Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2007-08FY PROG & FINC'L PLAN
~~~~~~~ °~raca~ ~eat~2007-2008 LOU BONE, MAYOR TERRY AMANTE, MAYOR PRO TEM TONY KAWASHIMA DOUG DAVERT TIM PALMER CITY OF TUSTIN AL YEAR 200 TIM D. SERLET, DIRE MARIA R. HUIZAR, CHIEF DEPUTY CITY CLERK This Page Intentionally Left Blank CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TABLE OF CONTENTS PAGE MESSAGE OF THE CITY MANAGER .......................................................................................................1 GENERAL INFORMATION .......................................................................................................................15 LOCAL GOVERNMENT ORGANIZATIONAL CHART ...................................................................................16 A UNIQUE HISTORY ....................................................................................................................................17 EDUCATION .................................................................................................................................................19 BUSINESS .....................................................................................................................................................21 FINANCIAL SUMMARY .............................................................................................................................23 FUND BALANCE PROJECTIONS EXPENDITURE SUMMARY BY FUND ........................................................24 GENERAL FUND EXPENSES ......................................................................................................................... 25 GENERAL FUND RESOURCES ......................................................................................................................26 CAPITAL IMPROVEMENT PROJECTS ..........................................................................................................27 TOTAL BUDGET RESOURCES ......................................................................................................................28 TOTAL BUDGET EXPENSES .........................................................................................................................29 TOTAL EXPENSES-ALL FUNDS ....................................................................................................................30 SALES TAX REVENUE ..................................................................................................................................31 GANN LIMIT ................................................................................................................................................ 32 FY 2007-08 Appropriations Limit ......................................................................................................................32 TUSTIN'S ECONOMIC ANALYSIS AND FISCAL SUMMARY ........................................................................33 SALES TAX ...................................................................................................................................................33 PROPERTY TAX ........................................................................................................................................... 33 BUSINESS LICENSE TAX ..............................................................................................................................34 FRANCHISE .................................................................................................................................................. 34 TRANSIENT OCCUPANCY TAX ....................................................................................................................34 LICENSE &PERMITS ...................................................................................................................................34 FINES ............................................................................................................................................................ 35 INTEREST ..................................................................................................................................................... 35 SERVICE CHARGES .....................................................................................................................................35 INTERFUND CHARGES .................................................................................................................................35 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - BUDGET POLICY ......................................................................................................................................... 36 FINANCIAL STRUCTURE ............................................................................................................................. 36 GENERAL FUND REVENUE ......................................................................................................................... 36 SPECIAL REVENUE FUNDS .......................................................................................................................... 36 DEBT SERVICE FUNDS ................................................................................................................................ 37 CAPITAL PROTECTS FUNDS ........................................................................................................................ 37 ENTERPRISE FUNDS .................................................................................................................................... 38 INTERNAL SERVICE FUNDS ........................................................................................................................ 38 TRUST AND AGENCY FUNDS ....................................................................................................................... 38 REVENUE PROJECTIONS ............................................................................................................................. 38 EXPENDITURE APPROPRIATIONS ............................................................................................................... 39 PERS ........................................................................................................................................................... 41 DEFERRED COMPENSATION ....................................................................................................................... 41 SELF-INSURANCE PROGRAM/RISK POOL ................................................................................................. 41 CLASSIFICATION AND COMPENSATION PLAN PERSONNEL BUDGETING .................................................. 42 LEGISLATION .............................................................................................................................................. 45 LEGISLATION POSITION CONTROL REPORT ............................................................................................. 46 LEGISLATION EXPENDITURE SUMMARY ................................................................................................... 47 CITY COUNCIL ............................................................................................................................................ 48 CITY ATTORNEY ......................................................................................................................................... 49 ADMINISTRATION ..................................................................................................................................... 51 ADMINISTRATION ORGANIZATIONAL CHART ........................................................................................... 52 ADMINISTRATION POSITION CONTROL REPORT ......................................................................................53 ADMINISTRATION EXPENDITURE SUMMARY ............................................................................................ 54 CITY MANAGER .......................................................................................................................................... 55 FINANCE ...................................................................................................................................................... 55 DESCRIPTION :................................................................................................................................................. 5 5 TASKS :.............................................................................................................................................................. 55 HUMAN RESOURCES ................................................................................................................................... 56 INFORMATION TECHNOLOGY ....................................................................................................................57 COMMUNITY ............................................................................................................................................... 59 (~) CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - DEVELOPMENT ..........................................................................................................................................59 COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART ......................................................................... 60 COMMUNITY DEVELOPMENT POSITION CONTROL REPORT ...................................................................61 COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY ..........................................................................62 COMMUNITY DEVELOPMENT-PLANNING DIVISION ..............................................................................63 COMMUNITY DEVELOPMENT-BUILDING DIVISION ...............................................................................64 PUBLIC WORKS .......................................................................................................................................... 65 PUBLIC WORKS ORGANIZATIONAL CHART .............................................................................................. 66 PUBLIC WORKS POSITION CONTROL REPORT .......................................................................................... 67 PUBLIC WORKS EXPENDITURE SUMMARY ................................................................................................ 68 PUBLIC WORKS -ADMINISTRATION ..........................................................................................................69 PUBLIC WORKS -ENGINEERING ................................................................................................................69 PUBLIC WORKS -STREETS .........................................................................................................................70 PUBLIC WORKS -LANDSCAPE .................................................................................................................... 70 PUBLIC WORKS -VEHICLES ....................................................................................................................... 71 PUBLIC WORKS -FACILITIES .................................................................................................................... 71 PUBLIC WORKS -EMERGENCY SERVICES ................................................................................................ 72 POLICE .......................................................................................................................................................... 73 POLICE ORGANIZATIONAL CHART ............................................................................................................ 74 POLICE POSITION CONTROL REPORT ....................................................................................................... 75 POLICE EXPENDITURE SUMMARY ..............................................................................................................76 POLICE DEPARTMENT -ADMINISTRATION .............................................................................................. 76 POLICE DEPARTMENT -COMMUNITY POLICING DIVISION .................................................................... 77 POLICE DEPARTMENT -ADMINISTRATIVE SERVICES DIVISION ............................................................. 78 FIRE ................................................................................................................................................................ 80 FIRE EXPENDITURE SUMMARY ..................................................................................................................82 FIRE SERVICES ............................................................................................................................................83 DESCRIPTION :................................................................................................................................................. 8 3 PARKS AND RECREATION ......................................................................................................................85 PARKS AND RECREATION ORGANIZATIONAL CHART .............................................................................. 86 PARKS AND RECREATION POSITION CONTROL REPORT ..........................................................................87 (3) CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS AND RECREATION EXPENDITURE SUMMARY ................................................................................ 88 PARKS & RECREATION -ADMINISTRATION ............................................................................................. 89 PARKS AND RECREATION -SPORTS ......................................................................................................... 89 PARKS AND RECREATION -CLASSES/CULTURAL ARTS .......................................................................... 90 PARKS AND RECREATION -TUSTIN FAMILY AND YOUTH CENTER ......................................................... 90 PARKS AND RECREATION -SUPPORT SERVICES ...................................................................................... 91 PARKS AND RECREATION -SENIOR SERVICES ......................................................................................... 91 NON-DEPARTMENTAL ............................................................................................................................. 93 NON DEPARTMENTAL EXPENDITURE SUMMARY ...................................................................................... 94 COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) ............................................................... 95 COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) EXPENDITURE SUMMARY ............................... 96 COMMUNITY DEVELOPMENT BLOCK GRANTS ......................................................................................... 97 DESCRIPTION :................................................................................................................................................. 97 TUSTIN LANDSCAPE LIGHTING DISTRICT & STREET LIGHTING DISTRICT ......................... 99 TUSTIN LANDSCAPE LIGHTING DISTRICT & STREET LIGHTING DISTRICT EXPENDITURE SUMMARY ....................................................................................................................................................................100 TUSTIN COMMUNITY REDEVELOPMENT AGENCY (RDA) .........................................................101 TUSTIN REDEVELOPMENT AGENCY ORGANIZATIONAL CHART ...........................................................102 TUSTIN REDEVELOPMENT AGENCY POSITION CONTROL REPORT .......................................................103 TUSTIN REDEVELOPMENT AGENCY EXPENDITURE SUMMARY .............................................................104 TUSTIN COMMUNITY REDEVELOPMENT AGENCY .................................................................................106 DESCRIPTION :............................................................................................................................................... 106 TUSTIN LEGACY .......................................................................................................................................107 TUSTIN LEGACY POSITION CONTROL REPORT ......................................................................................108 TUSTIN LEGACY EXPENDITURE SUMMARY .............................................................................................109 TUSTIN LEGACY ........................................................................................................................................110 DESCRIPTION :...............................................................................................................................................110 WATER ENTERPRISE ..............................................................................................................................111 PUBLIC WORKS ORGANIZATIONAL CHART ............................................................................................112 WATER POSITION CONTROL REPORT .....................................................................................................113 WATER EXPENDITURE SUMMARY ............................................................................................................114 (4) CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER ENTERPRISE -BILLING ...............................................................................................................115 DESCRIPTION :...............................................................................................................................................115 TASKS :............................................................................................................................................................115 WATER ENTERPRISE -OPERATIONS .......................................................................................................115 WATER ENTERPRISE -MAIN STREET WATER FACILITY .......................................................................116 WATER ENTERPRISE - 17TH STREET DESALTER ......................................................................................116 WATER ENTERPRISE -PRODUCTION .......................................................................................................117 BUDGET PROCESS BUDGET CONTROLS AND BASIS AND GLOSSARY OF TERMS ..............119 BUDGET PROCESS .....................................................................................................................................121 INTERNAL CONTROL, BUDGETARY CONTROL AND ACCOUNTING BASIS .............................................122 GLOSSARY OF TERMS ...............................................................................................................................124 (5) This Page Intentionally Left Blank MESSAGE OF THE CITY MANAGER This Page Intentionally Left Blank .