addition
being offered with your proposal.
to the OEM warranties, when asked by members, our standard offered extended warranty is
a 5-year/100,000-mile coverage with a $0 deductible. This ensures that our customers
receive peace of mind with comprehensive coverage for their fleet, minimizing potential repair
costs over the long term.
46
Describe in detail warranties
Since we are offering 17 different brand names, we have included a "Warranty" file in the
offered and how they will be
attachment under the specifications file in our response. The attachment outlines what is
administered, including if they
covered by each OEM and there length of coverage's by time and miles.
cover all products, parts, labor,
technician travel, and geographic
regions covered.
47
Describe any "green" initiatives
National Auto Fleet Group is deeply committed to supporting meaningful green initiatives
that relate to your company or to
and forward -thinking partnerships.
your Solutions, and include a list
of the certifying agency for each.
We played an integral role in the formation of the Climate Mayors Electric Vehicle
Purchasing Collaborative, a coalition created in partnership with over 400 mayors nationwide
to accelerate the adoption of clean, all -electric fleets. This initiative was designed specifically
to help public agencies transition to zero -emission vehicles and lead by example in their
communities.
Through this collaboration, Sourcewell members have access to a growing lineup of 100%
electric vehicles, including models such as the Chevrolet EV line up with Silverado EV, Ford
Mustang Mach-E, and the all -electric Ford F-150 Lightning. As OEMs continue to expand
their electric offerings, NAFG is committed to making those vehicles readily available to
Sourcewell members.
More information about this initiative can be found at www.DriveEVfleet.org. Certification and
leadership for this program are guided by the Climate Mayors, Bloomberg Philanthropies,
and C40 Cities.
48
Identify any third -party issued eco-
National Auto Fleet Group, along with several of our partner suppliers and upfitters, maintains
labels, ratings or certifications that
relevant third -party certifications that reflect a commitment to energy efficiency and
your company has received for the
sustainability.
Solutions included in your Proposal
related to energy efficiency or
Key certifications include:
conservation, life -cycle design
(cradle -to -cradle), or other
California Air Resources Board (CARB) Certificate — Recognizing compliance with strict
green/sustainability factors.
emissions standards and supporting low- or zero -emission vehicle offerings.
Ford Qualified Vehicle Modifier (QVM) Certification — Awarded to select partners for meeting
Ford's rigorous requirements for safety, quality, and environmental standards in vehicle
modifications.
These certifications help demonstrate how our vehicles and upfitted solutions promote energy
conservation, reduced emissions, and long-term operational efficiency. They also ensure that
our offerings align with evolving environmental regulations and sustainability goals set by
Sourcewell members.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
49 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
Table 513: Value -Added Attributes
What sets National Auto Fleet Group apart is not just our experience - it's our measurable
commitment to results and service. From day one, our company has been built on a
foundation of hard work, data -driven performance, and a relentless focus on customer
satisfaction.
We actively track and quantify our outcomes to ensure that real goals are being met, and
that every Sourcewell member receives timely, attentive, and solutions -oriented service. Our
internal metrics drive accountability and help us continually improve how we support members.
One of our most unique offerings is our 24/7 online portal, which gives Sourcewell members
secure access to quote -building tools, live tracking, support resources, and customer service
assistance around the clock. Whether it's a complex upfit, a last-minute request, or a
question about vehicle specs, our team is available to personally walk members through
every step.
We pride ourselves on being flexible, responsive, and creative problem solvers. No matter
the challenge, we're committed to thinking outside the box and finding a solution that works.
Line
Item
Question
Certification
Offered
Comment
50
Select any Women
r Yes
We offer leasing through Diversified Leasing owned and
or Minority Business
r No
operated by Mr. Steve Wilson who is a Disabled Veteran
Entity (WMBE), Small
Business Owner who runs his company along with Debbie
Business Entity
Black his assistant. If an agency would like to work with
(SBE), or veteran
Diversified Leasing we will help facilitate the transaction.
owned business
certifications that your
company or hub
partners have
obtained. Upload
documentation and a
listing of dealerships,
HUB partners or re -
sellers if available.
Select all that apply.
