HomeMy WebLinkAbout13 MDS PROJECT 10-15-01AGENDA REPORT
NO. 13
10-15-01
MEETING DATE'
TO:
FROM:
SUBJECT:
OCTOBER 15, 2001
WILLIAM HUSTON, CITY MANAGER
POLICE DEPARTMENT
270-85
AUTHORIZATION TO EXPEND FUNDS---MDS PROJECT
sUMMARY
In March of 1998 the Police Department entered into an agreement with Brea MDS and
applied jointly for a-"COPS MORE" grant for a Mobile Data System. On 9-11-2000, the
"COPS MORE" grant office authorized the purchase of hardware. Under the terms of
the grant, the City of Tustin is required to make a 25% match to the grant's 75%
funding.
RECOMMENDATION '
Authorize the expenditure of Police Department Salary Savings funds to meet City's
25% funding responsibility. -
FISCAL IMPACT
$205,085..00.
BACKGROUND
In the computerization plan for the Tustin Police Department, Mobile Data Systems
have been a significant part. These systems allow officers to send and receive
information from their patrol car on the street. New technology available will enable
transmission of reports, photos, fingerprints, and other information from the mobile data
terminals in the police units to the police station.
The Brea Mobile Data System offers us a radio frequency for transmission of data and a
transmission speed necessary for the newer technology, which transmits images and
reports.
Attached is a spreadsheet outlining estimated costs for the Tustin Police Department.
The proposed costs are based on 35 mobile data computers and related equipment.
Funds to acquire this technology have been granted through the "COPS MORE" grant.
Brea contracted with grant writers to complete the grant. The grant will provide
approximately 75 cents on the dollar necessary to complete the project. The City of
Tustin is required to make the 25 percent match pursuant to the grant, and pick up
special costs necessary to interface the mobile data computers with our existing records
management and computer-aided dispatch systems.
This is a unique opportunity for the Police Department to acquire what has become
standard technology in most agencies.
STEVE FOSTER
Chief of Police
SF:FW:tc
Attachment
mm m m mmmm.
mm mm m mm
~m. ~m ~m mm ~m m ~m
*OB = Original Budget MB = Modified Budget
Tustin
Grant Summary
Status Equipment/Description Quantity Unit Cost Committed Budgeted Balance
West Covina Services Group 20,000
Subtotal 20,000 25,000 5,000
1 Year Brea MDS Services 35 130 54,600
2nd Year Brea MDS Services 35 130 54~600
Subtotal 109,200 109,200 0
Radcom 62,000
Subtotal 62,000 21,000 -41,000
Fieldworks- FW 2000 MDC 35 7,160 250,600
VRM650 (15-35 Watts) 35 3,028 105,984
Pinacle Services MDC Install . 35 . . . 13,108 .
Subtotal 369,692 366,800 -2,892
VRM650 Setup 35 50. 1,750
MDC Setup '35 ,75 2T625 -
Subtotal 4,375 5,000 625
Equipment TotalI 565,267 527,000 -38,2671
Item # BreaMDS Infrastructure Quantitv Unit Cost Committed Budgeted BalanCe
Installment I Payment (Paid) 39,571
Installment 2 Payment , 30~849
Subtotal 70,420 70,420 0
TOTAL BUDGET
635,687 597,420 -38,267
Outstanding Items
WCSG
Year I and Year 2 of BreaMDS Fees
RADCOM
MDCs, VRMs, and Software
System Integration & Training
Brea MDS Expansion
Payments .
Ttl. Cost Ttl. Grant Ttl. Tustin
20,000 20,000 5,000
109,200 109,200 27,300
62,000 21,000 46,250
369,692 366,800 94,592
4,375 4,375 1,094
30,849 0 30,849
$596~ 116 521T375 205~08.5
*All adjustments equipment quantities and associated expenditures require COPS office approval.
25% Tustin 75% Grant
5,.000 15,000
27,300 81,900
5,250 15,750
91,700 275,100
1,094 3,281
0 0
130~344 391~031
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