~ ~.. Office of the City Manager City of Tustin 300 Centennial Way Tustin, CA 92780 714.573.3010 FAX 714.838.1602 TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: WILLIAM A. HUSTON, CITY MANAGER RE: FISCAL YEAR 2007-08 PROGRAM AND FINANCIAL PLAN AND CAPITAL IMPROVEMENT PROGRAM Transmitted herewith are the City Council adopted Program and Financial Plan and Capital Improvement Program for fiscal year 2007-08. The Program and Financial Plan is the operating budget for all City services. The Capital Improvement Program (a separate document) includes approved projects for fiscal year 2007-08 and projects for a seven-year period. Program and Financial Plan The General Fund operating budget includes a reserve consistent with City policy and maintains services at levels established through past practice and City Council policy directives. The other major operating funds (redevelopment and water) and special funds (liability, lighting district, etc.) are balanced. There are no new programs included in the fiscal year 2007-08 budget. Included in the adopted budget are eleven additional staff positions which address increased workload due to development activity, regulatory requirements and implementation of the Police Department reorganization. The operating budget for all funds ensures that reserves are at levels that protect the City's financial interests and provide the flexibility to adjust in the future if needed. In the PAGEI past several years, through prudent financial planning, the City has been able to sustain consistent levels of services while: ^ Maintaining a 15% General Fund operating reserve for cash flow, investment income and any unforeseen contingencies; ^ Since fiscal year 1992-93, absorbing the annual loss of property tax revenue shifted to the Educational Revenue Augmentation Fund (ERAF) as mandated by the State which through fiscal year 2007-08 totals approximately $21 million; ^ In the past three years absorbing the loss of over $2 million in additional General Fund revenue shifts to the State in fiscal years 2004-05 and 2005-06; ^ Transferring monies to the capital improvement and park development funds in order to complete essential projects; ^ Transferring monies to the liability fund to meet obligations for the City's self- insured retention level. Each year the City Council is faced with decisions about allocating limited resources among a wide variety of needs. Bridging the gap requires choices. Over the years City Councils have placed a very high priority on the City's long-term financial stability and maintained service levels as best as possible. With the loss of some major sales tax generators, shifts of revenue mandated by the State and increasing operating costs, it has been a challenge. The City Council's premium on fiscal stability, together with high productivity put forth by City staff, has allowed the City to maneuver through challenging times. The coming year, with development picking up pace at the Tustin Legacy project and with an aggressive Capital Improvement Program, will also be a challenge. The 2007- 08 operating budget is tight, but the future continues to be positive. The budget for all funds is $208,837,601. Of this amount the total operating budget is $105,029,430, and the total capital improvement budget is $103,808,171. The General Fund totals $48,207,029, which is 23% of the total operating and capital budget. The 2007-08 General Fund budget is 6% higher than the authorized 2006-07 budget. PacE z Capital Improvement Program Budget The fiscal year 2007-08 Capital Improvement Program budget includes $103,808,171 in projects. Of this amount, $55,279,505 is for projects previously approved and $48,528,666 is for new projects or to supplement previously approved projects. The Capital Improvement Program budget provides a description of each project by type (water, street improvement, flood control, traffic signal, park, etc.) and location. The Capital Improvement Program budget also includes $312,868,002 in projects over a seven-year period (2007-08 through 2013-14). By their nature, significant capital improvement projects typically require an extended period of time to complete. Large projects entail preliminary and final design, environmental clearance, land acquisition and construction contracts. Sometimes, larger projects have to be phased due to funding limitations. Another consideration is the impact of a capital improvement project on the annual operating budget (e.g., a new park results in higher General Fund operating costs). The seven-year planning period allows the City Council to make decisions that involve setting priorities and trade-offs on how projects are funded and phased. Revenue streams dedicated by law to capital improvement projects (Gas Tax Fund, Measure M, etc.) are not sufficient in any one year to totally fund all projects. Each year the City Council makes policy decisions that affect the amount of funds committed for future capital improvement projects. At any given time, the total of resources reserved in the various capital improvement funds is not sufficient to complete the seven-year plan. Through the budget review process, the City Council establishes a planning tool and financial blueprint for long-term capital improvement projects. How projects are prioritized and whether discretionary General Fund income can be committed for capital improvements is decided through the seven-year plan. Another consideration is whether operating income is available to support a proposed capital improvement project. The seven-year Capital Improvement Program is updated each year as resources become available and priorities are re-assessed. Most funding allocated for capital PacE 3 improvement projects is restricted by law for specific purposes. Gas Tax, Measure M, water revenue, and any bond proceeds are earmarked solely for capital improvement projects. Historically, some amount is contributed from the General Fund that completely funds certain projects and supplements restricted funds for others. The amount of General Fund income available depends on the City's overall financial health and demands on General Fund income for day-to-day services. Due to fiscal constraints, no General Fund transfer to capital improvement funds is proposed for fiscal year 2007-08. Given the City's large investment in infrastructure and other public assets, financing of capital improvement projects will continue to be a significant budget consideration. Staff looks forward to working with the City Council in implementing the Program and Financial Plan and Capital Improvement Program. Respectfully, William A. Huston City Manager PacE 4 RESOLL1TlOIV IVCM. (}7-53 A REOLUTJOhJ OF THE IT1' OU~JCIL OF THE CITY CAF TIJTIEV, CALIFQF~,EiIIA, ADOPTING THE CITY BUaOET AIVD ,AF~PI~OPRIATIiVG FR~DM THE ANTIiPATFD REVENUES QF THE CITY FC3R THE= FISCAL YEAR 20Q7- :20~8 WHEREAS, in accordance with Section 7 1 ~h a# the Tustin City ode, the City Manager has prepared and submitted #~ the City Caurreil ~ I~ropoed Anr~uaE Budget f~rthe Qg7-(~~$ fiscal year, beginning July 1, (}i~7; and UU"I~EREAS; the pity Cc~ur~cil, as the IegisEatiore body of the tlity, has reviewed this pre~posed t~udget; hJOVW, T~-IEREFORE, t#~e pity ~~runcil of the ~Gi#y of Tustin dares t~ereb~r resolve, determine and order as fallt~ws: SETiON 1. certain dc~c~ament is an file in the office cif the Cit~y~ Clerk of the ~ityr of Tustin, heirrg marked acrd designated °City of Tustin Propr~sed Budget Og7- 2g{~8"_ Said document, ~s prepared by the City Martiager ar7d reviewed er~d adjusted by the City ~uncii, is hereby adapted fc~r the fiscal gear commencing ,~uiy 1, 21)07_ ECTIC}N ~, The f~lla~n+ing sums of money are hereby apprapriate~# from the anticipated revenues of the City of Tustin for the 2'007-2008 fiscal year, GOVEREVMENTAL FUNE~ ~Generai Fund $ 48,207,028 Capital F'r~,jects 14,5,135 Tustin street Lightiing District 517,20{) Tustin Landscape ~, Lighting District ~g,415 Equipment Replacement Fund 318,4~g REsk Management Funds 1,~4,g~8 ~eneraE Fixed Assets 5;50Q,000 TOTAL GOVERNl~~ENT,~L FUiVD 7~,g05,108 SPECIAL F~E'VEhILJP FUNDS ~AOMD $ 10,~(}[~ Asset Forfeiture 116,414 P+.rf~lic Safety ~4ugrnerrtatiorr 34{~,g[~0 Resolution NCB. Q7-~3 Page 1 ref 3 PAGE 5 Supplemental La+n~ Errfarcer~ent 21,00 CDB~G 1,153,206 Measure "'~1"' 7,1 ~7,~42 (,as Tax 1,{]90,00 Park Development 8,110,~Q0 Reass~essrnent District 95-1 ~ 9t}-2 11,46,102 Community ~aeilitie Districts 3gi,2(17,16~a TOTAL SPECIAL REVENUE FUNDS $ X8,982,230 V'~'ATER ENTERPRISE CaperationsfDebt Service 12,138,20 Capita) Irnprovem~r~t~ 2,9{12,214 Water Fixed Assets 1,3~i3,000 T+DTAL WATER E~kTERPRISE 34,403,464 TUSTIN LE~GA~C EC~1TERpi~ESE Operations $ ~ ~0 TOTAL TUSTIN LEGACY' ENTERPRISE $ ~,~i02,727 GRAND TOTAL 179,383,27 PASSED AND ADOPTED at a regular meeting of the City Cauneil of the Cily cif Tustirti, Califvmia, held can the 1~th day of June, 2007, LOU UC?hJE, Mayor ~ ' i ~ ~ 1. '? ~ ~.-~--~. PAM LA STC3 ER, ,~_ Dity Clerk Resalulion Np. QT-53 Page srf 3 PAGE 6 STATE OF CALIEC]RNIA C~IJNTY C)F ~RAh9CE ~ SS CITY 4F TkJSTIN } 1, F~amefa Stoker, City Clerk and ex-offr~io lerlc of the City Coun~eil of the City of Tustin, California, da hereby n~rtify that the whole number of the members of the City Cvun~l of the Gity of Tustin is fi~rea that the above and faregoing Resolutian No. {~7-~~ tnuas duly gassed and adopted at ~ r~~ular meeting ~af the Tustin City Cc~un~il, held on the 1~`h day of June, 2~1~D7, by the fallowing vertex CC]UNCIL~1Etw~BER AYES: R~,ne, k~m2ttte, I~_jvert, Kr~wr3~hirna F~a ]mgr {5) COUNCILt~11EMBER N[~ES: rr~~c (al CUNCaLIvIEMBER ABSTAINED: ~n COUNCI~h~EMBER ABSENT: Nine _ ,..~pl ,-.. ,~.-, >~ PA S City Clerk Resol~tinn N4. L1T-53 Page ~ ~F 3 PAGE 7 I~ESpLkJTION NC>'_ t~~-54 A I~ESt~LIJTlC3~hl ~F THE CiT1'' COUfViL QF THE CITY ~F TtJSTIN, CALIF~7RIVlA, DETEf~MINING AfVf~ AD~3PTIfVG AN APPR+Pf~IATIC3N LIMIT F4~R TIDE FISCAL FEAR 2007- 2a08 IIV AC~(~f~pANCE VIfITI-i ARTICLE fIIB {7F T~iE ~~N~-iTU'Tl~r~ OF THE ST,4TE OF CALI~'bRNIA, ANQ SECTION 7910 QF THE CC`v'EI~NfVtEN'T CQDE Thy-City Cr~uncil e~f the City of Tustin does hereby resolve as follows: HI=F2EA, Article ICIIIB vves added to the Constitution of the State of California at a general election held November f~, 1089; and 1HEI~E;~, arti a~rynual appropriation limit rust k~e determined for this City effective fc~r the fiscal year beginning July, 2Qp7; and 1N1-~fEREAS, tf~P ay~prc~priation limit must fbie adhered to in preparing and at~opting this City"s Annual Budget; PVC THEE2EFClf~E, the City ~Gouncil cif the City of Tustin does hereby resol~re antt order as follows: section 1; in acct~rdance with Article X1118 of the Constitution cif the State of California, and Section Tg10 of the Government CvcfeT and as set forth in cietaii in the Attached Exhibit "A"~ that the appropriation limit for the fiscal year beginning July, 2007 throuc~l~ June, 2Q08 is 58,b36,~94. Section The appratariation limit shall not be exceeded in the ade~~ted b+~dgle#. nor by any prcapvsed amendment to the budget. PASSE[] AND AD~PTI=G at a regular meeting of the City v+~nci1 of the City of Tustin held on the 19th day of June, 20107. ~~~ ~~ LC}U BC~N1=, Mayer '~~ "'1 „~ -"~ '~.~ PAMELA S O Ei~, City Clerk Resvluti~n M1lo. (]F7-54 Page1af11 PacE 8 T,~TE ~F ~ALlF~7RNIA courvT~ ~ c]iNE ~ SSA CITY QF TIJTIhJ 1, Pamela taker, City Clerk and ex-oifici€~ Clerk of the City Gouneil of the Cif ~f Tustin, California, da hereby certify that the whole number of the members of the City Council of the City of Tustin is fve; that the at~c~ve and foregoing F~e~olUtion No. ~7-~4 way duly passed and ado{~ted at a regular meeting of the Tustin City Council, held pn the 1 ~~~ day of June. 2gQ7, by the f~G~wing +~ote: C~]UhJILh}lEh+1BlWR AYES: ~;-~n~ Amt_r~t~: i]~vert K~w~stzim~ Pa~me~ 5 CC~UNCfLMEMBER ht~ES: Nzsue iC~l C4UN~C1I_MEIVIBER l~BST~,II~ED: ~~r~~- rra ~CCIJNGIt.MEMBER ABSENT: h'e~ri~ iu~ e_ PAMELA TC]14ER t--- --~ City Clerk Resolution No, Q7-5~ F'ege 2 of 11 PAGE 9 RES~L~JTION NCB. 1~7-f0 A REC~LUTIt7N ~F THE CITY COUNCIL OF THE CITY C]F TUSTIN ANIENDINC THE CITY-W~11DE CC~MPREHENSIE SCHEDULE CF FEES ANf~ REPEALING REC~LUTIC~N NCB D5-85 BE IT RES~L'~ED ~Y THE CITY CC]~JNCIL OF THE I~IT ~}F TUSTIN fi~S FC?LLC}INS: eotipn 1. The City Couinci'I hereby, finds, determines and declares ~~ folllows: A. For the convenience of the public it is desirable to gather in ~ single document ~ cc~mprehensivr: list of fees and' service charges imposed by the City for City services: B. The document known as the "Gc~r~rprehensive Schedule cif Fees," is ettached to this resolution end is made a part hereof by this reference. Each fee or service charge is identified under second column. New or increased fees or charges are shown in bold. C. Nn d'~evelr~ping new car increased fees fc~r the Comprehensive Schedule of Fees, the Community C~evelopment, Finance, Police, Public V'Uorks, and Redevelopment Departments analysed the cost to adrrrinister the various pregrams, activities and appiications for which the City proposes tc charge new cr increased fees or service charges. The prrposed new and increased fees or charges do not exceed the estimated cost of service for which the fees car charges are lerried_ ~: It is not its intention tc repeal previously adapted fees and adopt new fees of exactly the same amount,. but 'rs simply repeating these fees with the Resolution so that the Fee Schedule can be a comprehensive source of City fees end service charges. E_ Charges subject to Proposition ~ 8 are adopted separately, but wilt be incorporated into said resolution after approval for the use and convenience of the public and city staff. Section The Comprehensive Schedule of Fees is hereby adopted. Each fee or service charge set forth in this Resolution and shall be levied until further resolution of this Council. Section 3: This Resolution supersedes all prior resolutions an the same subjects including but not limited tr City Crauncil Resolution Nc~. 06-8~ Ees~lutian No. X17-6Q Page 1 of ~5 PAGE 10 Section 4: !f any charge, fee, service charge, seetion, subsection, sent+~nce, clause, phrase or ward of this Resolution is for any reason held to be invalid try a court of competent jurisdiction, such decision shall nit affect the validity of the remaining portions of this Resolution, The City C€~uncil hereby deolares that it woul~f have passed and adapted this Res€~luti~on, and each arkd all pruvisiens h~:re~f, irrespective eF the fact #hat one or rriare prc~visan5 may be declared invalid, Section 5: That ~;xetat as may be stated otherwise at~ove, this Resolution shall be operative from and after adaptic~n of resolution, ADAPTED this 4`~' day of epternber , 200. LC?I~ BONE, Mayor PAMELA STOKED, City Terris STATE ~F CALIFORNIA } COUNTY QF ~RAN~E ) SS CITY ~F TtJSTIN ) I, Pamela Stoker, City Clerk and e~:-offcio Clerk of the Ct~r Council of the City of TustirW, alifr~rnia, do hereby certify that the whsle number cif the members €~f the Gity Council t~f the City cif Tustin is five; that the above and fcregcaing Resolution No. ~~-6~? was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 4 ' day aF Septerrtber, ~~g~ by the following vats: ~GCJ!Ul~1CiLl'v1t=M~ERA1'FS: Rayne, r~m~i7r_es Uati~erC, xat~c{zut~~r~a. Pal~ac~r f5~ COUNCILMEMBI=R NDFS: h~,n~• ~~~ -- -~~- C~UNCILMEh+1BER ABSTAINED: '~~~~ ~~ia rw[7UNCILMEMBER ABSENT:. ~t~rs~_ {~} ,~ PAIv1ELA STOI{E~t, City Clerk Fiesal~tion No. Q7-~,ft Page 2 of 55 PAGE I I RL~}~ RESt~LUTIt~N N(7. 0~-04 ~ RESC]LIJTICJhI {7F THE COMfu1lJNITI' REDEVELOPMENT AGENCY ~~` THE CITY QF TI~STIN, CALIFOf~NIA. AC?{7PTING THE AGENCY BI~C?GET ANC} APPRC}PRIATING FROM ANTICII~ATED REVENUE OF THE AfiENCY FOR THE FISCAL YEAR 2407-2108 1+VHEREAS, in accordance with go+ud fiscal policies, the Executive Cirector of the Tustin Community Redevelopment Agency has prepared and sut}mittec! to the Board of directors a proposed Annual Budget for the 2007-2005 fiscal year, beginning July 1, 2007; and WHEREAS,. Section 33334_ cif Cafiforrtia Redevelopment Law provides that the amount ref money spent #rom the Low arMd Moderate Income Housing Fund fc~r planning anti general administrative activities associated with the deuelc~pment, improvement and preservation cif low and moderate income housing shall not be dspraparti€~nate tp the amount actually spent fc~r the cast ofi production, improvement tar preservatit~n of that housing, and that the Redevelopment Agency shall determine annually that the expenditures frc~rn the Ltaw and Moderate Income Htkrasing Funds for each Redevelt~pment Project Area fc~r planning and administrative expenses are necessary far the production, improvement or presetvatie~n of the low anti moderate income hs~usins~; and WHEREAS, the Board of Directors, as the legislative body of the Agency, has reviewed this proposed budget; NOW, THEREI=DRE, the Board of Directors of the Gomrnuni#y Redevelopment Agency of the City of Tustin does hereby resolve, determine and order that the following sums €~f fnoney are apprapriateti from the ,anticipated revenue of the Redevelc~pmer7t Agency far the purp~ases stated during the 21]07-2.1)Q$ fiscal year, and that the expendi#ures from the Loom anti Moderate Income Housing Fund for planning ancf administrative expenses ft~r each Redevelopment Project Area are necessary for the production, improvement or preservation of le~vv and moderate income housing. {operating Expenses ~ 1,214,421 Delat Service 17,338,82 Capital Improvements 10,904,8f]3 TOTAL APF~Rt~PRIATI~7NS 2007-2008 29,404,076 PASSEC7 AND ADOC~TEU at a regular meeting of the Community Redevelopment Agency of the City of Tustin held on the 'f 9th d,~y of June, 20f}7, RfJA resolution Na. d7-D4 Page 1 cif PAGE I2 d LC1U BC3NE, Chair ATTEST: ,` ~1' .