51
Minority Business
r Yes
We are recognized as MBE by Supplier Clearinghouse, our
Enterprise (MBE)
r No
certificate is attached in the attachments.
52
Women Business
r Yes
n/a
Enterprise (WBE)
r. No
53
Disabled -Owned
r Yes
n/a
Business Enterprise
a No
(DOBE)
54
Veteran -Owned
r Yes
n/a
Business Enterprise
r: No
(VBE)
55
Service -Disabled
r Yes
n/a
Veteran -Owned
r: No
Business
(SDVOB)
56
Small Business
r Yes
n/a
Enterprise (SBE)
C: No
57
Small Disadvantaged
r Yes
n/a
Business (SDB)
r. No
58
Women -Owned Small
r Yes
n/a
Business (WOSB)
r. No
Table 6A: Pricing (400 Points, applies to Table 6A and 613)
Provide detailed pricing information in the questions that follow below.
Line Question Response*
Item
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
59
Describe your payment terms and accepted payment
Our standard payment terms are Net 20, with a 10-day grace period
methods.
offered for flexibility.
We accept the following payment methods:
Check
ACH (Automated Clearing House)
These options are designed to accommodate the procurement
processes of public sector entities while ensuring a smooth and
secure transaction experience.
60
Describe any leasing or financing options available for use
To support educational and governmental entities with flexible
by educational or governmental entities.
procurement options, National Auto Fleet Group has partnered with
National Cooperative Leasing (NCL) to offer customized leasing
solutions for all vehicles quoted under our Sourcewell contract. We
also offer leasing through Diversified Leasing.
These leasing options are available to Sourcewell members as part
of our standard offering and can be applied to any eligible NAFG
quote. This partnership ensures members have access to
competitive, compliant financing structures tailored to their budget
cycles and operational needs.
For additional details, a sample lease agreement is included in
the "Member Walk Through" attachment the document titled "NCL
Sample Lease."
61
Describe any standard transaction documents that you
National Auto Fleet Group utilizes a set of standardized transaction
propose to use in connection with an awarded agreement
documents designed to ensure transparency, accuracy, and ease of
(order forms, terms and conditions, service level
use for Sourcewell members. These documents may include:
agreements, etc.). Upload all template agreements or
transaction documents which may be proposed to
Order forms specific to vehicle configuration and upfit details
Participating Entities.
Courtesy Confirmations to validate order specifications before final
placement
- Terms and Conditions outlining payment, delivery, and warranty
provisions
- Service contract agreements when applicable, particularly for
upfitting or specialty builds
- Title and registration documentation tailored to the member's local
requirements
All relevant template documents have been uploaded in the Standard
Transaction Document attachment. These documents reflect our
commitment to clear communication and consistent standards, while
also allowing room for customization based on the specific needs of
each participating entity
62
Do you accept the P-card procurement and payment
Yes, National Auto Fleet Group accepts P-card payments from
process? If so, is there any additional cost to Sourcewell
Sourcewell membes.
participating entities for using this process?
We accept P-card transactions up to $2,500 per vehicle with no
additional fee. For transactions exceeding $2,500, a credit card
processing fee will apply, which will be transparently itemized and
passed on to the member.
This policy allows us to support convenient procurement while
maintaining cost transparency and flexibility for all participating entities.
63
Describe your pricing model (e.g., line -item discounts or
National Auto Fleet Group utilizes a line -item discount model based
product -category discounts). Provide detailed pricing data
on Manufacturer Suggested Retail Pricing (MSRP). We are offering
(including standard or list pricing and the Sourcewell
Sourcewell participating entities competitive discounts across 17
discounted price) on all of the items that you want
OEM brands, as detailed in the Price File.
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
In addition to vehicle pricing, NAFG provides the option to customize
Upload your pricing materials (if applicable) in the
vehicles with upfits based on the member's needs. All upfit-related
document upload section of your response.
pricing is also included and clearly itemized in the Price Summary
Page within the Price File.
