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HomeMy WebLinkAbout01 PC Minutes 10-9-07ITEM #1 MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION OCTOBER 9, 2007 7:02 p.m. CALL TO ORDER Given PLEDGE OF ALLEGIANCE Murray absent ROLL CALL Present: Chair Nielsen, Chair Pro Tem Puckett Commissioners Kozak and Thompson Absent: Commissioner Murray Staff present Elizabeth Binsack, Community Development Director David Kendig, Deputy City Attorney Dana Ogdon, Assistant Director of Community Development Scott Reekstin, Senior Planner Eloise Harris, Recording Secretary None Approved None Received report and provided direction to staff PUBLIC CONCERNS CONSENT CALENDAR 1. APPROVAL OF MINUTES - SEPTEMBER 25, 2007, PLANNING COMMISSION MEETING. It was moved by Puckett, seconded by Kozak, to approve the Consent Calendar. Motion carried 4-0. PUBLIC HEARINGS REGULAR BUSINESS 2. HISTORIC REGISTER PLAQUE PROGRAM The Planning Commission will discuss the proposal presented in the staff report regarding the potential revised process of implementing the historic plaque/commended properties programs. RECOMMENDATION: That the Planning Commission receive the report and provide direction to staff. Minutes -Planning Commission 10-9-07 -Page 1 Reekstin Presented the staff report. Thompson Asked for clarification regarding the cost and application process. Reekstin Indicated that the nomination process is very simple; there is a nomination form with the address of the property; the cost of the plaque varies; there are two sizes; the cost is approximately $150. Thompson Asked if the commendation program would include commercial buildings such as the hardware store, the old sheet metal shop, etc. Reekstin Answered that has not been the practice so far; the program has been dedicated to residential properties. Puckett Asked if the proposal was prepared after meeting with the Historical Society and whether or not everyone agreed that this would be the way to do it. Reekstin Responded that staff met with the Historical Society; the President of the Conservancy received a copy of the report; there was no joint meeting. Nielsen Asked if the Conservancy provided input. Reekstin Answered in the negative. Director Stated that staff chose to include the commended property program along with the plaque program partially because the City pays for the plaques under that program and it seemed to fit well into this program; if the Planning Commission prefers to split that out, staff would need direction. Puckett Noted that he liked the proposal and was willing to accept it as prepared; he stated his .preference that the commendation program nominations come to the Planning Commission. Nielsen Thanked staff for the report; he liked the collaboration aspect between the Conservancy and Historical Society; he would like to see more of the specifics from those two entities regarding the logistics involved in working together; rather than going to each .one, perhaps there could be a joint committee to settle things. Kozak Stated his agreement with the above comments regarding the staff framework; the stakeholders collaborative aspect is important; recommendations for both programs should come from the Planning Commission since the Commission has been charged with the responsibilities of historic preservation; adding additional details to the structure of the person or committees referenced in Minutes -Planning Commission 10-9-07 -Page 2 the staff report would be a good place to start; there needs to be an understanding of exactly how that would be accomplished; he is in full support of the proposal. Director Indicated that the desire was to have the City be the repository, get the information, provide the Conservancy and the Historical Society with the application, and within 10 days get the information back in order to move the process along so that residents would not be waiting too long for their plaques; it would not be a committee process unless the Planning Commission would like it to be one. Nielsen Stated that what he was getting to was understanding the logistics of the Conservancy and the Historical Society deciding what they are going to do to ensure quick turnaround, rather than have things drag because the Planning Commission does not have the specific detail items of the framework set up; he also feels the nominations should come through the Planning Commission. Kozak Agreed that the organization of the review process could involve two models: one would be where the Conservancy might be the lead organization in researching and reviewing the nominations, soliciting information from the Historical Society and then moving the nomination forward to the Community Development Department; alternatively, there might be some committee or sub- committee or group of the two organizations that would meet on a regular basis, bringing a single document forward to the City and the Planning Commission; it may be inappropriate to impose such a plan on those two organizations, but that would be a viable model. Nielsen Indicated that structure should not be imposed upon those organizations; the Planning Commission needs to be aware of what the specific framework is going to be in order to move forward. Thompson Added that the 10-day fuse for review would be a good idea in order to iron out any kinks; it might be good in the meantime to proceed with the plaque program, see how the details get worked out, and how the process actually works; if that runs smoothly, perhaps the commendation program could fold in later after the Planning Commission has had a chance to see how the process is working; if there are two bodies making a recommendation on the name of the structure and the year, there can sometimes be differences of opinion; the person residing in the house may have yet another opinion; the hope is that the process will be collaborative