- PA LA TC7KER, l~ecarding Secretary STATE OF CAL1F~?Rf~IA ~ C+OIJNTY c~F C}RArrIGE ~ SS CITY ~1F TUSTIN ) I, Pamela ta3cer, City Clerk and e~c-officir~ Clerk of the Tustin Community ~edevelapment Agency of the City ~of Tustin, Califarnia, d~o hereby certify that the whale number of the rn~;ml~ers t~f the f~edeveloprnent Agency of the City of Tustin is five; that the abave and fargoirrg Rf<lA Resolution hJo- 4~-D4 was duly passed anti adapted at ~ regular meeting cif the Tustin Gc~mmunity Redevelapment Agency, held on June 19, ~~g7, by the following vate: A~EIV~YMEMEERAYES; Pkr,ri~. Aim2~;Cr. 1}auert. ~awashima. 1'~++ln~~--- ~ 1 AENCYMEM~ER NCIES; w~,~3~ _ _~ tai., AGENCYMEMl31=R ABSTAINEt]: ~~r,,,,~, ~c~) - __ AC~ENCYMEMBI=R ABSEf~T: ~ ~ ,: _._. _ .~....._ LC~I Recording Secretary - - F2DA Resolu#don Nt~- 0~-U4 Pa~~2af2 PAGE 13 This Page Intentionally Left Blank GENERAL INFORMATION CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - LOCAL GOVERNMENT ORGANIZATIONAL CHART CITY OF TUSTIN LOCAL GOVERNMENT ORGANIZATION CITIZENS OF ~~'` TUSTIN CITY MAYOR REDEVELOPMENT AGENCY CLERK CITY GQUNCIL CITY C T O N TREASURER I Y ATT R EY CITY MANAGER - -------------------- Jf COORDINATION AND ea©PERATION ASSISTANT C PRIVATE UTILITIES ITY MANAGER cableTv Electticry Natural Gas PARKS AND RECREATION CHIEF DEPUTY CITY CLERK Teiepnone SERVICES COMMUNITY DEVELOPMENT HUMAN RESOURCES CONTRACT SERVIGES F're Refuse Anlmal Control FINANCE PUBLIC WORK$ 8 WATER SPECIAL DI$TR1GT$ L~nrary Lighting Sewers POLICE Flood Control DEPARTMENT Re.HSSessment ~IStnd 95-t PAGE 16 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z ABOUT THE CITY A UNIQUE HISTORY People who know this area well sometimes refer to Tustin as "The City of the Trees." Although a variety of trees are responsible for this nickname, this is a distinctive quality of the area which dates back centuries, actually to the time of the early Spanish explorers. The first Europeans in Orange County came with the Portola Expedition in 1769. This expedition, which had two padres (including Father Juan Crespi) and a small contingent of the army, set out north to establish the string of missions throughout California. (Father Serra, who was in charge of this project, was not along on this expedition, remaining in San Diego to establish the mission there.) A few years later, the early Spanish Grijalva scouting party (The Anza Expedition, 1776) identified the area from Santiago Creek to Red Hill as EI Alisal, the Sycamore Grove. At that time, the land was dotted with massive, white-barked sycamore trees. It is of some note that three of the massive trees still exist, although today they are on private property. The American Indians living in the region when the Spanish first arrived spoke a dialect of the Shoshone language. Much of the Indian culture is only today being pieced together from archeological studies in the area. However, it is known that there had been an Indian village or gathering place around Red Hill. Although the Indians of that time were nomadic, when the Spanish came, they grouped the Indians according to which mission district they were in at the time, and turned them from fishermen and harvesters of seasonal nuts and berries into farm workers. The Indians who lived in what is today the Tustin area were called the "Gabrielino" Indians, for they were under the jurisdiction of the San Gabriel Mission. They were considered, according to the European standards of the time, to be "somewhat more sophisticated" than the "Juanenos" Indians, who were under the jurisdiction of the San Juan Capistrano Mission. The reason trees grew here was the same one which attracted Indians and then the early settlers - the availability of a dependable water supply, some of it from natural artesian wells that flowed from the ground. The water certainly attracted Juan Pablo Grijalva, who, in 1810, received a grant to use it for ty Bakersfield to Palm Springs oisneylan@ 8 tulles Los Anyeles 35 miles Pacific 6cean 10 miles Port of Los Angeles 31 miles Port of Lo+eg Beach 7b miles San Oiega 60 miles Mexico 703 tulles John WayneV Orange County Airport Smiles Los' Angeles international airpon !0 mfles PAGE I7 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z ranching. Over the next generations, the land was divided between family members. In 1868, when a dispute within the family over ownership could not be resolved, the land was partitioned to be sold. Columbus Tustin, a Northern California carriage maker, and his partner Nelson Stafford, purchased 1,300 acres of what had been the Rancho Santiago de Santa Ana for the price of one dollar and fifty cents per acre. Mr. Tustin attempted to create "Tustin City," but sales of home sites were slow, and in the early 1870s he ended up giving free lots to anyone who would build a home. In 1877, Tustin lost out to Santa Ana as the Southern terminus of the Southern Pacific Railroad, and Columbus Tustin died in 1883, a bitterly disappointed man. Nonetheless, with the abundance of water, the community named after him gradually became established as an agricultural center. By the 1880s there were three churches, afifty-room hotel, a bank, and a horse drawn "tallyho" (trolley line) which connected Tustin to Santa Ana. By the turn of the century, groves of apricots and walnuts were gradually being replaced by the more profitable Valencia oranges. Tustin's reputation as an area leader in education was begun at this time, with a public school led by educator John "Zeke" Zeilian. In 1927, the population topped 900, and the voters elected to incorporate. During World War II, three military bases were established in nearby bean fields and unincorporated areas in proximity to Tustin: the Santa Ana Army Air Base, the EI Toro Marine Corps Air Station, and the navy's Lighter-Than-Air Base (where the huge hangers housed coast- patrolling blimps). In the 1950s, Tustin's growth began in earnest. Freeways, quality schools, and post-war industries attracted thousands of people. Builders developed the orchards and by 1970 the population had jumped to 32,000. Growth was a painful process as houses replaced orange groves. Old timers and newcomers alike had to adapt to each other, cope with new problems and situations, and expand facilities to handle increased patronage. And so tract after tract replaced grove after grove. With all the development, the next step was annexations to the City. Annexation became the major issue during the period from 1955 to 1965. One of the early annexations to the city was the Tustin Union High School campus. Although the school was built in 1921, it remained outside the city limits until annexation in 1957. During the 1950s the City increased 220 percent in size with annexations. The big leap came in the 1960s when the population increased a whopping 1,012 percent, going from 2,006 to 22,313 residents, and the land area increased from 434.23 acres to 2,214.77, or a 410 percent increase. Several large annexations greatly increased the city's area between 1971 and 1981. The Marine Corps Air Station was annexed to Tustin, adding 2,076 acres to the city. A few years later a total of 2,257 acres that had been in the Irvine Ranch agricultural preserve were annexed and are being developed as Tustin Ranch. Today, almost all the orchards are gone; now Tustin is an urban area. However, if you know where to look, you can still see signs of the City's proud history. Historic old buildings, some dating back to the 1880s, are maintained in "Old Town" on Main Street and EI Camino Real. The museum shows a living history of those times gone by. And there's more: three trees yet remain of those original massive sycamores. And finally, everywhere lining the streets, one still sees trees, trees and more trees in Tustin, The City of Trees. PAGE I8 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - EDUCATION Tustin Unified School District (TUSD) has a long history of excellence that continues to grow and be enriched by the accomplishments of its students, teachers, staff and community. Established July 1, 1972, the District is located in Central Orange County and includes the City of Tustin, Tustin Ranch, portions of Santa h a ,the foothills portion of unincorporated Orange County, and portions of the City of Irvine (West Irvine and Northpark). The District currently serves 20,000 students and is enjoying an increase in the percentage of students from different cultural and ethnic backgrounds. The district comprises 17 elementary schools, five middle schools, two comprehensive high schools, a continuation high school, and adult and alternative education programs. Another elementary school and a high school are also in the planning stages. Of these, Arnold A. Beckman High School is scheduled to open September 2004. Moreover, in November 2002, the TUSD community overwhelmingly passed an $80 million measure that will help renovate and repair the District's older schools. The District`s administrative offices are at 300 South "C" Street, Tustin, (714) 730- 7301.The District website is www.tustin.k12.ca.us. TUSD is committed to providing a rigorous and challenging curriculum for all K-12 students. Curriculum Standards, aligned with the California State Standards, have been adopted in math, language arts, history/social science and science. High standards of excellence in academics, visual and performing arts, and athletics are the hallmarks of Tustin schools along with a major emphasis on educational technology in the classrooms. Tustin schools consistently score well on state tests. Students at TUSD schools receive top scores among state schools on annual standardized tests. Both high schools' Scholastic Assessment Test (SAT) scores rank higher than state and national averages. The district's elementary schools have a strong focus on early literacy and incorporate a comprehensive phonics and literature program. In addition to the core curriculum, the elementary schools offer enriching programs in music and art. Barbara Benson 12712 Elizabeth Way, Tustin ~ Benjamin Beswick 1362 Mitchell Avenue, Tustin Helen Estock 14741 North B Stt~eet, Tustin Guin Foss 18492 Vanderlip Avenue, Santa Ana Robert Heideman 15571 Williams Street, Tustin Hicks Canyon 3817 Viewpark Ave., hvine C.C. Lambert 1151 San Juan Street, Tustin Loma Vista 13822 Prospect Avenue, Santa Ana W.R. Nelson 14392 Browning Avenue, Tustin Peters Canyon 26900 Peters Canyon Road, Tustin Ranch Jeane Thorman 1402 Sycamore Avenue, Tustin Ladera 2515 Rawlings Way, Tustin Ranch Myford 181 Trevino Drive, Irvine Red Hill 11911 Red Hill Avenue, Santa Ana Tustin Memorial 12712 Browning, Tustin Tustin Ranch 12950 Robinson Drive, Tustin Ranch Marjorie Veeh 1701 San Juan Street, Tustin Pa GE 19 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z The middle schools encompass grades 6-8 and offer an extensive elective program in addition to the core curriculum subjects. Students have opportunities to explore foreign language, computer classes, are music (including band and chorus), drama, and applied arts classes. An all-inclusive after-school program is also provided. NAME OF SCHOOL A.G. Currie Hewes Pioneer Columbus Tustin C.E. Utt SCHOOL ADDRESS 1402 Sycamore Avenue, Tustin 13232 Hewes Avenue, Santa Ana 2700 Pioneer Road, Tustin Ranch 17952 Beneta Way, Tustin 13601 Browning Avenue, Tustin Many residents choose to live and remain in Tustin because of the District's highly rated high schools. Their comprehensive academic curriculum includes extensive Honors and Advanced Placement (AP) programs. Both Foothill and Tustin High Schools are Digital High Schools and have received state and national recognition for their educational programs. There are many avenues for extracurricular activities, including the Model United Nations (MUN) program, outstanding visual and performing arts programs, and co-curricular athletic programs. Foothill and Tustin High Schools have produced many National Merit Scholars. Graduates from the District matriculate to the finest colleges and universities in the nation and nearly 90 percent of all District graduates attend colleges and universities. In the past decade, nine District schools have been recognized as either state or national distinguished schools. Two elementary schools are National Exemplary Schools, and a middle school and high school are National Blue Ribbon Schools. Five other schools - an elementary, two middle, and two high schools -are California Distinguished Schools. Pa GE 20 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z BUSINESS Due to its favorable location, demographics and business environment, Tustin was identified in 1994 by California Business Magazine as one of the top four Best Places for Business in California (and the highest ranked urban city on the list). Tustin is home to several of the world`s largest and best known manufacturing companies. The business community of Tustin represents a broad spectrum of businesses. On the upper end large manufacturers such as Ricoh Electronics. Inc. are located here and these are complemented by a host of small sole proprietor and home-based businesses. The industrial parks that house Ricoh, Balboa Instruments and other manufacturers are predominantly in South Tustin near the former Marine base, now known as Tustin Legacy. Commercial business parks are also located in the same area and in the vicinity of Red Hill Edinger and Walnut Avenues. TUSTIN BUSINESSES TYPE OF BUSINESS NO.OF FIRMS ~~ PERCENT Professional, Scientific, and Technical Services 446 Health Care & Social Assistance 302 Wholesale Trade 217 Finance & Insurance Services 193 Retail Trade 173 Other Services (Except Public Administration) Real Estate, Rental, & Leasing Construction Unclassified Establishments ~,aucauonal services Transportation & Warehousing Arts, Entertaiiuiient, & Recreation Management of Companies & Enterprises All Other Businesses 31 26 20 15 4 18.9% 12.8% 9.2% 8.2% 7.3% 6.0% 5.9% 5.6% 5.2% 2.1% 1.7% 1.3% 1.1% 0.8% 0.6% 0.2% Total Businesses Number of Employees ... Annual Payroll Data compiled by the Tustin Chamber of Commerce from US Census 2000 data. 2, 355 39, 320 $1.46 billion PAGE 2I This Page Intentionally Left Blank FINANCIAL SUMMARY CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - FUND BALANCE PROJECTIONS EXPENDITURE SUMMARY BY FUND City of Tustin FYZ007-08 Proposed Budget Year End Projected Fund Balance Fund DesatQian Audited Balance 06P30106 06107 06107 Pmjeded Projected Revenues Expendibres Prajeded Balance 06Y30A7 07A8 07A8 Esfmated Estinated Revenues Expendihaes Eslinaied Balance 06Y3010$ a7 General Fund S74,971~25 $46,625,430 X0,650,573 ;1a,946,782 $4fi4259,995 48,207,029 ;8,999,749 02 CapihalPrajedsFund~P 6,393~i82 10,378,562 6,674,091 1Q,098,153 11,967,123 14,513,135 7,55141 03 SCIWYD 68,7x9 90,000 38,241 120,46$ 90,000 120,000 90,468 a4 Asset Farleiture 711414 52,500 100,006 63,974 52,506 116,414 a 05 Publk:SafelyAugnerdation 0 328,427 328,427 a 340,000 340,000 0 08 Yeasure Y~ompetilive {4,965 6,754,925 4,292,895 {2,503726) 4,234,500 4,705,000 [2,973,726) 09 Measure Y Tumback 2,141,rr10 1,144,982 1,270,272 2,016~2a 1,205,006 2,412,842 848,378 1a Ga.Ta= 1,7671833 1,941,136 3,533,742 175727 1,772,506 1,096,006 857,727 77 ParkDevelnprne~ 5,046,192 2,237,500 240,119 7,043,573 262,500 7,220,000 86,073 72 Park Develnprne~ Tustin Legary 4,4a2~84 175,000 6 4,577,084 200,000 890,000 3,8$7;084 16 SupplemenlalLawEnlanxnrent {21~i31) 259,585 237,964 a 261,506 261,560 a 18 Tustin LegacyE~rprise 196,846434 9,967,533 8,987,197 197,816,770 1,040,006 5,002,727 193,854,043 2a CDBG 0 1,854,362 1,854,3G2 a 1,153,208 1,153,206 0 3a 96-1 Construction 4,110,488 38,000 5,006 4,143,488 38,000 346,102 3,835,386 31 96-1 Debt Service 12,779,166 8,476,542 8,050,000 13~05,7a$ 8,476,542 8,156,006 13,532,250 32 96-2 Debt Service 2,817,942 2,873,869 2,600,006 3,091,551 2,070,000 2,970,000 2,191,551 33 CommunilyFacilitiesDistrida4-1 3~13~56 1,312,478 1,321,185 3~64~i47 1,356,078 1,292,860 3,328,075 34 CFD Capihal knpravemerrts {9a2~ 0 0 {902 47,000,006 37,064,516 9,IXi~785 35 CommunilyFacilitiesDistrid06-1 0 842,878 842,878 a 850,006 856,006 a 41 Tustin LLD 304415 520,983 642,000 183,398 531,403 X3,415 21,386 42 Tustin SLD 1,961~i 678,181 385,000 245,164 X1,745 517,200 2,419,709 51 South CentralDehlSvs 16,492442 3,948,108 8,092,916 14,345~i34 4,009,836 10,366,323 7,995,141 52 South Central RDA 44882 5,965,968 5,798,433 284,415 10,223,323 10,427,739 a 53 South CentralSetAside 7,08442 1,274,878 128,451 $30,469 1,290,809 181,571 9,339,707 54 Yadne Base Debt Service 2,51086 8,729,672 773,764 8,466,594 8,831,071 4,655,024 10641 55 Yadne Base RDA a 718,46(] 708,889 7,571 324,024 331,595 a 56 YadneBaseSetAside 1,498,889 2,123,157 102,680 3,519,366 2,178,459 181,447 5,516,378 57 TonmCerderDeblServioe 6,83465 3,573,351 2,797,321 7,610,595 3,638,468 2,323,505 8,925,558 58 TovmCerrterRDA a 825,068 409,871 415,385 204,147 819,532 a :~ TovmCerrterSelAside 4111,740 987,339 143,725 5,045,354 952,117 373,340 5~i24,130 7a WaferEnierprise 2~19~67 11,153,000 10,779,278 2,993~1'i91 11,305,500 11,532,800 2,366,391 72 Wafer Erderpdse Debt Service [12,121,844) 765,410 615,410 {11,971,844) 958,450 605,450 {71~i1$,$44) 73 Water Erderpdse CP 6,0421840 200,000 3,312,928 2,9Q9,914 17,972,306 20,902,214 a 74 Water Faed Assets 33,849408 0 1,365,000 32,484,408 0 1,363,000 31,121,408 81 Wodre~s Compensaton 1,73614 1,497,104 669,064 2,564,554 1,531,312 568,908 3,526,958 82 Liability 1,99500 7,000 877,000 1,487,9110 252,006 667,006 1,072,900 83 Unemployment 261714 0 10,000 251,714 6 16,006 241,714 84 GquiprnentReplaoernerdFund 3,426,180 960,944 542,623 3,834,501 930,425 318,419 4,446,507 95 Gedl Fwd Assets Accourd Gmup 261,132,786 0 5,500,006 255,632,786 0 5,500,000 250,13786 TOTAL ALL FUNDS ;587,90758 ;138,010,064 ;132,679,092 ~93~J630 ~19~454,827 ;208,837,601 ;~i76,$55,896 Pa cs 24 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - GENERAL FUND EXPENSES FY 2007-08 General Fund Expenses At~ministr~tian, Le~isl~tion, $3,555,457 ,^$956,412 ~ Non- .bep~rtmental, $812,55 `-~ Perks end Recreation, $2,865,868 Fire Contract Services, $S,OC]3,2~~ ui ~ ~~_ Police Services, `~"'"~~ $21,266,752 Pa cs 25 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - GENERAL FUND RESOURCES FY 2007-08 General Fund Revenues Property Tax In Lien ~..