Each line includes the standard MSRP, the Sourcewell discounted
price, and all applicable OEM available options. Where available,
SKUs and product identifiers are listed to support clarity and
consistency.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
64 Quantify the pricing discount represented by the pricing National Auto Fleet Group's pricing proposal includes line -item
proposal in this response. For example, if the pricing in discounts off MSRP across 17 OEM brands. Including all factory
your response represents a percentage discount from options. The percentage discounts vary by manufacturer and vehicle
MSRP or list, state the percentage or percentage range. model, and are fully detailed in the uploaded "Price File" ZIP under
each respective tab.
65
66
Describe any quantity or volume discounts or rebate
programs that you offer.
Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
market" items or "non -contracted items". For example, you
may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
request.
Below is a summary of the estimated discount ranges offered by
brand:
Ford Motor Company from -0.42% to 3.63%
Chevrolet from 0.24% to 10.02%
Ram Stellantis Company from 3.44% to 9.99%
Dodge Stellantis Company from 4.05% to 6.93%
Jeep Stellantis Company from -.073% to 6.82%
Chrysler Stellantis Company from .49% to 1.81 %
Buick from 0.91 % to 0.97%
Honda from -1.48 to 3.4%
Toyota from 0.07% to 5.22%
Nissan from 0.73% to 17%
Kia from -1.25% to 2.48%
GMC from 1.28% to 5.19%
Volkswagen from 1.74% to 3.08%
Lincoln from .077% to 3.12%
BMW from 0.32% to 2.9%
Cadillac from 2.11% to 2.2%
Mullen/Bollinger at 2%
While a few models reflect slight negative variances due to MSRP or
market fluctuations, the majority of offerings show meaningful cost
savings.
Full details, including price summary, models and discount
breakdowns are included in the "Price File" for Sourcewell's review.
Upfits can be added at dealer invoice up to 20% detailed in the
price file
National Auto Fleet Group encourages members considering large -
volume purchases (typically 50 units or more) to reach out directly for
customized pricing and additional volume -based discounts.
While standard discounts are reflected in our price file, we recognize
that high -volume opportunities often warrant special consideration. In
such cases, we work closely with both OEMs and upfit partners to
secure the most competitive pricing available, ensuring maximum
value for Sourcewell members. Depending on the uniqueness of the
large order and model, some extra costs not associated with a
single purchase may be added, these are provided in the Price
File.
Each high -volume order is evaluated individually to provide tailored,
transparent, and advantageous pricing.
"Open market" items or "sourced goods" that fall outside of standard
configurations will be facilitated and treated as upfit components
within the quoting process.
National Auto Fleet Group will obtain quotes for these items on a
case -by -case basis and include them as part of the final vehicle
quote. In most cases, such items will be provided at cost, though a
markup of up to 20% may apply depending on the complexity of the
item or service and any associated handling or integration
requirements.
This approach ensures transparency while maintaining flexibility for
Sourcewell members who require specialized, nonstandard solutions.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
67
Identify any element of the total cost of acquisition that is
All standard costs associated with the total acquisition for a standard
NOT included in the pricing submitted with your response.
vehicle purchase including factory options, upfits, and administrative
This includes all additional charges associated with a
fees which have been accounted are within the Price Summary Page
purchase that are not directly identified as freight or
and Price table included in the submitted price file.
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
If a Sourcewell member requests a specialized or nonstandard
or initial inspection. Identify any parties that impose such
solution that involves additional services such as installation, training,
costs and their relationship to the Proposer.
or setup, those costs will be clearly quoted as part of the upfit and
incorporated into the final vehicle quote. These services may be
fulfilled either by OEM -authorized providers or trusted third -party
upfitters in our partner network, depending on the nature of the
request.
68
If freight, delivery, or shipping is an additional cost to the
All manufacturers include a standard Factory Destination Charge as
Sourcewell participating entity, describe in detail the
part of the vehicle's MSRP. In addition to this, members may incur
complete freight, shipping, and delivery program.
separate freight or delivery costs if a vehicle requires additional
transport. For example, to or from an upfitter or final delivery location.
These secondary freight charges vary depending on distance, delivery
type, and location, and will be clearly itemized in the member's
quote for full visibility and approval before purchase. National Auto
Fleet Group ensures that all such charges are communicated upfront
and incorporated seamlessly into the overall pricing.
