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Home My WebLink About09 AUTHORIZE AND AWARD FOR COLUMBUS TUSTIN PATIO COVERDocusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E MEETING DATE TO FROM Agenda Item AGENDA REPORT Reviewed: City Manager Finance Director MARCH 17, 2026 ALDO E. SCHINDLER, CITY MANAGER MICHAEL GRISSO, DIRECTOR OF PUBLIC WORKS SUBJECT: AUTHORIZE USE OF THE SOURCEWELL PURCHASING PROGRAM FOR THE COLUMBUS TUSTIN GYM PATIO COVER PROJECT SUMMARY: Staff is requesting authorization to utilize Sourcewell Purchasing Program to acquire a patio cover for the Columbus Tustin Gym Patio Cover Project. RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 26-10 authorizing use of the Sourcewell Purchasing Program to purchase a patio cover and installation services for the Columbus Tustin Gym Patio Cover Project in the not -to -exceed amount of $282,700.00; and 2. Authorize the City Manager and the City Clerk to execute the contract documents on behalf of the City. FISCAL IMPACT: Sufficient funds have been appropriated in the Fiscal Year 2025-2026 General Fund Capital Improvement Program Budget for the Columbus Tustin Gym Patio Cover Project. CORRELATION TO THE STRATEGIC PLAN: This project contributes to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets, Strategy 5: Create and implement a plan to protect the City's public assets. Specifically, the project implementation of Strategy 5a, which among other items, is for the improvement of public facilities. BACKGROUND AND DISCUSSION: The Columbus Tustin Gym patio cover provides an important shaded outdoor area that supports facility programming and community activities. The existing wood patio cover was original to the build and constructed in 1996. Over the past 30 years in service, the wood structure deteriorated to a condition that posed a safety, concern for continued use. To ensure public safety the Public Works Department proactively removed the major components that posed safety concerns. afs Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E City Council Agenda Report Columbus Tustin Gym Patio Cover March 17, 2026 Page 2 The proposed project will complete the removal of the existing patio cover and replace it with a new steel patio cover system designed to match the picnic shelter located in Columbus Tustin Park. This improvement will restore full use of the outdoor space and support scheduled programming at the Columbus Tustin Gym, particularly during warmer months when shaded areas are essential. The scope of work includes removal of the remaining structure and purchase and installation of a new ICON Shelters patio cover. ICON Shelters was selected for its ability to match the existing park picnic shelter and for its proven durability and low maintenance requirements. Staff recommends utilizing an alternative delivery method through a Cooperative Agreement, specifically the Sourcewell cooperative purchasing program. This approach allows the City to utilize a competitively solicited bid conducted by another public agency on behalf of cooperative members nationwide. By leveraging the collective purchasing power of public agencies, the cooperative procurement process reduces costs while maintaining competitive pricing and quality standards. The use of the Sourcewell cooperative will also streamline the project timeline, allowing the patio cover to be completed and operational in time for summer 2026 programming and activities at the Columbus Tustin Gym. Pursuant to Tustin City Code Section 1625(c), the City is authorized to utilize regional, state, or federal purchasing programs. Approval of this action would allow the City to award the contract through the cooperative procurement process to the proposer offering the best value. Staff is requesting authorization to utilize Sourcewell purchasing program to acquire a patio cover for the Columbus Tustin Gym Patio Cover Project, with distribution from ICON's authorized dealer, PowerCon Improvements, Inc., to utilize contract number 092325-ICON with ICON Shelter Systems to purchase the patio cover and installation services for the Columbus Tustin Gym Patio Cover Project, in the not -to -exceed amount of $282,700. Michael Grisso Director of Public Works Attachments: 1. Resolution No. 26-10 2. Quote Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E ATTACHMENT 1 Resolution No. 26-10 Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191E RESOLUTION NO. 26-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING USE OF THE SOURCEWELL PURCHASING PROGRAM TO PURCHASE A PATIO COVER AND INSTALLATION SERVICES FOR THE COLUMBUS TUSTIN GYM PATIO COVER PROJECT, CIP NO. 10032 WHEREAS, the City has need to purchase various material, services, supplies and equipment in order to conduct the operations of the City in connection with the Columbus Tustin Gym Patio Cover Project, CIP No. 10032; and WHEREAS, Section 1625(c) of the Tustin City Code authorizes the purchase of supplies, materials or equipment through the State Department of General Services or through the County of Orange Cooperative Purchasing Program, or other government purchasing program, when such supplies, materials or equipment can be more efficiently or more cheaply obtained through such purchasing programs. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin, as follows: Section 1. That in accordance with Section 1625(c) of the Tustin City Code, the City Council of the City of Tustin, California, does hereby authorize use of the Sourcewell Purchasing Program, with distribution from ICON's authorized dealer, PowerCon Improvements, Inc., to utilize contract number 092325-ICON with ICON Shelter Systems to purchase the patio cover and installation services for the Columbus Tustin Gym Patio Cover Project, CIP No. 10032, in the not -to - exceed amount of $282,700. Section 2. The City Manager, is hereby directed to sign and deliver all necessary requests and other documents in connection therewith and for and on behalf of the City of Tustin. APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 17t" day of March, 2026. AUSTIN LUMBARD Mayor ATTEST: ERICA N. YASUDA City Clerk Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191E APPROVED AS TO FORM: DAVID E. KENDIG, City Attorney /MSD/ STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Yasuda, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 26-10 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 17tn day of March, 2026 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA City Clerk Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191 E ATTACHMENT 2 Quote Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191E PowerCon Improvements Inc LIC#1016331 DIR#1000031876 8121 Wing Ave El Caion CA 92020 Name / Address Columbus Tustin Patio Cover Sourcewell Contract # 092325-ICON City of Tustin Ship To Estimate Date Estimate # 2/26/2026 3005 Item Description Total Patio Cover Scope of Work: Patio Cover Canopy Replacement and Demo Existing Beams and 282,700.00 Steel Brackets - Sourcewell Contract # 092325-ICON Note: A 10% ($25,700) Contingency has been added to this estimate for Unforseen work that may incur. Contingency will be returned to customer if it is not used. Note: Proposal price is estimated for the Patio Cover Canopy Replacement and Demo Powercon Improvements Inc Lic # CA 1016331 DIR # 1000031876 EIN# 26-1977727 - Qty (1) 201X100' Patio Cover Canopy Replacement, and Demo Existing Beams and Steel Brackets To Include per plans: - Installation of All Steel Beams per plans - Onsite Welding of all Steel Beams as specified - Priming and Painting of the Steel (Etch primer and finish coat by Sherwin Williams) - Paint to match existing shade structure on site - Installation of supplied roof panels - Supplying Scissor lifts and Reach fork - Includes $7,500 budget for performance and payment bonds Exclusions: - Electrical (by others) Total Signature Page 1 Docusign Envelope ID: A07665AE-FOOC-47ED-8EB4-FE8E2F62191E PowerCon Improvements Inc LIC#1016331 DIR#1000031876 8121 Wing Ave El Caion CA 92020 Name / Address Columbus Tustin Patio Cover Sourcewell Contract # 092325-ICON City of Tustin Ship To Estimate Date Estimate # 2/26/2026 3005 Item I Description I Total - Rock, Kalichi or Unforseen Excavation challenges (Billed at Per HT + Equipment) Industry Standard Cost - Underground Markout by Prime Contractor - Bonding - Soil Reports and Compaction - Special Inspections - DSA Inspections by Prime Contractor - Grading of site area (needs to be Level) - Footing locations Determined by prime contractor or surveyor - Concrete Testing (by Prime Contractor) - Engineered drawings, Permits and fees by Prime contractor - Decorative column wraps - No Hauling of dirt spoils Sales Tax Total Signature 0.00 $282,700.00 Page 2