-~f Re, eni~e from other !'LF, 55,Ut{~},~757 A~,enries, 5322,U13 Fines and F~.-~r feitur ~s., 57f}p,Uf}U, 5er••.: ire C hares, Propert•y~ Tax In Lieu of 532},24U VLF, Sc},3G~},H44 ».. t .,,><..... ...... Transfers fr om othe Funds, 52,722,45{} Lirenses`F'eri~~itsjFees, ~1,7G7,G4G VariousTaxes, S 1, 348, CiU{] fv9otor Vef~irle In Lieu Fees, 544fl,UUf} i i~~ ,,,,,~-~•~""` ~~ Interest Inrr~rr~ e, ~45U,f3llfl of F'r ~.rper ty, 5~t1•{}pp tiales Tax Rarl<fill, 54,c}5c},4{}<7 Reser••es., ~1,947,{~34 ,vll [ }thee 5ourres, ti41~7,84G Recreation Fees, 1 Franchise Fees, tit, 3~U,ffff{} 57G4,445 Pa GE 26 Tax, ~1i~,155,5'_-)1 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z CAPITAL IMPROVEMENT PROJECTS FY 2007-08 Capital Improvement Program Water Facilities, $20,852,214 Tustin Legacy Enterprise, $27,359,913 Re-llssessmei District, $346,] Flood Con Facilitie X730,000 ~. Traffic Control Facilities, X1,226,653 's, Transportation Facilities, .3,879,861 Pacs27 Park Facilities, $22,25$,428 $7,155,000 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TOTAL BUDGET RESOURCES FY 2007-08 Total Budget Revenues All Other Sources, $744,DDD Park Panels 54GZ,5DD 111[erllal Service F~n1ds, $2,71.3,737 Tustin Legacy Ful1d, 1,~'v`ater Fullcis, $1,D4D,DDD ~ $3a,Z3v,Z5D Peseraes, $1G,.38Z,774 General Fund, $4G,Z59,995 CIP Fund, ~ $11,9G7,"123 Measure'M' Funds, $5,439,5C}D 5E7ecial Districts uncls, S11,SD7,u9D C:DE~G Fullcis, $1,153,ZD6 . RDA Fullds, $Z9,G5Z,Z48 'CC711111~1LI111L FaCI~ILIeS Dis~ric~s Funds, $49,ZDG,D78 ias Tax FLI11d, $1,77Z,5DD Pa GE 28 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TOTAL BUDGET EXPENSES FY 2007-08 Total Budget Expenses Tus[il1 Le~;a~y Ful1d, SS,DDZ,7Z7 M~asurc''N1' Fullds, $7,117,842 Gas Tax Fund, 51,C}9C},C}DC1 ~~~ CIP Ful1d,~~` $1,51.3,135 G~11~ra1 Ful1d, S48,ZD7,DZ9 Parl<Fullds, Intcrilal Ser~iec Funds, $1,5G4,3Z7 1~~'Vater Fullds, 53~,~C}3,464 CC~BG Fullds, 51,15.3,? DG .RC]A Funds, $Z9,454,D7~ 'CC7111111LI111~ FaCIItIES C~istriets Funds, $39,ZD7,1G6 All flLlef" SQ~IrCLS, ~SG,337,91Z S~er:ial C]istrir:ts Funds, 51Z,G7G,717 Pa GE 29 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TOTAL EXPENSES-ALL FUNDS FY 2007-08 Total Expense-All Funds CIP, 51D:3,8D8,171 flF7~ratinn, 1C}5,D?9,43D Pa GE 30 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - SALES TAX REVENUE Sales Tax SZS,DDD,DDD SZa,aaa,aaa $15,DDD,DDD 51D,C}DD,DDC} $S,DDD,DDD $D Pa GE 31 ~~ V1 Vl-VL UL-U3 D3-D4 D4-D5 D5-D~ D~-D7 D7-D8 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - GANN LIMIT FY 2007-08 APPROPRIATIONS LiMiT Article XVI B of the California Constitution (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990) restricts the appropriations growth rate for cities and other local jurisdictions. The growth rate is tied to changes in the population and the change in California Per Capita Personal Income. On May 1, 2007, the State Department of Finance notified each city of the population changes and per capita personal income factor to be used in determining appropriation limits. Effective January 1, 2007, the change in the California Per Capita Personal Income is 4.42% and the change in Orange County's population is 1.10%. Attached is the City's calculation for the permitted appropriations growth rate based on the above information from the State. In accordance with state law, the FY 1986-87 appropriation limit is to be used as the base year in calculating annual appropriation limits thereafter. The City of Tustin's FY 2007-08 Appropriation Limit is 4.1079 times the base year limit of $14,249,831, which equals $58,536,694. Total appropriations for FY 2007-08, subject to the limitation equal $48,207,029, which is $10,329,665 below the City's FY 2007-OS Appropriations limit of $58,536,694. Exhibit A City of Tustin Appropriations Limits Appropriations Limit for the Base Year Ending June 30, 1987: $14,249,831 (a) (b) (a)x(b) Per Capita City/County Current P_ Income Population Calculation Cumulative Amended Fiscal Year Change Change Factor Factor Limit 19 87-88 1.0347 1.0199 1.0553 1.05 53 15,037,847 1988-89 1.0466 1.0579 1.3072 1.1684 $16,649,876 1989-90 1.0519 1.0238 1.0769 1.2583 $17,930,838 1990-93 1.0421 1.0435 1.0874 1.3683 $19,498,555 1991-92 1.0414 1.0273 1.0698 1.4639 $20,860143 1992-93 0.9936 1.0615 1.0547 1.5440 $22 001,327 1993-94 1.0272 1.0687 1.0978 1.6949 $24,152,367 1994-95 1.0071 1.0415 1.0489 1.7778 $25,333,288 1995-96 1.0472 1.0508 1.3004 1.9563 $27,876,693 1996-97 1.0467 1.0373 1.0857 2.1240 $30,266,894 1997-98 1.0467 1.0283 1.0763 2.2861 $32,576,913 1998-99 1.0415 1.0337 1.0766 2.4612 $35 072,257 1999-00 1.0453 1.0396 1.0867 2.6746 $38,112,807 2000-01 1.0491 1.0401 1.0912 2.9185 $41,587,510 2001-02 1.0782 1.0172 1.0967 3.2008 $45,630,895 2002-03 0.9873 3.0143 1.0034 3.2053 $45,675,589 2003-04 3.0233 3.0124 3.0358 3.3203 $47 330,356 2004-05 1.0328 1.0090 1.0421 3.4598 $49,301,686 2005-06 1.0526 1.0333 3.0645 3.6829 $52,481,368 2006-07 1.0396 3.0163 3.0565 3.8912 $55,448,952 2007-08 1.0442 1.0330 3.0557 4.3079 $58,536,694 07-08 Factors as reported by the State Department of Finance Per Capita Personal Income change over Prior Year: 4.42% Population Change: City of Tustin: 3.30% Orange County: _8496 Pa GE 32 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN'S ECONOMIC ANALYSIS AND FISCAL SUMMARY SALES TAX Sales Tax is the largest single source of revenue for the City of Tustin, and accounts for 46% of total General Fund Revenue. For fiscal year 2007-08, staff projects sales tax revenues to be $21.1 million, 3% above the $20.6 million projected for fiscal year 2006/07. Actual sales tax receipts for 2006/2007 came in at $20,562,491, which is an increase of more than 50% since the Tustin Marketplace was developed in 1991. The City has seen an average increase of 4.5% in the last 10 years. Staff roughly projects a conservative 3.5% increase for the next five years. This takes into consideration continued economic development within Tustin (Old Town, Tustin Legacy), economic analysis reports, and consumer confidence reports. The sales tax is imposed on retailers for the privilege of selling at retail, or on users in California of property purchased outside the State. All taxable retail sales within the City are currently charged a 7.75% tax. This is collected by the State and distributed to the cities on a quarterly basis with advances being paid monthly. Quarterly adjustments are made to reflect actual funds collected. The distribution of sales is as follows: the City receives 1 %, the transportation authority receives .75%, the State receives .5%, and the County receives .5% for health and welfare programs and .5% for public safety Proposition 172. PROPERTY TAX Property taxes are assessed and collected by the counties up to 1 % of assessed value, plus other increases approved by the voters. The property taxes go into a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of Tustin accrues only those taxes, which are received within 60 days after year-end. Property Tax revenues continue to increase to a projected $7.9 million for fiscal year 2007/08. The percentage of Property Tax going to the General Fund hovers around 16%, compared to most cities within Orange County. The economy still shows strength, unemployment is down and interest rates remain in the 6.0% range; all are factors conducive to increasing home sales. North Tustin is nearing build-out (as evident in the decrease of building permits), but the expected development of Tustin Legacy should offset North Tustin and continue the growth of Tustin. Staff projects an average of 5.5% property tax growth within the next five years, with strong growth in the later two years. There is also the Property Transfer Tax, which is imposed on the transfer of real property. The County is authorized to levy the tax at a rate of $.55 per $500 of the sale value, exclusive of any lien or encumbrance remaining at the time of sale. The City receives $0.275 per $500 value, exclusive of any lien or remaining encumbrance. Nearly every city in California has enacted this tax. The City projects a small increase in revenue as a result of an improving economy. Revenue dropped in 1994 as a result of the recession and has recovered as property values have increased. PAGE 33 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - BUSINESS LICENSE TAX The Business License Tax is imposed on businesses for the privilege of conducting business within the City. The business license tax serves a variety of purposes. In addition to the basic cost of doing business in Tustin, the tax lets us know who and what kinds of business are in or want to enter Tustin. Further, the tax helps confirm sales tax payment levels. An amount equal to the business license tax, approximately $300,000 annually, has been dedicated to the Capital Improvement Reserve and, as such, is the City's first major tax source to be dedicated to infrastructure maintenance and repair. Note: Regulatory fees can only be levied to cover the costs of regulation FRANCHISE Franchise Tax is a fee on privately owned utility companies and other businesses using the City's right-of- way. Types of businesses which are frequently required by City ordinance to pay "franchise" fees include: public utilities (gas, water, electricity), companies which conduct business on City streets (taxicabs and private ambulances), and cable television companies. Franchise fees are a General Fund revenue and available for any purpose of the General Fund. TRANSIENT OCCUPANCY TAX Transient Occupancy is a tax imposed for the privilege of occupying a room(s) in a hotel, inn, motel, tourist homes, or other lodging facility, unless such occupancy is for a period of 30 days or more. Rates are set at local discretion and range from 1 % to 10%, with an average of 7.3%. The City's rate is 80/.D. The increase in transient occupancy revenue is mainly a result of the increasing local economy. Note: Over 325 California cities have a Transient Occupancy Tax. Some cities provide exemptions to this tax for federal government employees traveling on official business. LICENSE & PERMITS The California Constitution, through the police power as well as various statutes, allows cities the authority to engage in certain regulatory activities in the interest of the overall community. Cities may charge license and permit fees as a means of recovering the cost of regulation. Animal, bicycle, and a variety of construction permits are examples. Most revenue for licenses and permits is unrestricted and can be used for any General Fund purpose. Note: The revenue swings are reflective of the local economic swings. PacE 34 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - FINES Cities share with the County all fines collected upon conviction of a misdemeanor, or an infraction in any municipal or justice court, and bail moneys forfeited from such action. Distribution depends upon what violation, fines, or forfeiture are derived, and the employing agency of the arresting officer. While parking citation fines are set by the Council, a portion of these fines also go to the County. There are two primary sources of fines: parking citations and moving traffic violations. In 1999 the State ended the "shift" of most proceeds of city fines arid, as such, revenue will nearly double from 1998 levels. INTEREST Interest income is earned on the investment of temporary idle cash. All cash in the City, except Redevelopment, is pooled for investment purposes. The interest earned is prorated to individual funds on the basis of cash ownership. Interest earnings should start to increase for two reasons, an increase in both interest rates and cash available for investment purposes. Cash balances have increased from $7 million at the end of 1994/95 to over $70 million at the end of 2006/2007. The City should continue to see higher interest earnings. SERVICE CHARGES A Service Charge is a fee imposed upon the user for a service provided by the City. Because certain services are primarily for the benefit of an individual rather than the general public, the individual benefiting from the service should pay the cost. The charge is limited to the cost required to provide the service. The City evaluates costs annually and recommends appropriate levels to the City Council. Cities have turned to user fees as the principal means of recovering costs for clearly identified services. The City's increase is mainly the result of improving revenue collection capabilities. INTERFUND CHARGES Interfund Charges are the charges made by General Fund staff working in support of Non-general Fund activities. The charges are based on total employee costs assessed against an estimate of hours to be spent on individual fund operations. The charges are assessed quarterly and reconciled at year-end to the actual costs. Prior to 1990, the General Fund did not recover costs for providing staff support to other funds. The cost centering program has generated over $20 million in recovered General Fund costs since starting the program in 1990. General Fund staffing charges are now $2.5 million and should remain reasonably stable if the city's costs remain stable. PacE 35 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - BUDGET POLICY An operating budget, including proposed revenue expenditure levels for all City funds, is presented and adopted annually by the City Council. Operating expenditures shall not exceed operating revenues and available resources in the proposed or adopted budget. The adopted budget serves as the annual financial plan for the City. This financial plan sets the annual allocation of available resources based on the goals, objectives, and the level of services as determined by the Council. The adopted budget is prepared on a basis consistent with generally accepted accounting principles (GAAP). FINANCIAL STRUCTURE The financial structure for the City consists of funds, departments, programs, objects, and project numbers. There are ten fund and account groups which include the General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, Enterprise Funds, Internal Service Funds, Trust and Agency Accounts, Fixed Asset Accounts, General Long Term Debt and Treasurers Accounts. Within each fund group are funds and programs which are described in more detail in the budget detail. The following is a description of the City's major funds and the activities included within the funds. The Trust and Agency, Fixed Asset, and Treasurers Accounts are not subject to budgetary appropriation. GENERAL FUND REVENUE The General Fund is the major operating fund of the City. Major revenue sources include: property taxes, sales taxes, utility users tax, intergovernmental revenue, business licenses, service charges, and interfund charges. Police services are the largest expenditure of this fund. The other activities included in this fund are City Council, City Attorney, City Manager, City Clerk, Administrative Services, Finance, Public Works and Community Services. SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Park Dedication Fund accounts for payments assessed against new residential developments to support community parks. Amounts are required to be used for acquisition and improvement of City parks. The Special Gas Tax and Street Improvements Funds account for revenues and expenditures apportioned under the Streets and Highways Code of the State of California, Measure M sales taxes, and various grants programs available for street-related expenditures. Expenditures may be made for any street-related purpose in the City's system of streets, including maintenance thereof. The Traffic Impact Fee Fund accounts for fees paid by developers for future traffic mitigation projects. The Municipal Lighting Fund accounts for the City's share of property taxes collected under the Municipal Lighting District Act of 1919. Property taxes are collected by the County and paid to the City for operating and maintaining the municipal lighting district. PacE 36 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - The Community Promotion Fund accounts for assets generated by the sale of the City's cable franchise. Interest earnings and the proceeds of the sale are used to fund various cable television broadcast costs and community promotion activities. The Housing and Community Development Fund accounts for Federal Grants received from the Department of Housing and Urban Development ("HUD"). The grants are to be used for the development of a viable community by providing decent housing, a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income. The Special Police Services Fund accounts for the regional and local narcotics suppression program, Federal Grants related to crime prevention, the Westminster Mall police patrol, County Stolen Vehicle Task Force and Orange County Meth Lab. The Community Services Fund is aself-sustaining fund that accounts for special recreation classes provided to the public. Youth Employment accounts for the Joint Powers Training Administration (JPTA) money received from the County to employee low-income youth. The General Environment/Emergency Fund accounts for State AB2766 funding for the City's Clean Air/Rideshare program. These funds can only be used to fight air pollution. The Community Development Fund is aself-sustaining fund that accounts for building, planning, business license related services, and the State funded used oil recycling grant. DEBT SERVICE FUNDS The debt service fund is used to account for the accumulation of resources and payment of principal and interest from governmental resources when the government is