69
Specifically describe freight, shipping, and delivery terms or
Shipping to Alaska, Hawaii, Canada, and U.S. Territories may involve
programs available for Alaska, Hawaii, Canada, or any
additional logistical expenses, including but not limited to ferry
offshore delivery.
charges, port handling fees, and extended driver delivery costs.
These region -specific costs are carefully calculated based on the
delivery route and vehicle type.
All such charges will be disclosed on the member's quote for review
and approval prior to finalizing the purchase. National Auto Fleet
Group is experienced in managing deliveries to these regions and
ensures all logistics are handled efficiently, transparently, and in
compliance with regional requirements.
70
Describe any unique distribution and/or delivery methods or
National Auto Fleet Group operates within a highly developed,
options offered in your proposal.
nationwide franchise dealer distribution network, supported by
relationships with 17 major OEMs. This network enables us to deliver
vehicles quickly and efficiently to members and their end users
across the country.
In addition, for vehicles requiring upfits or multi -stage delivery, NAFG
coordinates logistics directly with upfitters and transport providers,
ensuring a turnkey experience from quote to delivery. Our digital
order tracking system also allows members to monitor each step in
the delivery process, enhancing communication and transparency
throughout.
71
Specifically describe any self -audit process or program that
National Auto Fleet Group employs a robust self -audit process to
you plan to employ to verify compliance with your
ensure full compliance with our Sourcewell agreement, including
proposed agreement with Sourcewell. This process includes
verification that participating entities receive accurate, contract -based
ensuring that Sourcewell participating entities obtain the
pricing.
proper pricing.
Sourcewell members can generate quotes directly through our user-
friendly online platform, which is updated daily to reflect the most
current manufacturer MSRP data. This ensures that pricing remains
accurate and aligned with the most recent OEM updates.
Our system is designed to deliver 99.99% pricing accuracy, and
every quote reflects both the Sourcewell contract discount and any
applicable administrative fees. In addition to this front-end visibility,
our internal processes include regular pricing audits, cross-checks,
and validation against contract terms.
We also maintain a streamlined reporting system that allows us to
deliver accurate quarterly sales and administrative reports to
Sourcewell within a 15-30 day turnaround window, helping ensure
transparency and ongoing contract compliance.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
72
If you are awarded an agreement, provide a few examples
One of the key internal metrics National Auto Fleet Group uses to
of internal metrics that will be tracked to measure whether
track and measure success under the Sourcewell contract is
you are having success with the agreement.
maintained through our online platform, which logs all member -
generated quotes in real time. We carefully monitor how many quotes
are created, which are converted into purchase orders, and how
frequently members engage with the system. This gives us immediate
insight into usage trends, quote -to -order conversion rates, and which
vehicle types or configurations are seeing the most interest.
Each month, we evaluate these indicators and closely monitor sales
volume, frequency, and geographic distribution. We also track whether
orders come from new or returning members, allowing us to measure
how well we're growing the Sourcewell member base and
maintaining long-term relationships.
In addition to these core metrics, we review:
1. Average order size and upfit complexity
2. Delivery timelines and fulfillment rates
3. Quote accuracy and pricing consistency
4. Regional sales performance and market penetration
This data informs both our strategic decision -making and our day-to-
day service operations. Ultimately, we use these metrics to ensure
we're not only meeting contractual obligations, but exceeding
expectations by delivering consistent value, responsive service, and a
positive experience for every Sourcewell member.
73
Provide a proposed Administration Fee payable to
National Auto Fleet Group proposes the following Administrative Fee
Sourcewell. The Fee is in consideration for the support
structure payable to Sourcewell for all completed transactions under
and services provided by Sourcewell. The propose an
this Master Agreement:
Administrative Fee will be payable to Sourcewell on all
completed transactions to Participating Entities utilizing this
$300 per vehicle purchased directly through NAFG
Agreement. The Administrative Fee will be calculated as a
stated percentage, or flat fee as may be applicable, of all
$200 per vehicle purchased through our approved partner dealer,
completed transactions utilizing this Master Agreement
Alan Jay Automotive
within the preceding Reporting Period defined in the
agreement.