and details resolved without any controversy. Nielsen Suggested there are two approaches, either proceed as Commissioner Thompson suggested or combine it and go through the framework as we have it to see if it might be necessary to pull Minutes -Planning Commission 10-9-07 -Page 3 the commendation program back out of the process; it would be appropriate for the Commission to have that option. Brent Ferdig, Board Stated the Conservancy has reviewed the proposal and agreed of Directors of the with that the Conservancy is willing to work the Historical Society on Tustin Preservation this program; the 10-day timeframe may make it difficult for the Conservancy Conservancy to meet with the Historical Society and reach an agreement; possibly the Historical Society could focus more on the history and the Conservancy more on the architectural features and then put together a report for City staff. Nielsen Thanked Mr. Ferdig for his input and stated his appreciation for the collaborative nature of getting everyone involved and working together. Kozak Thanked Mr. Ferdig for attending this evening and expressing the Conservancy's willingness to work on the program; the architectural and historical aspects of individual properties are important parts that will improve the process; stated he understood the idea of the 10-day turnaround period; perhaps a different approach might be how often the Planning Commission would want to see the items on the agenda; a quarterly basis could involve acut-off date for a particular quarterly report coming before the Commission; this could be an alternative to the 10-day option. Nielsen Asked staff if Commissioner Kozak's suggestion would be workable. Director Indicated that, if that were the case, the timeframe could be 30 days; staff has been doing this for some time; some properties are easy; others are difficult, sometimes requiring research at the Assessor's office or County that could take two months to resolve. Nielsen Asked the other members of the Commission if the timeframe should be extended from 10 to 30 days. Kozak Stated he thought the Director's suggestion was a good one. Nielsen Suggested modifying the timeframe to 30 days in order to get everyone involved. It was moved by Puckett, seconded by Kozak, to receive and file the report. Motion carried 4-0. STAFF CONCERNS 6. REPORT OF ACTIONS TAKEN AT THE OCTOBER 2, 2007, CITY COUNCIL MEETING. Minutes -Planning Commission 10-9-07 -Page 4 Director Indicated there was nothing to report from the City Council meeting. Stated there will be a parking workshop before the City Council on Tuesday, October 16, at 3:00 p.m.; the Council will be discussing a potential prohibition of parking of various arterials, off-street parking regulations, etc.; the Commissioners are invited to attend; staff can provide the staff report and PowerPoint presentation to the Commissioners who are unable to attend. Noted there will be training in Ventura related to historic preservation on October 23 from 9:00 a.m. to 4:00 p.m.; please notify staff if you wish to attend. Nielsen Stated that it would be helpful if the agenda for the workshop could be forwarded to the Commissioners. Director Responded that the agenda is not yet posted. Nielsen Requested that any flyer that might be available for the training should also be forwarded. Director Added there will be another training session in San Diego in November; staff will provide the information to the Commissioners. COMMISSION CONCERNS Thompson Indicated that he and his family attended the Tustin Tiller Days Parade and enjoyed it very much. Noted he will be attending the Planning Officials Forum next week. Kozak Stated that he and his family also attended the Tustin Tiller Days events and had a good time. Thanked staff and the Preservation Conservancy for the information and their efforts in moving the historic plaque process along. Thanked staff for the training information and opportunities. Mentioned that he will be attending the Planning Officials Forum and also the Chamber's Strategic Planning Session. Puckett Noted that Commissioner Thompson already looks like a pro and is a welcome addition to the Commission. Noted he represented the City at the F & M Bank VIP party, which was well-attended; the bank is a welcome addition to the City. Minutes -Planning Commission 10-9-07 -Page 5 Puckett continued Added that he attended the Tiller Days festivities and congratulated all the people who work so hard to put on this event; thanks to the Conservancy, he was able to ride the trolley with former Miss Tustins and former mayors; he exited the trolley at the end and went back to get on the former Men and Women of the Year float; the parade was even better the second time. Nielsen Stated that he also attended and enjoyed the Tiller Days parade and thought he was seeing double as every time he looked up Chair Pro Tem Puckett was on another float; it is nice to have someone who qualifies for a lot of different community organizations; Commissioner Puckett has been a great resource for the City for many years. Indicated that he -also enjoyed his short stint serving pancakes at the Pancake Breakfast on Saturday for Tiller Days; this was the 50~' anniversary of Tiller Days. Noted he attended the Grand Opening of Facelogic in The District which is a spa business with facials, etc.; and, encouraged everyone to visit that facility. Requested that code enforcement check the Tustin High School street signs on EI Camino Real for graffiti; and, reminded everyone who sees graffiti to report it to the Graffiti Hotline, 714-573-3111. 7:31 p.m. ADJOURNMENT It was moved by Thompson, seconded by Puckett, to adjourn. Motion carried 4-0. The next regular meeting of the Planning Commission will be held Tuesday, October 23, 2007, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Minutes -Planning Commission 10-9-07 -Page 6