obligated in some manner for the payment. The City charges debt costs to the responsible operating account CAPITAL PROJECTS FUNDS Capital project funds are used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. The Capital Improvements Fund accounts for City Projects funded by various sources The Redevelopment Projects Fund accounts for the proceeds of notes and advances, and the expenditures of such funds for improvement, reconstruction and redevelopment projects within the specified boundaries of the Tustin Redevelopment Agency, as well as the administrative expenditures occurred in sustaining Agency activities. PAGE 37 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the government is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. The Water Utility Fund accounts for the construction supply of water, and maintenance of water meters, collection of receivables. and maintenance of the water system, production and as well as customer service, meter reading, billing and INTERNAL SERVICE FUNDS Internal service funds account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units on a cost reimbursement basis. The Liability Administration Fund accounts for the administration of the City's liability insurance and payment of any related claims. The Employee Benefit Funds finance the City's retirement, group medical, vision, dental, unemployment and employee life insurance. The Worker's Compensation Fund accounts for the City's worker's compensation insurance, claims, and related legal costs. The Motor Pool/Equipment Fund accounts for maintenance and replacement of City owned vehicles and equipment. TRUST AND AGENCY FUNDS Trust funds are used to account for assets held by the government in a trustee capacity. Agency funds are used to account for assets held by the government as an agent for individuals, private organizations, other governments and other funds. REVENUE PROJECTIONS Revenue sources are the resource to be allocated in the budget process. As such, analyses of the existing revenue resource are critically important to both the quality of life, as well as the safety of the community. The development and maintenance of diversified and reliable revenue streams will be the primary revenue policy of the City. The City should focus its efforts to optimize existing revenue sources and developing potential new revenue sources. A revenue forecast for the upcoming budget year and the four subsequent years will be presented annually Revenue projections for budget and future estimates should be estimated conservatively using information provided by State and other governmental agencies, trending of historical information, and other relevant information. PacE 38 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - Sources of revenues will be evaluated regularly to determine their applicability and relevance to City operations. To the extent possible, revenues shall be associated to operating programs, and where not so associated, designated to public safety. Fees and charges for services will be evaluated and, if necessary, adjusted regularly. The City's objective in setting fees and charges for services is to achieve an appropriate level of cost recovery for services that are not provided to, or do not benefit, the community as a whole. Interfund Charges-Interfund charges will be assessed for work done in one operating fund for another operating fund. Charges should be fully burdened, including salaries, benefits, and a percentage of fixed asset charges, and recovered to the originating fund as an interfund revenue source. General Administrative and Overhead Charges should be assessed against all funds receiving general administrative, safety, and maintenance services from the City. Administrative and overhead charges should be assessed against all supported funds at a rate of 10% of budgeted expenditures. Charges should be assessed monthly based on actually expenditure history and transferred to the general fund as interfund revenue. EXPENDITURE APPROPRIATIONS Expenditures are the result of revenue, or resource allocation, and should result in providing important public services. As such, expenditures should always be undertaken in a manner consistent with cost effective public management resulting in a responsible public practice. The following are basic expenditure guidelines. Expenditures should be forecasted for the upcoming budget year and the four subsequent years. Expenditures will be estimated conservatively using information provided by State and other governmental agencies, trending of historical information, and other relevant information. A good internal accounting and financial control structure shall be maintained assuring that only properly authorized expenditures are made during the budget year. The level of expenditure control will be at the fund level. No fund may exceed appropriations without specific City Council authorization. All appropriations, except capital project or grant funded programs, lapse at the end of the fiscal year to the extent that they have not been expended or encumbered. Obligations of the City are recognized when incurred. Encumbrances are used for outstanding commitments. Encumbrances outstanding at year-end will be carried over to the next fiscal year and are automatically reappropriated for inclusion in the next fiscal year's budget. PacE 39 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - Budget Levels-In order to assure that departments do not receive an over allocation of resources, annual budget should be set in accordance with well developed performance measures. Department performance measures should detail operating costs, including: • Basic services of each department; • Cost per unit of services provided; • Actual units of each service provided; and • Specialized services or materials required to perform services These operating performance measures are part of the budget process. Budget increases must be tied to improved service levels. Exceeding Adopted Budgets-Departments should not exceed their annual appropriation. Departments that do exceed adopted budgets shall prepare a report indicating (1) Reason for exceeding budget, (2) Alternatives considered before overspending budget, and (3) Plan for reducing expenditures to authorized allocation levels, if an increase or reallocation of resources is not approved. Consultant Use-Prudent use of professional consulting services can provide a valuable cost effective supplement to responsible financial and operational management. Determining the cost effectiveness and necessity of consulting services is the responsibility of the proposing department. In proposing use of consulting services, a proposal should include appropriate justification, including: The service provided is legally required to be provided by an independent party. The project is one-time in nature and would not proceed without supplementing existing staff. The project requires a specific type of expertise unavailable on City staff. Consulting services should not be considered a substitute for appropriate staffing levels or a means of circumventing authorized staffing levels. Contracting Services - To the extent practical, City services should be competitively priced and cost effective. Competitiveness of the City services should be clearly demonstrated. Such demonstration may include comparison to similar services privately run, basic cost per unit, or comparison to other available and reasonable measures. When considering private contract services, the following should be considered: (1) level of service; (2) quality of service; (3) service guarantees; and (4) retention, transfer of existing employees. Whenever contracting services are being considered, City employees may submit proposals to conduct service. Any contract service displacing City employees should clearly state that displaced City employees must be offered an opportunity to join the private company. Pa GS 40 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PERS The City of Tustin contributes to the California Public Employees Retirement System (PERS), an agent multiple-employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Participants are required to contribute 7% (9% for safety employees) of their annual covered salary. The City makes the contribution required of City employees on their behalf and for their account. The City is required to contribute the remaining amount necessary to fund the benefits for its members, using the actuarial losses recommended by the PERS actuaries and actuarial consultants and adopted by the Board of Administration. DEFERRED COMPENSATION The City offers its employees deferred compensation plans created in accordance with Internal Revenue Code Section 457. The City has two plans; one is available to all City employees and the other for certain named employees that permitted them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. In fiscal year 1998-99, the plans were amended so that the assets of the plans are now held in trust for the exclusive benefit of the participants and their beneficiaries and no longer subject to the claims of the City's general creditors. The plan assets that are administered by an outside party in accordance with Governmental Accounting Standards Board Statement No. 32, Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans, have been removed from the financial statements of the City. The assets for the plan for which the City performs the investment function and administration are recorded in the Expendable Trust Fund. SELF-INSURANCE PROGRAM/RISK POOL The City maintains self-insurance programs for workers' compensation, general public liability, and auto liability. Claims are processed by an outside insurance service that administers the programs. The general and auto liability and workers' compensation program provides for self-insurance up to a maximum of $20,000 and $275,000, per incident, respectively. General liability claims that exceed the limit are insured through Orange County Cities Risk Management Authority (OCCRMA) up to a maximum per incident of $10,000,000 and $20,000,000 annual aggregate. Workers' compensation claims that exceed the limit are insured by OCCRMA up to the California statutory limits for workers' compensation. PAGE 41 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z CLASSIFICATION AND COMPENSATION PLAN PERSONNEL BUDGETING oAnakre Senetary 8.0 0.0 80 33,70734,526 TMEA oAnakre Servinxs Mamger 2.0 0.0 20 36,38937,801 MGMT sled Cily Mannger 1 0 0.0 1-0 311,402313,924 EIdGMT slats aedor o(Rbkt ylbnks 00 10 1-0 38,535310,422 MGMT slats aedor o(CarrmnNy Fleaebpmmt 10 0.0 1-0 38,139,939 MGMT stall aedor o(Fnannx 1.0 0.0 1.0 36,32537,724 MGMT slats FsgneEr 2 0 0.0 20 35,40436,599 TMEA slats Flamer 2 0 0.0 20 34,49335,486 TMEA wale Fsgnar 30 2.0 ~i0 36,13837,496 TMEA wale Flamer 3 0 0.0 30 34,97736,077 TMEA fng Inspaiim S~ervisor 0 0 1 0 1-0 35,69536,955 MGMT fnglnspaior 50 0.0 ~i0 34,'.A535,611 TMEA fng gfrial 10 0.0 1-0 37,97939,743 MGMT fng Tainrcemn 20 0.0 20 33,42234,179 TMEA mss LirEnse Teshrcim 10 0.0 1-0 33,39,382 TMEA 4 Depdy City Ckak 1.0 0.0 1.0 36,66638,139 MGMT Marnqer 10 0.0 1-0 317,509 WA e FsfarErreri Olfiter 3 0 0.0 30 34,41535,391 TMFA mnitafions Mamger 10 0.0 1-0 36,66638,139 MGMT mniwtions t)Ihnxrl 3.0 4.0 7.0 33,91634,782 TPSSA mniwtions t)Ihnxr 11 7.0 (4.0) 30 (4,11735,027 TPSSA mniwtions t)Ihnxr Leal 2.0 0.0 20 34,54935,555 TPSSA mnily Sauces Assi~ant 2 0 R-0) 0-0 WA WA si,uction Cadnad Adrmatnalor 1.0 (1.0) 0.0 WA WA eAnalyst 1.0 0.0 1.0 34,49935,445 TPSSA :odiat {inc.2panikne) 5.0 0.0 5.0 33,18333,887 TMEA clor Pn6ic WakslCily Ertjneer 1.0 0.0 1.0 510,474312,790 EIdGMT clord Corrrruniy l]erebprred 1.0 0.0 1.0 x,767311,927 EIdGMT clvrdFllance 1.0 0.0 1.0 x,743311,897 EIdGMT clord Fknr~Resunrees 1.0 0.0 1.0 38,861310,820 EIdGMT clord F9dcs8Reneation 1.0 0.0 1.0 x,130311,149 EIdGMT neenig Aide 1.0 1.0 20 34,21035,141 TMEA mang Barites Mamger 10 0.0 1-0 38,18039,989 MGMT mnmmial Corrptiarce Spa:emfia 0 0 1 0 1-0 35,40436,599 TMEA prned Mechaic 3.0 0.0 30 33,94534,818 TMEA prned Cpenator 3.0 0.0 30 33,78134,618 TMEA :dire Caonlndnr 1 0 0.0 1-0 34,69135,667 CCNF :dire Sesrelay 1 0 0.0 1-0 34,09534,940 CCNF ISarirrs Mannger 10 0.0 1-0 37,06038,621 MGMT ~ResunreesArndyst 1.0 0.0 1.0 35,02736,138 CCNF ren ResaitiesAssistad 20 0.0 20 33,97534,854 CCNF matim Teshmlogy S~a:mksl (n~ipadhme) 45 0.0 4-5 34,71135,753 TMEA ntenance Leadwodcer 5.0 0.0 5.0 34,12735,039 TMEA ntenance Supervaor 4.0 0.0 4.0 34,97736,077 MGMT ntenance VYaler 2.0 3.0 5.0 (3,23933,955 TMEA agerned Anatysl 1.0 0.0 1.0 34,49335,486 TMEA ~e SLpponl Specierd 6.0 2.0 80 33,51734,295 TMEA d SpeciaLat 1.0 0.0 1.0 33,73534,560 TMEA Check Supervise 0.0 1.0 1.0 (5,69536,955 MGMT Checker 3 0 R 0) 1-0 35,40436,599 TMEA Chedcai Saor ~idirq Inspector 2 0 R 0) 0-0 35,40436,599 TMEA x Captain 1.0 0.0 1.0 x,479311,575 MGMT x Chief 1.0 0.0 1.0 511,402313,924 EMGMT ~mmmrnitations SLpervCsa 10 0.0 1-0 35,16736,309 Sl1P ~FleEtCmndnaior 10 0.0 1-0 34,11735,027 TPSSA x Liedmmt 4.0 0.0 4.0 38,242310,064 TPAAA x Olhcer 70.0 1.0 71.0 35,20636,357 TPOA x fdewnds Supenvisior 1.0 0.0 1.0 34,62935,653 Sl1P x fdemi 0.0 0.0 0.0 33,688 TPOA x Sagead 180 0.0 180 36,90338,429 TPMA x Servixs l]Iknxrl (ne.2pal time) 8.0 0.0 80 33,62434,426 TPSSA x Servixs l]Iknxrll 5.0 (1.0) 4.0 33,81934,664 TPSSA ~ SavcES Olkrerlll 2 0 3.0 ~i0 34,11735,027 TPSSA x Servixs l]IknxrSngervisor 1.0 0.0 1.0 34,62935,653 Sl1P x SupportServixs Adriiistralor 1.0 0.0 1.0 37,06038,621 MGMT x SupportServixs Manager 1.0 0.0 1.0 35,98737,311 MGMT ~ Sl~port Specialist - RemnLLs Lead 2 0 0.0 20 33,51734,295 TPSSA ~Sl~port Specialist(rci padfime) 105 0.0 10-5 33,18333,887 TPSSA :ipal Engineer 2.0 1.0 30 37,29338,905 MGMT ~ipal I-1irr~ Resunnms Arndyst 0.0 0.0 0.0 36,76638,262 MGMT drr~ on nett o+9N Pa cs 42 CITY OF TUSTIN " 2007-OS FY OPERATING AND CAPITAL IMPROVEMENT BUDGET - 8 Evidence Sr4erWSar 8 Evidence Technidan n Manager Manager Aecmr8ng5peualist[nc 2parthme) Cents Van Urns (inc. 1 perttirne) Hunan Reso~rcesMalyst Information Tedmalogy Spenalist Manterence Worker Managanenl Analyst France Plancer Pubic War161nspedor Redevdoprneri Project Manager Program Speaafst ~adatim & f]Otieloprr~ent Svcs Manager Maintenance 8 Cmsku~m Supervisor Uisfidfim L~dxrorker f3stuhutim OperaborlAl Equipmeri Operator O.uafly Coardiretor(NPUES) ~ ~icesManager Trentrnent Operator I Trentrnerd Operator II Trentrnerd Supavsar Fu4Tme RegulaAllarated Positions istr~ne Intern ikon Leads ikon Leads - B Hance/ode Austad 1 Comnunica6ons Officer II (add Reserve Officer tv 8 Evidence Technidan Rogram As~ait NF - CONR~9+1 I IAL IXBNPT NON-E)¢7u1PF GMi - IXECUFNE MMVIGEMENF aYfF - MMIAGEMENT 1.0 0.0 1.0 54,349s5,311 SUP N 20 0.0 20 53,62454,426 TPSSA N 20 0.0 20 54,618s5,630 TMEA N 40 0.0 4.0 y1,148s5,065 SUP N 20 0.0 20 y1,927s6,017 MGMT E 1.0 0.0 1.0 57,55219,222 MGMT E 20 0.0 20 56,4[Kr57,821 TMEA N 10 0.0 1.0 53,3[MS4,035 TMEA N 225 Q00 225 53,867s4,723 TMEA N 0.5 0.0 0.5 i2,7005~296 TMEA N 1.0 0.0 1.0 65,825-67,113 MGMT E 10 0.0 1.0 65,48'6-s6,E~0 MGMT E 140 (20] 120 63,56164,349 TMEA N 10 0.0 1.0 65,258-66,421 CONF N 20 1.0 3.0 66,7495&242 MGMT E 10 0.0 1.0 55,33766,517 MGMT E 10 0.0 1.0 57,42169,062 MGMT E 1.0 0.0 1.0 s3,167s~867 TMEA N 1.0 0.0 1.4 58,1110-5909 MGMT E 10 0.0 1.0 55,47266,682 MGMT E 1.0 0.0 1.0 64,49365,486 TMEA N 70 1.0 S_0 53,35454,572 TMEA N 20 0.0 20 y1,056-64,952 TMEA N 1.0 (1.0] 0.0 WA WA WA 10 0.0 1.0 58,535610,422 MGMT E 0.0 0.0 OA 64,25265,193 TMEA N 30 0.0 3.0 y1,572s5,583 TMEA N 10 0.0 1.0 56,24767,628 MGMT E 297.25 fl00 305.25 slz.ovrr. sass-s1o_s3mr S70.OfrS12.29Rr_ fY09-s11.831hr 576.09-519.6511x_ 52.1.75-S29.IXNhr. (17.82-521 76Ar_ Ss52s11_s3mr s1a.a2-szl.sayrx. 