At this time, no other partner dealer groups are included in the
scope of this agreement for administrative fee purposes. This fee will
be submitted on all completed transactions during each applicable
reporting period, in accordance with the terms outlined in the Master
Agreement.
Table 6B: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is:
Comments
74
The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts, state
Members receive the best
contracts, or agencies.
overall value, service and
customer care from NAFG.
Table 7A: Depth and Breadth of Offered Equipment Products and Services (200 Points, applies to Table 7A, 7B, and
7C or 7D)
Sourcewell is seeking proposals for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories. Awards under
this solicitation for Automobiles, SUVs, Vans, and Light Trucks will be in two (2) categories.
Proposers submitting a proposal in Category 1 as defined herein will be submitting in the broad category that includes all types of
engines, fuel, and propulsion systems. For example, if a proposer offers vehicle solutions with Internal Combustions Engines (ICE) as
well as vehicles with electric propulsion systems the Proposer should designate it is seeking an award in Category 1 ONLY.
Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2
for electric propulsion systems ONLY.
Item Category Selection
75 Category 1: ALL engines, fuel, and propulsion type Automobiles, SUVs, Vans, and Light Trucks
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
Table 7B: Depth and Breadth of Offered Solutions
Line
Item
Question
Response
76
Provide a detailed description of all the
National Auto Fleet Group is offering a comprehensive lineup of vehicles and turnkey
Solutions offered, including used Solutions if
fleet solutions under this proposal. We represent 17 OEM manufacturers, collectively
applicable, offered in the proposal.
offering over 100 makes and models across Class 1-3 vehicles, as well as select
Cab & Chassis configurations. These include sedans, SUVs, pickup trucks, vans,
hybrid models, and electric vehicles. Our inventory spans gas, diesel, hybrid, and all -
electric platforms to meet the evolving operational and sustainability goals of
Sourcewell members.
All vehicle solutions offered through NAFG can be customized with upfits to meet
industry -specific needs. They range from basic toolboxes and ladder racks to line
mechanic bodies, service beds, utility bodies, and more. Upfits can be completed by
either a trusted partner from our established upfitter network or by a supplier chosen
by the member. In either case, NAFG coordinates directly to provide complete,
turnkey quotes with all elements clearly specified.
At this time, used vehicles are not offered as part of this proposal, as we are
focused on delivering new, warrantied, and fully specifiable vehicles that align with
Sourcewell members' procurement and compliance standards.
77
Within this RFP category there may be
Subcategory titles that best describe the solutions offered by National Auto Fleet
subcategories of solutions. List subcategory
Group include:
titles that best describe your products and
services.
Passenger Vehicles (Sedans, SUVs, Crossovers)
Light -Duty Trucks (Class 1-3)
Cab & Chassis
Cargo and Passenger Vans
Hybrid and Electric Vehicles
Utility Vehicles and Work Trucks
Upfitted Vehicles — Service Bodies, Mechanic Trucks, Utility Beds
Fleet Leasing Options (via NCL)
Custom Upfit Coordination (Turnkey Quotes)
Online Quote Building and Member Support Tools
These subcategories reflect the breadth of our offering and our ability to provide end -
to -end solutions, from vehicle sourcing to upfit customization and delivery.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
Table 7C: Depth and Breadth - Category 1 - All Engine Types
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
r We will not be submitting for Table 7C: Depth and Breadth - Category 1 - All Engine Types
Line
Item
Category or Type
Offered *
Comments
78
Automobiles
Yes
Models offered are from 17 OEM's outlined in the specifications
f No
attachment.
79
Sport Utility Vehicles
r Yes
Models offered are from 17 OEM's outlined in the specifications
r No
attachment.
80
Vans
r Yes
Models offered are from 17 OEM's outlined in the specifications
r No
attachment.
81
Light Trucks (half ton, three quarter
r' Yes
Models offered are from 17 OEM's outlined in the specifications
ton, and one ton)
r No
attachment.