520.91-525.54lFr_ 69.64 511.78Rr. 572.57-575.34lhr_ TUSTIN Ml1NQPAL EMPLOYEES ASSOQATION TUSTIN PORCE MANAGEMBJTASSOCIATION T1151 IN PONCE OFRCERS ASSOQATION -Tl1SI1N PORCE SUPPORT SERVICES ASSOCJATION Ths Ran FY OB`07 and incWdes tar FY o7roa Pa GS 43 This Page Intentionally Left Blank LEGISLATION CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - LEGISLATION POSITION CONTROL REPORT 06-07 06-07 06-07 07-08 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT Bl1DGET ACT CIES Bl1DGET REQ Ci Clerk Chief Deputy City Clerk Administrative Secretary OFfice Support Specialist Reproduction Operator LEGISLATION TOTAL 07-702 7.0 7.0 0.0 7.0 - 07-702 7.0 7.0 0.0 7.0 - 01-102 1.0 1.0 0.0 1.0 - 01-102 1.0 1.0 0.0 1.0 - 4.0 4.0 0.0 4.0 - 4.0 4.0 0.0 4.0 - Pats 46 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - LEGISLATION EXPENDITURE SUMMARY 04105 05106 Actual Actrial Expenditure Summary (By Fund) Legislation City Council Personnel Operations Capital a~-~a~ City Clerk Personnel Operations Capital 01-702 City Attorney Personnel Operations Capital a~-~a3 01 Legislation Personnel Operations Capital 01 Legislation Total Ofil[}7 06107 07108 Cur Bud Projection Adopted $ 115,739 $ 123,737 $ 133,628 $ 133,628 ; 140,396 $ 46,777 $ 35,568 $ 39,599 $ 39,737 ; 37,800 $ 162,516 $ 159,306 $ 173227 $ 173,365 ; 178,196 $ 282,578 $ 319,696 $ 331,738 $ 331,738 ; 349,866 $ fi6,Q91 $ 27,878 $ 108,000 $ 97,766 ; 705,350 $ 1,442 $ 2,542 $ 7,500 $ 7,500 ; 7,500 $ 350,111 $ 350,116 $ 447238 $ 437,004 ; 462,716 $ 316,824 $ 287,516 $ 300,500 $ 300,500 ; 375,500 $ 316,824 $ 287,516 $ 300,500 $ 300,500 ; 375,500 $ 398,31 fi $ 443,433 $ 465,366 $ 465,366 ; 490,262 $ 429,692 $ 350,962 $ 448,099 $ 438,003 ; 458,650 $ 1,442 $ 2,542 $ 7,500 $ 7,500 ; 7,500 $ 829,451 $ 796,937 $ 920,965 $ 910,869 S 956,412 Pats 47 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - CITY COUNCIL DESCRIPTION: The City Council provides policy direction with regard to City services. Through its review and approval of the City's annual operating and capital improvement budgets, the City Council determines the types and levels of City services. The City Council authorizes changes in the Municipal Code through adoption of ordinances. Policy direction is given by the City Council to the Planning Commission, the Community Services Commission and the Audit Commission. The City Council also serves as the Board of Directors of the Tustin Community Redevelopment Agency. The Board of Directors is responsible for overseeing implementation of the Town Center, South Central and Tustin Legacy Project Area Plans. The City Council also serves as the Board of Directors of the Tustin Public Financing Authority. Members of the City Council represent the City on various agencies such as the Orange County Fire Authority, Orange County Transportation Authority, Transportation Corridor Agencies, Orange County Sanitation District, Vector Control District and Southern California Association of Governments. CITY CLERK DESCRIPTION: The City Clerk's Office facilitates the legislative policy-making process; records and validates the proceedings of the City Council, and provides for timely and thorough access to public records. It administers the activities pertaining to City Council legislation, processes City Council-approved agenda items, manages public records, and disseminates information concerning City Council actions both to City staff and the public. TASKS: 1. Publish legal notices; 2. Assemble and print City Council agendas; 3. Record minutes; 4. Maintain the repository for contracts/agreements, deeds, resolutions, ordinances, and other City documents; Tustin City Code (TCC), City flags, and vehicle registration documents; 5. Process claims, subpoenas, summons, and public records requests; 6. Prepare proclamations and certificates of recognition; 7. Oversee Citywide records retention program; 8. Provide Citywide switchboard operator services; 9. Provide Citywide mail delivery and duplication services; 10. Maintain subscription and distribution of City Council and Planning Commission agendas and minutes; 11. Manage the electronic document imaging system (Laserfiche). PacE 48 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - CITY ATTORNEY DESCRIPTION: The City Attorney's office provides legal advice and services pertaining to City affairs to the City Council, City Manager and other City officials. TASKS: 1. Attend City Council, Redevelopment Agency and Planning Commission and Audit Commission meetings forthe purpose of providing legal advice; 2. Review and prepare ordinances, resolutions, franchises, agreements, contracts and other documents; 3. Provide legal advice to City departments; 4. Represent the City in court proceedings; 5. Review and monitor general liability claims processed by the City's claims administrator. PacE 49 This Page Intentionally Left Blank ADMINISTRATION CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z ADMINISTRATION ORGANIZATIONAL CHART CITY OF TUSTIN ADMINISTRATION ORGANIZATION CITY MANAGER EXECUTIVE DIRECTOR TO THE REDEVELOPMENT AGENCY CONTRACT SERVICES Executive Coorordinatnr ASSISTANT CITY MANAGER Department Clerk Chief Deputy City Clerk Community Development Director Police Chief Finance Director Human Resources Parks and Recreation ~;e~ Director pirector Information Technology Public Works Director! Manager City Engineer PacE 52 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - ADMINISTRATION POSITION CONTROL REPORT 06-07 06-07 06-07 07-05 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT BUDGET ACT CIES Bl1DGET REQ City Manager's Ofiice City Manager 01-201 Assistant City Manager 01-201 Communications Manager 01-201 Executive Coordinator 01-201 Administrative Secretary 01-201 Finance Director, Finance 01-202 Asst. Director, Finance 01-202 Senior Management Analyst-Hnance 01-202 Administrative Secretary 01-202 Payroll Specialist 01-202 Accounting Specialist -Finance 01-202 Accounting Specialist - Finance I Part Time 07-202 Senior Accounting Specialist l Part Time 01-202 Senior Accounting Specialist l Part Time 01-202 Human Resources Director, Human Resources 01-203 Senior Human ResourcesAnatyst 01-203 Human Resources Analyst 01-203 Human Resources Assistant 01-203 Office Support Specialist HR 01-203 Information Techndogy Senior IT Specialist 01-204 I T Speaalist 01-204 ITSpeaalist l Part Time 01-204 ADMINISTRATION TOTAL 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 5.0 5.0 0.0 5.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 0.5 - {0.5} 0.5 - 0.75 0.75 0.0 0.75 - 0.5 0.5 0.0 0.5 - 7.75 7.25 {0.5} 7.75 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - 2.0 2.0 0.0 2.0 - 1.0 1.0 0.0 1.0 - 6.0 6.0 0.0 6.0 - 1.0 1.0 0.0 1.0 - 4.0 3.0 {7.0} 4.0 - 0.5 0.5 0.0 0.5 - 5.5 4.5 {1.0} 5.5 - 24.25 22.75 {1.50} 24.25 - Pa GE 53 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - ADMINISTRATION EXPENDITURE SUMMARY Expenditure Summary (By Fund] Administration 04105 05106 Actual Achial City Manager Personnel Operations Capital 01-201 Finance Personnel Operations Capital 01-202 Human Resources Ofi107 06107 07108 Cur Bud Projection Adopted $ 350,889 $ 388,907 $ fit fi,57fi $ 454,608 ; 764,569 $ 2737 $ 25,668 $ 30,709 $ 29,709 ; 36,419 $ 118 $ 12,728 $ 250 $ 4,750 ; 500 $ 37844 $ 427,303 $ 647,535 $ 489,067 ; 807,487 $ 65606 $ 700,776 $ 713,445 $ 713,445 ; 748,603 $ 9844 $ 89,575 $ 11fi,fi00 $ 115,700 ; 108,900 $ 500 $ - $ - $ 537 S 7,000 $ 754,950 $ 790,350 $ 830,045 $ 829,682 S 858,503 Personnel $ 40fi,39fi $ 384,517 $ 434,4fi1 $ 432,4fi1 S 422,536 Operations $ 146,433 $ 187,642 $ 205,100 $ 186,340 ; 256,700 Capital $ - $ 2,071 $ - $ - S - 01-203 $ 552,829 $ 574,230 $ fi39,5fi1 $ fi18,801 ; 678,636 Information Technology Personnel $ 321,192 $ 381,815 $ 477,539 $ 467,539 ; 529,630 Operations $ 179,817 $ 195,897 $ 319,000 $ 307,000 ; 389,200 Capital $ 183,937 $ 24fi,703 $ 214,000 $ 214,000 ; 298,000 01-204 $ fi84,94fi $ 824,415 $ 1,010,539 $ 988,539 S 116,830 01 Administration Personnel $ 1,734,684 $ 1,856,016 $ 2,242,021 $ 2,068,053 ; 2,465,338 Operations $ 451,731 $ 498,781 $ 671,409 $ fi38,749 ; 790,619 Capital $ 184,554 $ 261,502 $ 214250 $ 219,287 S 299,500 01 Administration Total $ 2,370,969 $ 2,fi16,299 $ 3,127,680 $ 2,926,089 ; 3,555,457 Pa cs 54 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - CITY MANAGER DESCRIPTION: Under policy direction of the City Council, the City Manager's Office is responsible for planning, organizing and evaluating City services and providing management direction to all City departments through the department directors. It also ensures that the types and levels of City services are consistent with City Council policy and the adopted budget. TASKS: Keep the City Council constantly apprised as to the status of City programs and activities; 2. Respond to, and resolve, citizen complaints concerning City services; 3. Serve as Executive Director of the Tustin Community Redevelopment Agency. Provide management oversight of redevelopment projects, which include economic development and housing programs; 4. Provide staff support, when required, to members of the City Council serving on regional agencies; 5. Serve on special regional committees as needed such as the Orange County Fire Authority Technical Advisory Committee, Orange County Library Task Force, and 800 MHz Communications System Governance Committee; 6. Submit to the City Council the proposed 2008-09 operating and seven-year capital improvement budgets; Provide oversight of real estate transactions at Tustin Legacy; Provide oversight of the Tustin Library project. Provide oversight of the City's public communications program. FINANCE DESCRIPTION: The Finance Division provides financial services and accounting support for the City, the Redevelopment Agency, the Water Utility and the City's Special Assessment Districts. It is responsible for recording the financial activities of the City in accordance with generally accepted accounting principles and standards of the National Committee on Governmental Accounting and Auditing. TASKS: Deposit and record all revenues of the City; 2. Assist the City Treasurer in management of the City's investment program; 3. Provide management support for Water Utility billing; PacE 55 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ 4. Prepare quarterly financial reports; 5. Complete Annual Report of Operations for the State Controller, State Street Report and other reports as required; 6. Monitor the City's Fixed Asset Accounting System; 7. Administer the payroll, accounts receivable and accounts payable functions; 8. Administer the City's self-insured Workers' Compensation and general liability risk management programs; 9. Prepare the annual Operating and Capital Improvement Budget; 10. Represent the City as Treasurer of the Orange County Cities Risk Management Authority; 11. Represent the City and provide information for various City, County, State and federal audits. 12. Assist in the formation and administration of special assessment districts created to finance public infrastructure at the Tustin Legacy project. 13. Provide management oversight of the City's Information Technology program. HUMAN RESOURCES DESCRIPTION: Human Resources is responsible for the administration of the City's personnel, employee relations and labor relations functions. Human Resources strives to attract, hire and maintain the highest quality staff available; coordinates the delivery of employee benefits; and seeks to ensure compliance with all applicable laws regarding personnel and labor relations matters in a consistent manner throughout the organization. TASKS: 1. Review policies, procedures and internal controls and improve where necessary; 2. Guide resolution of outstanding personnel issues and develop plans to facilitate handling of future issues; 3. Monitor and ensure compliance with all state and federal laws; 4. Maintain classification and compensation plans; review and recommend salary levels for all City classifications; 5. Serve as the City's Chief Labor negotiator, meet and confer with employee organizations regarding wages, hours, and working conditions; implement and monitor compliance with all agreements; develop City management positions in negotiations; 6. Monitor employee relations activities: coordinate employee relations committee, monitor compliance with Personnel Rules and Regulations, and work with departments to resolve employee relations issues; 7. Recruit and select employees; develop testing materials and procedures; conduct reference checks and background investigations; 8. Review, update and administer employee benefits programs; PacE 56 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ 9. Support City goals through assertive recruitment, strong employee-employer relationships, positive communication, and creative solutions; 10. Develop and coordinate employee training and staff development programs; 11. Manage Workers' Compensation caseload and coordinate same with third-party administrator; 12. Act as program administrator for the City Safety Program; 13. Provide management level staff support to the City Manager for Human Resources projects and studies; 14. Facilitate Hearing Officer services for disciplinary appeals hearings. INFORMATION TECHNOLOGY DESCRIPTION: The Information Technology Division provides research, planning, development, support and evaluation of Citywide technology systems, including data, voice, telephone systems, radio, and technology infrastructure. It provides maintenance for current hardware/software platforms in use by the City, update and application support. TASKS: 1. Manage all hardware and software utilized by the City; 2. Administer annual lease/maintenance agreements for hardware and software; 3. Provide programming support for systems as needed; 4. Evaluate the effectiveness ofout-sourced computer services; 5. Maintain, support and upgrade servers, workstations, peripheral computer equipment, software, phones, audiovisual equipment on a Citywide basis; 6. Develop and implement software solutions to enhance operational efficiency. PacE 57 This Page Intentionally Left Blank COMMUNITY DEVELOPMENT CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART CITY OF TUSTIN COMMUNITY DEVELOPMENT DEPARTMENT DIRECTOR OF PLANNING COMMUNITY COMMISSION DEVELOPMENT ASSISTANT ADMINISTRATIVE DIRECTOR SECRETARY BUILDING OFFICIAL SENIOR PLANNER SENIOR PLANNER PLAN CHECK CQNSULTANTS FIRE MARSHALL HEALTH SERVICES PLAN CHECKERS (2) BUILDING INSPECTORS (~) BUSINESS LICENSE TECHNICIAN CCIDE ENFORCEMENT OFFICERS c~> OFFICE SUPPORT SPECIALIST ASSOCIATE PLANNERS r2~ ASSISTANT PLANNER PacE 60 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ COMMUNITY DEVELOPMENT POSITION CONTROL REPORT POSITION CONTROL REPORT DEPT 06-07 Cl1RR Bl1DGET 06-07 YTD ACT 06-07 VACAN- CIES 07-08 PROPOSED Bl1DGET 07-08 NEW REQ Planning Director, Community Development 0101 1.0 1.0 0.0 1.0 - Assistant Director, Community Development 0101 1.0 1.0 0.0 1.0 - Senior Banner {New} 0101 2.0 2.0 0.0 3.0 1.0 Associate Planner 0101 2.0 2.0 0.0 2.0 - Assistant Planner 0101 2.0 2.0 0.0 2.0 - Business License Technician 0101 1.0 - {1.0} 1.0 - A~ninistrative Secretary 0101 1.0 1.0 0.0 1.0 - Office Support Specialist 0101 1.0 1.0 0.0 1.0 - 11.00 10.00 {7.0} 12.00 1.0 Building Building Official 0102 1.0 1.0 0.0 1.0 - Principal Plan Check Engineer {Neer} 0102 - - 0.0 1.0 1.0 Associate Plan Check Engineer {New} 0102 - - 0.0 1.0 1.0 Plan Check Supervisor 0102 1.0 1.0 0.0 1.0 - PlanChecker 0102 3.0 1.0 {2.0} 1.0 {2.0} Building Inspector Supervisor 0102 1.0 1.0 0.0 1.0 - Buildmg Inspector 0102 5.0 4.0 {7.0} 5.0 - Code Enforcement Officer 0102 2.0 2.0 0.0 2.0 - Buildmg Technician 0102 2.0 2.0 0.0 2.0 - 15.0 12.0 {3.0} 15.0 - C DBG Associate Planner 2705 1.0 - {1.0} 1.0 - Code Enforcement Officer 2705 1.0 1.0 0.0 1.0 - 2.00 1.00 {7.0} 2.00 - COMMl1NITY DEVELOPMENT TOTAL 28.0 23.0 {5.0} 29.0 1.0 Pa GE 61 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY Expenditure Summary (By Fund] Community Development Planning Personnel Operations Capital 0101 Building Personnel Operations Capital 0102 01 Community Development Personnel Operations Capital 01 Community Development Total Q4105 05IOfi Actual Achial $ 870,093 $ 1,029,741 $ 184,586 $ 114,428 $ 8,450 $ 3,250 $ 1,063,129 $ 1,147,419 $ 808,435 $ 869,251 $ 314,966 $ fi15,065 $ 974 $ - $ 1,124,375 $ 1,484,316 Ofif07 06107 07!08 Cur Bud Projection Adopted $ 1,137,fi27 $ 1,137,627 $ 268,583 $ 204,383 $ 83,000 $ 83,000 $ 1,48910 $ 1,425,010 S 1 272,078 S 279,883 S 8,000 S 1,559,961 $ 1,265,fi81 $ 1,275,681 $ 550,189 $ 558,189 $ 43,000 $ 43,000 $ 1,858,870 $ 1,87fi,870 1,4fi0,266 S 799,865 S 21,000 S 281,131 $ 1,fi78,528 $ 1,898,992 $ 2,403,308 $ 2,413,308 S 2,732,344 $ 499,552 $ 729,494 $ 818,772 $ 762,572 ; 1,079,748 $ 9,424 $ 3,250 $ 126,000 $ 126,000 S 29,000 $ 2,187,504 $ 2,631,735 $ 3,348,080 $ 3,301,880 ; 3,847,092 Pa GE 62 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET r COMMUNITY DEVELOPMENT-PLANNING DIVISION DESCRIPTION: The Planning Division includes current and advance planning/special project functions. The Current Planning division reviews proposed development to ensure conformance with City zoning and development standards; processes discretionary entitlements; performs plan checks; approves business licenses; and, answers planning and business license inquiries. The advance planning/special projects division is responsible for the managing of Community Development Block Grant (CDBG) activities; and, overseeing and coordinating demographics, regional activities, historic preservation, General Plan and Code amendments, environmental studies, and special projects. Current and Advance Planning staff provide support to the City Council and Planning Commission. TASKS: 1. Complete the comprehensive revisions to the City Zoning Code with consultant assistance and schedule Planning Commission and City Council workshops, budget permitting; 2. Continue primary responsibility for planning and development monitoring tasks associated with the Tustin Legacy project; 3. Provide staff support for the administration of activities associated with the federal Community Development Block Grant (CDBG) Program including public service and public facility and improvement projects; 4. Enforce the Business License Code, provide information to new/existing businesses, and collect revenues from the City's Business License tax; 5. Continue the City's current program for monitoring aircraft noise associated with flights to and from John Wayne Airport; 6. Monitor County planning and development activity, particularly for community impacts associated with development projects occurring in the neighboring communities of Santa Ana, Orange and Irvine; 7. Monitor and recommend measures to ensure the City's compliance with the National Pollutant Discharge Elimination System (NPDES) Permit and Air Quality Management Plan; 8. Review proposed state/federal legislation for potential impacts to Tustin, and prepare position papers and correspondence on pending legislation; 9. Administer and oversee the City's Cultural Resources District. Develop and implement a Cultural Resources District work program for the Planning Commission. Process Mills Act program contracts and administer the Tustin Historic Register Plaque Program; 10. Maintain current demographic information and provide updated information to the public. Work with the Center for Demographic Research, State Department of Finance, and Southern California Association of Governments on updating demographic projections; 11. Assist the Public Works Department in preparing environmental documents for major capital improvement projects; 12. Implement the City's On-line Business License software; PacE 63 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ 13. Continue to provide phone and counter support as a one-stop planning and community development counter to maintain quality of service throughout the City; 14. Provide 21-day review for discretionary applications, 7-14 day turnaround for first-time plan checks, and 2-10 day review of resubmitted plan checks; 15. Support the City of Tustin's efforts to implement the ULI Panel recommendations for the Tustin Town Center project; 16. Complete Housing Element Update with consultant assistance. COMMUNITY DEVELOPMENT-BUILDING DIVISION DESCRIPTION: The mission of the Building Division is to protect the lives and safety of the citizens and contribute to the City's economic development through implementation and enforcement of Building, Plumbing, Electrical and Mechanical Codes and Ordinances. The Building Division is comprised of three sections: Plan