82
Vehicles of the types and
r Yes
Models offered are from 17 OEM's outlined in the specifications
classifications in 78-81 above with
r No
attachment.
upfitting designed for Public Safety
Applications
83
Vehicles of the types and
r Yes
Models offered are from 17 OEM's outlined in the specifications
classifications in 78-81 above with
r No
attachment.
upfitting designed for ADA and
Paratransit Applications
84
Vehicles of the types and
r Yes
Models offered are from 17 OEM's outlined in the specifications
classifications in 78-81 above with
r No
attachment.
upfitting designed for Service Body
and Utility Bed for Light Truck
85
Conventional Internal Combustion
r Yes
Models offered are from 17 OEM's outlined in the specifications
models
r No
attachment.
86
Natural gas, propane autogas,
G Yes
Models offered are from 17 OEM's outlined in the specifications
hybrid, or alternative fuel models
r No
attachment.
87
Electric powered models
r. Yes
Models offered are from 17 OEM's outlined in the specifications
rNo
attachment.
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
Table 7D: Depth and Breadth - Category 2 - Electric Propulsion Systems Only
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
I✓ We will not be submitting for Table 7D: Depth and Breadth - Category 2 - Electric Propulsion Systems Only
Item
Category or Type
Offered *
Comments
88
Automobiles
f Yes
r No
89
Sport Utility Vehicles
r Yes
r No
90
Vans
r Yes
r No
91
Light Trucks (half ton, three quarter
r Yes
ton, and one ton)
r No
92
Vehicles of the types and
r Yes
classifications in 88-91 above with
r No
upfitting designed for Public Safety
Applications
93
Vehicles of the types and
r Yes
classifications in 88-91 above with
r No
upfitting designed for ADA and
Paratransit Applications
94
Vehicles of the types and
r Yes
classifications in 88-91 above with
r No
upfitting designed for Service Body
and Utility Bed for Light Truck
Table 8: Exceptions to Terms, Conditions, or Specifications Form
Line Item 95. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Master Agreement terms,
conditions, or specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master
Agreement Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload
field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be
included in the Master Agreement.
Do you have exceptions or modifications to propose? Acknowledgement'
r Yes
C: No
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
• Pricing - Price File for NAFG 081325.zip - Sunday August 10, 2025 00:37:53
• Financial Strength and Stability - Financial Strength and Stability for NAFG 081325.zip - Sunday August 10, 2025 00:38:28
• Marketing Plan/Samples - Marketing Plan for NAFG 081325.zip - Sunday August 10, 2025 00:38:58
• WMBE/MBE/SBE or Related Certificates - MBE and Realted Certificates for NAFG 081325.zip - Sunday August 10, 2025 00:39:21
• Standard Transaction Document Samples - Standard Transaction for NAFG 081325.zip - Sunday August 10, 2025 00:39:37
• Requested Exceptions (optional)
• Upload Additional Document - ALL 17 Manufacture Models and Warranty for NAFG 081325.zip - Sunday August 10, 2025 00:40:37
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
I certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the
jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
award.
3. The Proposer certifies that:
(1) The prices in this Proposal have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other
Proposer or competitor before award unless otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the
United States Department of the Treasury found at: https://www.treasury_.gov/ofac/downloads/sdnIist.pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the
State of Minnesota; the United States federal government, as applicable; or any Participating Entity. Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Jesse Cooper, Fleet Manager, 72 Hour LLC, DBA: National Auto Fleet Group
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC
Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum _6_ Automobiles _SUVs_ Vans_Light_Trucks_RFP_081325rV
1
Tue August 5 2025 09:12 AM
Addendum _5_Automobiles _SUVs_ Vans_Light_Trucks_RFP_081325rV
2
Mon August 4 2025 08:59 AM
Addendum _4_Automobiles _SUVs_Vans—Light _Trucks _RFP_081325
2
Wed July 30 2025 08:06 AM
Addendum _3_Automobiles _SUVs_ Vans_Light_Trucks_RFP_081325rV
1
Mon July 28 2025 07:50 AM
Addendum _2_Automobiles _SUVs_Vans—Light _Trucks _RFP_081325
2
Fri July 25 2025 08:11 AM
Addendum _1_Automobiles _SUVs_ Vans_Light_Trucks_RFP_081325
2
Wed July 23 2025 04:15 PM
Bid Number: RFP 081325 Vendor Name: 72 HOUR LLC