Check/Permitting, Building Inspection and Code Enforcement Services. TASKS: 1. Work with developers to ensure continued progress at the Tustin Legacy project; 2. Provide mandated plan reviews and inspection services for all new construction, additions, and alterations of buildings and maintain an average of 10 days turn around time to complete all initial plan reviews; 3. Develop and implement aPermit-by-Appointment program when plans are prepared by licensed design professionals for residential remodels and additions; 4. Allocate available resources and continue to coordinate with other agencies and departments to ensure timely progressing of developments on the Tustin Legacy; 5. Review the fees charged by the Building Division and the fee structure to allow full and equitable recovery of expenses for services rendered; 6. Enhance the efficiency and productivity of Inspection and Permitting staff by implementing the Accela PermitsPlus Interactive Voice Response (IVR) and Wireless Inspection programs; 7. Update the Building Division pages on the City website to provide additional information, useful links, and City handouts; 8. Develop and make available new, and upgrade existing, Building Construction and Code Enforcement customer handouts; 9. Update the Building Division Procedures Manual and develop comprehensive policies; 10. Develop a comprehensive Code Enforcement Procedure manual; 11. Establish a consistent standard of plan check, inspection and code enforcement; PacE 64 PUBLIC WORKS PUBLIC WORKS ORGANIZATIONAL CHART CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PUBLIC WORKS POSITION CONTROL REPORT 06-07 06-07 06-07 07-08 07-08 CURR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT BUDGET ACT CIES BUDGET REQ PW Administration Dir. Pub. Works/City Eng. 01-401 1.0 1.0 0.0 1.0 - Assistant Public Works Director (New) 01-404 - - 0.0 1.0 1.0 Administrative Services Manager 01-401 1.0 1.0 0.0 1.0 - Administrative Secretary 01-401 1.0 1.0 0.0 1.0 - 3.0 3.0 0.0 4.0 1.0 Engineering Engineering Services Manager 01-402 1.0 1.0 0.0 1.0 - Transportation & Develop. Service Manager 01-402 1.0 1.0 0.0 1.0 - Senior Public Works Inspector 01-402 1.0 1.0 0.0 1.0 - Principal Engineer 01-402 1.0 1.0 0.0 1.0 - Principal Engineer -Construction 01-402 1.0 1.0 0.0 1.0 - Environmental Compliance Coord (NPDES) 01-402 1.0 - (1.0) 1.0 - Associate Engineer 01-402 2.0 1.0 (1.0) 2.0 - Assistant Engineer 01-402 2.0 2.0 0.0 2.0 - Engineering Aide (New) 01-402 1.0 1.0 0.0 2.0 1.0 Public Works Inspector 01-402 2.0 2.0 0.0 2.0 - 13.0 11.0 (2.0) 14.0 1.0 Streets Field Services Manager 01-403 0.25 0.25 0.0 0.25 - Office Support Specialist 01-403 0.25 0.25 0.0 0.25 - Maintenance Supervisor (Facilities/Streets) 01-403 0.5 0.5 0.0 0.5 - Maintenance Leadworker 01-403 1.0 1.0 0.0 1.0 - Equipment Operator 01-403 1.0 1.0 0.0 1.0 - Senior Maintenance Worker 01-403 2.0 2.0 0.0 2.0 - Maintenance Worker (New) 01-403 1.0 1.0 0.0 1.5 0.5 6.0 6.0 0.0 6.50 0.50 Landscape Field Services Manager 01-404 0.25 0.25 0.0 0.25 - Office Support Specialist 01-404 0.25 0.25 0.0 0.25 - Maintenance Supevisor -Contracts 01-404 1.00 1.00 0.0 1.00 - Maintenance Supervisor (Landscape) 01-404 1.0 1.0 0.0 1.0 - Leadworker Playground Equip/ContrAd 01-404 1.0 1.0 0.0 1.0 - Maintenance Leadworker 01-404 2.0 2.0 0.0 2.0 - Senior Maintenance Worker 01-404 11.0 8.0 (3.0) 11.0 - Maintenance Worker (New) 01-404 1.0 2.0 1.0 1.0 - 17.5 15.5 (2.0) 17.50 - Vehicles Field Services Manager 01-406 0.25 0.25 0.0 0.25 - Office Support Specialist 01-406 0.25 0.25 0.0 0.25 - Maintenance Supervisor (Vehicle) 01-406 1.0 1.0 0.0 1.0 - Equipment Operator 01-406 2.0 2.0 0.0 2.0 - Equipment Mechanic 01-406 3.0 2.0 (1.0) 3.0 - 6.5 5.5 (1.0) 6.50 - Facilities Field Services Manager 01-407 0.25 0.25 0.0 0.25 - Office Support Specialist 01-407 0.25 0.25 0.0 0.25 - Maintenance Supervisor (Facilities/Streets) 01-407 0.5 0.5 0.0 0.5 - Maintenance Leadworker 01-407 1.0 1.0 0.0 1.0 - Senior Maintenance Worker 01-407 1.0 1.0 0.0 1.0 - 3.0 3.0 0.0 3.00 - PW Emergency Services Office Support Specialist 01-410 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - PUBLIC WORKS TOTAL 50.0 45.0 (5.0) 52.5 2.50 PacE 67 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PUBLIC WORKS EXPENDITURE SUMMARY Expenditure Summary (By Fund) Public Works Administration Personnel Operations Capital 01-401 Engineering 04/05 05/06 06/07 06/07 07108 Actual Actual Cur Bud Projection Adopted $ 350,150 $ 381,714 $ 389,965 $ 389,965 $ 486,031 $ 144,474 $ 262,246 $ 390,200 $ 295,807 $ 371,567 $ - $ - $ - $ - $ 20,000 $ 494,624 $ 643,960 $ 780,165 $ 685,772 $ 877,598 Personnel $ 1,030,459 $ 1,107,403 Operations $ 918,296 $ 877,769 Capital $ - $ - 01-402 $ 1,948,755 $ 1,985,172 Streets Personnel Operations Capital 01-403 Landscape Personnel Operations Capital 01-404 Vehicles Personnel Operations Capital 01-406 Facilities Personnel Operations Capital 01-407 Emergency Services Personnel Operations Capital 01-410 $ 435,760 $ 484,328 $ 126,469 $ 197,035 $ 1,913 $ 5,826 $ 564,142 $ 687,189 $ 1,077,243 $ 1,265,466 $ 897,121 $ 934,707 $ 38,748 $ 55,793 $ 2,013,113 $ 2,255,967 $ 417,275 $ 497,325 $ 375,465 $ 544,391 $ - $ 4,326 $ 792,740 $ 1,046,042 $ 230,712 $ 258,804 $ 695,556 $ 794,416 $ - $ 8,211 $ 926,268 $ 1,061,431 $ 56,866 $ 60,864 $ 7,376 $ 15,100 $ - $ - $ 64,242 $ 75,964 01 Public Works Personnel Operations Capital 01 Public Works Total $ 3,598,548 $ 4,055,987 $ 3,164,839 $ 3,625,746 $ 40,743 $ 74,237 $ 6,803,884 $ 7,755,724 $ 1,329,963 $ 1,324,463 $ 1,112,775 $ 1,088,328 $ 5,000 $ - $ 2,447,738 $ 2,412,791 $ 514,302 $ 514,302 $ 269,884 $ 297,884 $ 5,300 $ 5,300 $ 789,486 $ 817,486 $ 1,355,711 $ 1,357,711 $ 1,156,637 $ 1,174,137 $ 38,690 $ 38,000 $ 2,551,038 $ 2,569,848 $ 520,664 $ 520,664 $ 520,330 $ 491,305 $ 3,900 $ 3,900 $ 1,044,894 $ 1,015,869 $ 260,513 $ 260,513 $ 917,910 $ 884,910 $ 4,100 $ 4,100 $ 1,182,523 $ 1,149,523 $ 63,502 $ 63,502 $ 94,200 $ 68,160 $ - $ - $ 157,702 $ 131,662 $ 4,434,702 $ 4,431,120 $ 4,462,018 $ 4,300,531 $ 57,072 $ 51,300 $ 8,953,546 $ 8,782,951 $ 1,555,884 $ 1,410,675 $ 5,000 $ 2,971,559 $ 579,203 $ 288,384 $ 37,000 $ 904,587 $ 1,429,209 $ 1,323,261 $ 24,600 $ 2,777,070 $ 546,358 $ 525,480 $ 12,000 $ 1,083,837 $ 277,589 $ 867,810 $ 4,800 $ 1,150,198 $ 67,689 $ 73,160 $ - $ 140,849 $ 4,942,044 $ 4,860,418 $ 103,482 $ 9,905,698 PacE 68 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PUBLIC WORKS -ADMINISTRATION DESCRIPTION: The Administration Division coordinates and provides direction to all Public Works Divisions and Water Services operations. This Division provides research and analysis of current and proposed Public Works projects, programs and services to ensure benefit, safety and convenience to the community and general public. TASK: 1. Perform interagency coordination and administer County, State and/or Federally funded projects and programs; 2. Provides oversight and management of the Public Works and Water Capital Improvement and Operations Budgets; 3. Monitor the Departmental productivity measurement system; 4. Manages the City's Solid Waste Program; 5. Administers two Cable TV Franchise Agreements; 6. Administers contract agreements for various City Services; 7. Manages City records with respect to Public Works and Engineering. PUBLIC WORKS -ENGINEERING DESCRIPTION: The Engineering Division designs and prepares plans for the City's Capital Improvement Program; inspects all projects within the public right-of--way; maintains records to promote the general safety and well-being of the community; and coordinates all inter/intra community related regional traffic matters pertinent to pedestrian and vehicular safety. TASKS: 1. Prepare plans, cost estimates, reports and oversees the construction of Capital Improvement Projects; 2. Conduct plan checks on subdivision/parcel maps and perform construction inspection involving public improvements; 3. Conduct City-wide traffic studies; 4. Maintain maps, records and reports for all public improvements; 5. Provide public assistance in response to engineering and traffic related concerns and complaints; 6. Perform contract administration and provide technical assistance to other City departments and outside agencies; 7. Administer Tustin Ranch Assessment District and the Tustin Landscape and Lighting District; PacE 69 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - 8. Administer contracts for Pavement Management System, Signal Maintenance, Pavement Repair and Pavement Striping; 9. Provide technical engineering support to the Tustin Legacy development program. PUBLIC WORKS -STREETS DESCRIPTION: The Street Division ensures that the aesthetic image and safe environment desired by the community is accomplished by assuring proper signage and striping, and by maintaining all streets, sidewalks, bike trails, medians, parkways, storm drains and catch basins within the public right-of-way. TASKS: 1. Maintain asphaltic concrete paved areas through the in-house temporary repair of potholes and the annual Street and Alley Repair Contract; 2. Maintain all publicly owned storm drains, catch basins and surface drainage facilities, in accordance with NPDES guidelines; 3. Maintain all foliage within the street parkways to provide adequate clearance; 4. Perform litter control in the public rights-of--way; 5. Perform traffic sign maintenance and striping/marking program as directed by the Engineering Division, Traffic Section; 6. Perform sidewalk maintenance and grinding as needed. PUBLIC WORKS -LANDSCAPE DESCRIPTION: The Landscape Division maintains all City parks and playground equipment; all landscaped median and parkway areas; and all trees located in the public right-of-way to enhance the aesthetic image of the community, promote the general environmental quality of the community, and ensure the safety of all citizens and the general public. TASKS: 1. Maintain the turf in the parks on a scheduled basis; 2. Operate and maintain parks landscape irrigation systems ensuring proper water management, using water conservation; 3. Maintain foliage by spraying, removing and/or replacing as required; 4. Perform parks graffiti removal and manage the weed abatement program in the parks and public rights-of-way; 5. Conduct regular inspection, maintenance, and repair of park grounds and play equipment, structures, lights, and picnic facilities; PacE 70 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - 6. Administer the citywide tree trimming, removals, and replacements, and the landscape maintenance contracts; Ensure compliance with NPDES regulations. PUBLIC WORKS -VEHICLES DESCRIPTION: The Vehicle Maintenance Division provides general repair and preventative maintenance for all City vehicles and other mechanical equipment, as well as maintaining avehicular/equipment history (Vehicle Lease Fund) for timely replacements and/or new purchases in a cost effective manner. In addition, the Division provides maintenance and permit compliance for the Fuel Island and the Underground Storage Tanks (UST). The Vehicle Maintenance Division also administers and supervises the Street Sweeping Operation/Program. TASKS: Perform major and minor repairs on emergency and non-emergency vehicles and other mechanical equipment; 2. Administer a preventative maintenance program for vehicles and other mechanical equipment; 3. Provide fuel and maintain vehicle and equipment fueling facilities for the City and the Tustin Unified School District; 4. Conduct licensing/Inspection of vehicles as required by the State Department of Motor Vehicles; 5. Administer the licensing and permits for City generators, Fuel Island, UST, and other equipment; 6. Implement and supervise the Citywide Street Sweeping Program; Administer the Forklift Certification Program; Administer the Vehicle/Equipment Lease Fund. PUBLIC WORKS -FACILITIES DESCRIPTION: The Facilities Maintenance Division performs and administers building maintenance and repair to provide a clean, healthy and safe environment for the employees and the general public. TASKS: Perform regular maintenance and administers contracts for building repairs in all public facilities including structural, plumbing, electrical and painting repairs; 2. Administer contracted routine maintenance tasks in all public facilities including, but not limited to janitorial, building security, elevators, pest control and HVAC; 3. Develop a 5-year Building Maintenance Plan. PAGE 7I CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PUBLIC WORKS -EMERGENCY SERVICES DESCRIPTION: The Emergency Services Division is responsible for the preparation and implementation of the City's emergency services/disaster preparedness program. The Division insures that City forces and regional agencies respond to natural or civil disasters and/or disturbances utilizing Federal and State emergency response procedures and protocols. TASKS: 1. Maintain the City's Emergency Plan to comply with State and Federal requirements 2. Identify and coordinate emergency response training programs for City Staff. 3. Assure the adequate preparation of City emergency response facilities. 4. Coordinate emergency preparation activities with state and other regional agencies and the general public. PAGE ~2 POLICE POLICE ORGANIZATIONAL CHART 00 0- 00 0 ', 00 0 00~ 0 1 0 00 ---- __ ~ r _ ~' _-_ t. Tim r r T T.% [i __ m T- ~r =m r ~_ Q- r m m d m ~= V r n m v m D m ~. CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET POLICE POSITION CONTROL REPORT POSITION CONTROL REPORT DEPT 06-07 Cl1RR Bl1DGET 06-07 YTD ACT 06-07 VACAN- CIES 07-08 PROPOSED BUDGET 07-08 NEW REQ Police Administration Police Chief 07-007 7.0 7.0 0.0 1.0 - Police Captain 01-001 1.0 1.0 0.0 7.0 - Police Support Service Administrator 01-001 1.0 1.0 0.0 7.0 Executive Secretary 01-001 1.0 1.0 0.0 7.0 - Administrative Secretary 01-001 1.0 1.0 0.0 1.0 - 5.0 5.0 0.0 5.0 - Police Operations Police Lieutenant 07-002 3.0 3.0 0.0 3.0 - Police Sergeant 07-002 77.0 77.0 0.0 17.0 - Police Officer 01-002 68.0 68.0 0.0 69.0 7.0 88.0 88.0 0.0 89.0 7.0 Support Services Police Lieutenant 07-004 7.0 7.0 0.0 7.0 - Police Sergeant 07-004 7.0 7.0 0.0 7.0 - Police Officer 01-004 2.0 2.0 0.0 2.0 - Communications Officer I 01-004 3.0 3.0 0.0 5.0 2.0 Communications Officer II 01-004 7.0 2.0 {5.0} 5.0 {2.0} Communications Officer Lead 01-004 2.0 2.0 0.0 2.0 - CrimeAnalyst 01-004 1.0 1.0 0.0 1.0 - Police Fleet Coordinator 07-004 7.0 - {7.0} 7.0 - Police Commurrcation Supervisor 07-004 7.0 7.0 0.0 7.0 - Police Services Officer Supervisor 01-004 1.0 1.0 0.0 1.0 - Police Services Officer I, 11, 111 {New} 01-004 14.0 14.0 0.0 16.0 2.0 Police Service Officer I Part Time 01-004 0.5 0.5 0.0 0.5 - Police Service Officer 1 Part Time 07-004 0.5 0.5 0.0 0.5 - Police Records Supervisor 07-004 7.0 7.0 0.0 7.0 - Lead Pdice Support Specialist 01-004 2.0 2.0 0.0 2.0 - Police Support Specialist 07-004 70.0 9.0 {7.0} 10.0 - Police Support Specialist l Part Time 01-004 0.5 0.5 0.0 0.5 - Property And Evidence Technician 07-004 2.0 2.0 0.0 2.0 - Property And Evidence Supervisor 01-004 7.0 7.0 0.0 1.0 - Police Support Services Manager 01-004 1.0 1.0 0.0 7.0 - 52.5 45.5 {7.0} 54.5 2.0 POLICE TOTAL 145.5 138.5 {7.00} 748.5 3.0 Pa cs 75 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET POLICE EXPENDITURE SUMMARY Expenditure Summary (By Fund) Police Administration Personnel Operations Capital a~-5o~ Patrol Personnel Operations Capital 01-502 Investigative Services Personnel Operations Capital a~-5o3 Administrative Services Personnel Operations Capital 01-504 01 Pdice Department Personnel Operations Capital 01 Pdice Department Total 04105 Q5I06 Actual Achral $ 815,826 $ 902,117 $ 72,432 $ 189,896 $ - $ - $ 888,258 $ 1,092,013 $ 7,790,098 $ 8,790,934 $ 1,032,514 $ 1,148,541 $ 262,726 $ 66,434 $ 9,085,338 $ 10,005,909 $ 3~Sfi,077 $ 3,307,478 $ 20fi,839 $ 232,741 $ - $ 723 $ 3,492,916 $ 3,547,442 $ 2,606,448 $ 3,007,106 $ 45fi,570 $ 447,418 $ 24,621 $ 8,470 $ 3,087,639 $ 3,462,994 $ 14,498,449 $ 16,007,635 $ 1,768,356 $ 2,018,596 $ 287,347 $ 82,127 $ 1fi,554,151 $ 18,108,358 06107 06107 07108 Cur Bud Projection Adopted $ 762,723 $ 762,723 $ 177,484 $ 175,552 $ - $ - $ 940,207 $ 938,275 S 800,359 S 193,469 S - S 993,828 $ 13,250,056 $ 12,302,735 $ 1,283,757 $ 1,255,114 $ - $ - $ 14,533,813 $ 13,557,849 $ - $ - $ - $ - $ - $ - $ - $ - $ 4,502,333 $ 3,910,fi68 $ 560,758 $ 587,900 $ - $ - $ 5,063,091 $ 4,498,568 $ 18,515,112 $ 16,97fi,126 $ 2,021,999 $ 2,018,566 $ - $ - $ 20,537,111 $ 18,994,fi92 S 13,684,187 s 1,289,fi22 S 28,000 ss ~5;oa~,s~a S - S - S - S - S 4,635 519 S 630,596 S 5,000 s 5,277,774 S 19,120,065 s 2,113,fi87 S 33,000 S 27,266,752 Pa GE 76 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET POLICE DEPARTMENT -ADMINISTRATION DESCRIPTION: This bureau directs the day to day operations of the Police Department. Its primary responsibility is to ensure that the Department's overall mission is achieved, and that the department is well-prepared for the future. The Administration Bureau provides leadership and management direction to all Police Department functions. Staff also responds to citizen contacts and represents the Police Department within the City, County and State. TASKS: Provide administrative leadership to the entire Department; 2. Provide budget direction and control; 3. Review and implement new programs to enhance effectiveness of Department; 4. Ensure free flow of internal and external information; 5. Participate in citywide team management concepts; 6. Provide direction and analysis to staff projects; 7. Coordinate with other local, state, and federal law enforcement agencies; 8. Coordinate Police Department activities with other City Departments; 9. Anticipate the future and plan activities accordingly. POLICE DEPARTMENT -COMMUNITY POLICING DIVISION DESCRIPTION: The Community Policing Bureau is comprised of three divisions: North Area Patrol, South Area Patrol, and Special Operations. Special Operations includes four units: General Investigations; Special Investigations; Gang Unit; and Traffic Unit. The Community Policing Bureau is responsible for all reactive and proactive police problem solving in the city, including responding to citizen calls for service twenty-four hours a day, 365 days a year. The mission is to work in partnership with the other City departments, the residential and business communities, and other governmental and non-profit agencies to reduce crime, provide a sense of safety and security and to improve the quality of life or those who visit, live, and work in the City of Tustin. TASKS: Establish a new Departmental Mission, Vision and Values based on a Community Governance philosophy; 2. Develop and implement an Area Commander plan for Patrol which includes the establishment of a Special Enforcement Unit, Community Impact Officers, a Neighborhood Improvement Task Force, a Crime Analyst position and a Block Captain Program; PAGE 77 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET Develop and implement a 5-year Strategic Plan for the transition to Community Governance, Reinventing the Organization and how to best serve our employees; 4. Respond to all service, criminal, and traffic calls for service; 5. Investigate, write police reports, follow-up, and apprehend violators as appropriate; 6. Actively follow-upon all cases with workable leads; 7. Investigate incidents dealing with vice, narcotics, gang, and white-collar crimes; 8. Respond to community needs concerning juveniles, including using juvenile diversion programs and maintaining a School Resource Officer program; Provide crime and traffic accident suppression through specific crime analysis, special enforcement, and proactive problem solving; 10. Conduct educational and other crime/traffic accident prevention presentations; 11. Decrease the number of abandoned vehicles left on City streets and private property through the vehicle abatement program; 12. Maintain and refine the Field Training Officer program; 13. Coordinate community special event plans; 14. Establish comprehensive operating procedures for all sections and units. POLICE DEPARTMENT -ADMINISTRATIVE SERVICES DIVISION DESCRIPTION: The Administrative Services Bureau provides the essential administrative and support services necessary to ensure the effective and efficient delivery of police services. This mission is accomplished through an interactive network of highly specialized and distinctively diverse activities which both support and strengthen the police department's mission. The Bureau provides supervision, coordination, training, and staffing of all technical support units within the Department. The Bureau is comprised of two divisions: Professional Standards Division and Support Services Division. The Professional Standards Division is comprised of three units: Personnel; Training; and Community Resources. The Support Services Division is comprised of four units: Records; Communications; Property and Evidence; and Police Services Officers. TASKS: 1. Provide planning and research for various Police Department projects; 2. Coordinate and monitor the Department's fiscal activities on a daily basis; Coordinate recruitment and selection of candidates for all Department positions; 4. Maintain personnel and departmental training records; 5. Coordinate the training of all departmental personnel; 6. Handle complex and/or sensitive Administrative Investigations; 7. Maintain and provide criminal, incident and traffic activity information and statistics; Provide crime data to Federal and State agencies, police personnel, and the community; Provide accurate documentation, storage, and retrieval of property and evidence; PAGE ~8 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET 10. Develop, implement, maintain and support the Department's automation projects including computer- aided dispatch, records management systems, optical imaging systems, mobile data computers, section specific operational software, etc.; 11. Provide police facilities and police fleet management and support; 12. Coordinate the booking process of all persons in custody of the Police Department; 13. Staff and manage the Department's Crime Scene Investigations Unit. PacE 79 This Page Intentionally Left Blank FIRE CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - FIRE EXPENDITURE SUMMARY 04105 05106 Actual Achial Expenditure Summary (By Fund] County Fire Contract Administration Personnel Operations Capital U7-550 Q1 County Fire Contrail Personnel Operations Capital U7 County Fire Contrail Total Ofi107 Ofi107 U7108 Cur Bud Projection Adopted $ 4,472,245 $ 4,fi04,457 $ 4,805,854 $ 4,805,854 S 5,OQ3,200 $ 4,422,245 $ 4,fi04,457 $ 4,805,854 $ 4,805,854 S 5,OU3,200 $ 4,472,245 $ 4,fi04,457 $ 4,805,854 $ 4,805,854 S 5,OQ3,200 $ 4,422,245 $ 4,fi04,457 $ 4,805,854 $ 4,805,854 S 5,OU3,200 Pa GE 82 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET FIRE SERVICES DESCRIPTION: The City contracts with the Orange County Fire Authority for fire suppression, prevention, inspection, public education, and paramedic services. The Fire Authority serves nineteen cities and the County of Orange through a Joint Powers Agreement. One member of the Tustin City Council serves on the Board of Directors of the Fire Authority. In July 2000, the City approved a new ten-year contract with the Fire Authority. It is anticipated that in fiscal year 2007-08 the City will enter into an extension of the contract with the Fire Authority for an additional twenty years. PacE 83 This Page Intentionally Left Blank PARKS AND RECREATION CITY OF TUSTIN ~r; 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS AND RECREATION ORGANIZATIONAL CHART PARKS & RECREATION DEPARTMENT '~'* -° t ~, DIRECTOR OF _ PARK Se ~ ADMINISTRATIVE SECRETARY RECREATION ~ cusTODIAN {sp RECREATION SUPERINTENDENT RECREATION RECREATION SUPERVI30R SUPERVISOR RECREATION RECREATION RECREATION RECREATION SR-CENTER VAN COORDINATOR COORDINATOR COORDINATOR COORDINATOR DRIVER {Civic Cen Seq (GYM} {7FYC} (SR. CENTER} (q,5) -- RECREATION RECREATION RECEPTIONIST COMMUNITY SERVIC ES RECREATION PROGRAM ASSISTANT PROGRAM ASSfSTANT 05 ASSISTANT {2y PROGRAM ASSISTANT {q-5} f ~ } CLERK TYPIST{q-5} SPORTS FIELD SPECIALIST Toil PociOans zl PacE 86 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS AND RECREATION POSITION CONTROL REPORT 06-07 06-07 06-07 07-08 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT Bl1DGET ACT CIES Bl1DGET REQ P & R Administration Director, Parks & Recreation 01-701 1.0 1.0 0.0 1.0 - Administrative Services Manager 01-701 1.0 1.0 0.0 1.0 - Administrative Secretary 01-701 1.0 1.0 0.0 1.0 - 3.0 3.0 0.0 3.0 - Sports Recreation Supervisor 01-702 1.0 1.0 0.0 1.0 - Recreation Coordinator 01-702 1.0 1.0 0.0 1.0 - OFfice Support Specialist 01-702 1.0 1.0 0.0 1.0 - Sports Program Specialist 01-702 1.0 1.0 0.0 1.0 - 4.0 4.0 0.0 4.0 - ClasseslCultural Arts Recreation Coordinator 01-703 1.0 1.0 0.0 1.0 - OFfice Support Specialist 01-703 1.0 1.0 0.0 1.0 - 2.00 2.00 0.0 2.00 - Senior Programs Recreation Supervisor 01-705 1.0 1.0 0.0 1.0 - Recreation Coordinator 01-705 1.0 1.0 0.0 1.0 - Sr. Center Van Driver 01-705 0.5 0.5 0.0 0.5 - 2.50 2.50 0.0 2.50 - P & R Support Services Custodian 01-706 4.0 4.0 0.0 4.0 - Custodian (Part Time] 01-706 0.5 0.5 0.0 0.5 - Custodian (Part Time] 01-706 0.5 0.5 0.0 0.5 - 5.0 5.0 0.0 5.0 - Tustin Youth Center Recreation Coordinator 01-707 1.0 1.0 0.0 1.0 - 1.0 1.0 0.0 1.0 - PARKS 8 RECREATION TOTAL 17.5 17.5 0.0 17.5 - Pa GE 87 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z PARKS AND RECREATION EXPENDITURE SUMMARY Expenditure Summary (By Fund] Parks and Recreation Servaces Administration Personnel Operaions Capihal 01-701 Sports Personnel Operaions Capid 01-702 ClasseslCultural Services Personnel Operaions Capid 01-703 SeniorCitizens Personnel Operaions Capihal 01-705 Support Servaces Personnel Operaions capital 01-706 Tustin Youth Cerrter Personnel Operaions Capihal 01-707 01 Parks and Recreation Personnel Operaions Capihal 01 Parks and Recreation Total o4ra5 o5ras Actrral Achral ; 326,869 ; 354,161 ; 49,630 ; 49,798 ; 495 ; - ; 376,994 ; 403,960 ; 475,306 ; 518,134 ; 244,143 ; 272,496 ; 4,745 ; 30,561 ; 724,194 ; 821,191 ; 153,327 ; 180,923 ; 318,433 ; 308,002 ; 12,157 ; 1,943 ; 483,917 ; 490,868 ; 189,054 ; 218,556 ; 80,153 ; 90,755 ; 4,120 ; 3,411 ; 273,327 ; 312,721 ; 285,437 ; 318,275 ; 6,633 ; 6,443 ; 1 220 ; 1,301 ; 293291 ; 326,018 ; 191,598 ; 208,335 ; 80,439 ; 44,601 ; - ; 1,779 ; 272,037 ; 254,715 ; 1,621,590 ; 1,798,384 ; 779,431 ; 772,094 ; 22,738 ; 38,994 ; 2,423,759 ; 2,609,473 asro7 osfo7 a7fas Cur Bud Prnjeotion Adopted 338,138 ; 338,163 48,304 ; 50,789 ; 1,500 ; 1,500 ; 387,942 ; 390,452 ; 377,156 ; 55,354 ; 1,500 ; 434,011 542,068 ; 546,119 304,710 ; 304,315 10,200 ; 10,200 ; 856,978 ; 860,634 168,372 ; 168,372 ; 380,460 ; 376,030 12,750 ; 12,750 ; 561,582 ; 557,152 ; 234,245 ; 234,245 84,395 ; 83,395 ; 7,000 ; 7,000 ; 325,640 ; 324,640 ; 314,124 ; 315,326 12,395 ; 12,414 ; 4,000 ; 4,000 ; 330,519 ; 331,740 ; 227,703 ; 229,289 51,630 ; 45,630 ; 5,000 ; 5,000 ; 284,333 ; 279,919 1,824,650 ; 1,831,514 881,894 ; 872,573 ; 40,450 ; 40,450 ; 2,746,994 ; 2744,537 536,735 304,710 7,200 ; 84$645 ; 171,615 ; 401,310 12,750 ; 585,675 ; 26Q022 80,110 ; 7,000 ; 347,132 ; 325,937 12,695 ; a,aaa 342,632 ; 252,694 ; 5~a6a ; 5,000 ; 307,774 1924,159 904,259 ; 37,450 ; 2x865,868 Pa GE 88 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS & RECREATION -ADMINISTRATION DESCRIPTION: The Administration Services Division provides coordination to manage the planning, acquisition and rehabilitation of park and recreation facilities. TASKS: 1. Coordinate and implement aone-year strategic plan for the Community Services Commission; 2. Provide management of Capital Improvement Program; 3. Provide budgetary control and fiscal responsibility; 4. Maintain an accurate position control document; 5. Provide staff support to City Council and Community Services Commission and related committees; 6. Provide facilitation resources to community organizations and resident groups. PARKS AND RECREATION -SPORTS DESCRIPTION: The Sports Services Division provides active recreation programs through the utilization of sports, fitness and instructional classes that provide all ages the opportunity for supervised, active, recreation programs. TASKS: 1. Coordinate Adult Softball League to increase the number of teams playing on Thursday and Friday nights; 2. Insure prices for the Adult Softball League comparable to surrounding cities; 3. Continue a quality working relationship with vendors running leagues at city facilities; 4. Provide a fun, safe facility at Pioneer Road Park with staff supervision during function of the water plays area; 5. Continue a successful participation in the Youth Track Meet; 6. Provide a safe, fun, reasonably priced camp for children ages 3 to 14 years; 7. Coordinate and implement a teen volunteer program that will prepare participants for job experiences; 8. Implement safe and wholesome after-school activities for local area children; 9. Provide Tustin Area organizations with facility use including gymnasium and fields; 10. Coordinate and implement Special Events to include a safe and free Halloween, Tustin Tiller Days Festival and Parade, Concerts in the Park, Easter Egg Hunt and Movies in the Park. PacE 89 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS AND RECREATION -CLASSES/CULTURAL ARTS DESCRIPTION: The contract class division promotes and coordinates recreational classes for community adults and youth. The division is responsible for program publicity, including the production of the Tustin Today quarterly brochure; procurement of instructors and classroom space; implementation of class registration procedures; coordination of the summer day camp and supervised playground program. TASKS: Provide a diverse selection of quality contract classes for children and adults; 2. Continue the involvement in cultural arts and providing free family based programs throughout the year; 3. In conjunction with the City's Communications Manager, produce and publish the quarterly Tustin Today brochure. PARKS AND RECREATION -TUSTIN FAMILY AND YOUTH CENTER DESCRIPTION: This division is responsible for the operation and programming of the Tustin Family and Youth Center. Primary charge of this division is to provide a wide array of recreational activities and human services for families and youth of the southwest area of Tustin. These activities and services are accomplished in collaboration with a variety of regional and local service organizations and agencies. TASKS: Provide comprehensive programs and services for southwest Tustin area children 4-13 years of age and their families; 2. Provide free nutritional snacks in collaboration with Second Harvest for children aged 1-18; Expand volunteer opportunities to include senior adults, younger children and service club members; 4. Increase participation in Homework Club, offered Monday through Thursday in the afternoons; Provide a community Movie Night in partnership with the Kiwanis Club of Tustin. PacE 90 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - PARKS AND RECREATION -SUPPORT SERVICES DESCRIPTION: The Support Services Division is responsible for performing custodial duties in providing a clean, safe environment for city employees and the general public at City Hall/Civic Center, Columbus Tustin Activities Center, Tustin Area Senior Center, Tustin Family and Youth Center and the Tustin Sports Park Tennis Office. TASKS: 1. Responsible for the care and light maintenance of the Civic Center, Senior Center, Youth Center, Activities Center and Tennis Office; 2. Provide support to the Parks and Recreation Services Department for contract classes and special events by performing set-ups and tear down of a variety of equipment; 3. Provide support and supervision of facility rentals; 4. Provide support for over 20 City-wide Special Events. PARKS AND RECREATION -SENIOR SERVICES DESCRIPTION: The Senior Services Division is responsible for the operation and programming of the Tustin Area Senior Center. Primary charge of this division is to provide a wide variety of recreational, educational, social and human services. These activities are accomplished in collaboration with a variety of regional and local service organizations. TASKS: 1. Provide recreation, education, social and human services designed to assist center participants with activities for daily living such as transportation and housing assistance, nutrition, physical and mental well being and special life enriching interests; 2. Provide staff support to the Senior Advisory Board, which includes the Senior Advisory Board Ways and Means Committee fund raising activities and planning; 3. Provide staff support and manage all record keeping for the Tustin Area Senior Center Fund; 4. Manage the Senior Center Gift Shop; 5. Manage over 125 volunteers for the following areas at the Center: Front Desk, Bingo Committee, Food Distribution, Congregate Meal Program, Special Events, Senior Advisory Board, Instructors, Visually Handicapped, Art Gallery, Gift Shop, Quilting, Tax Aid and Water Bill Stuffing; 6. Coordinate and/or aid in City-wide Parks and Recreation Special Events such as Street Fair, Casino Night, Tree Lighting, Concerts in the Park, Broadway in the Park, Movies Night, Cinco De Mayo, Egg Hunt and Track Meet. PAGE 9I This Page Intentionally Left Blank NON-DEPARTMENTAL CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - NON DEPARTMENTAL EXPENDITURE SUMMARY 04105 05106 Actual Achial Expenditure Summary (By Fund] Non-Departmental Administration Personnel Operations Capital 01-807 01 Nan-Departmental Personnel Operations Capital 01 Nan-Departmental Tdal 06107 06107 07108 Cur Bud Projection Adopted $ 116,524 $ 155,979 $ 150,000 $ 150,000 S 175100 $ 1,455,630 $ 1,895,386 $ 8,057,650 $ 8,033,700 S 636,700 $ 46 $ 172 $ - $ - S 750 $ 1,572,200 $ 2,051,538 $ 8,207,650 $ 8,183,700 S 812,550 $ 116,524 $ 155,979 $ 150,000 $ 150,000 S 175100 $ 1,455,630 $ 1,895,386 $ 8,057,650 $ 8,033,700 S 636,700 $ 46 $ 172 $ - $ - S 750 $ 1,572,200 $ 2,051,538 $ 8,207,650 $ 8,183,700 S 812,550 Pa cs 94 COMMUNITY DEVELOPMENT BLOCK GRANTS (cnsc) CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) EXPENDITURE SUMMARY Expenditure Summary (By Fund) CDBG 07-08iy, Admin Persvmel Operations Capital 2805 CDBG 07-08iy, CIP Persvmel Operativns Capital 28-099 2x CDBG Total Persvmel Operations 2x CDBG Total 04105 05106 06107 06107 0710$ Actual Achial Cur Bud Projection Adopted s 114,764 s 129,841 s 153,453 s 153,453 S 156,621 S 166,532 S 157,928 s 175,068 s 175,068 s 189,031 S - S - s - s - s - S 281,296 S 287,769 s 328,522 s 328,522 S 345,&52 s - s - s - s - s - s - s - s - s - s - S 227,109 S 281,283 s 572,568 s 572,568 S 485,000 S 227,109 S 281,283 s 572,568 s 572,568 S 485,000 s 114,764 s 129,841 3 166,532 3 157,928 S 227,109 S 281,283 s 508,405 s 569,053 s 153,453 s 153,453 s 175,069 s 175,069 s 572,568 s 572,568 s 901,090 s 901,090 ~ 156,621 ~ 189,031 s 485,000 ~ 830,&52 Pa GE 96 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - COMMUNITY DEVELOPMENT BLOCK GRANTS DESCRIPTION: The federal Housing and Community Act of 1974, as amended, created the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and a suitable living environment and by expanding economic opportunities, specifically for low and moderate income persons. Grants are awarded to communities to implement a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. PacE 97 This Page Intentionally Left Blank TUSTIN LANDSCAPE LIGHTING DISTRICT STREET LIGHTING DISTRICT CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN LANDSCAPE LIGHTING DISTRICT STREET LIGHTING DISTRICT EXPENDITURE SUMMARY Expenditure Summary (By Fund] Tustin LLD, Special District Personnel Operations Capital 4705 41 Tustin LLD Total Personnel Operations Capital 47 Tustin LLD Total Tustin SLD, Special District Personnel Operations Capital 4205 42 Tustin SLD, Total Personnel Operations Capital 42 Tustin SLD Total 04105 05106 Actual Achial $ - $ - $ 4fi1,fifi7 $ 504,129 $ - $ - $ 461,667 $ 504,129 $ - $ - $ 461,667 $ 504,129 $ - $ - 06107 06107 07108 Cur Bud Projection Adopted $ - $ - $ 642,463 $ fi42,000 $ - $ - $ 642,463 $ fi42,000 S - S 693,415 S - 693,475 $ - $ - $ 642,463 $ fi42,000 $ - $ - $ 461,667 $ 504,129 $ 642,463 $ fi42,000 $ - $ - $ 1,359,878 $ 365,508 $ - $ - $ 1,359,878 $ 365,508 $ - $ - $ 440,8D0 $ 385,000 $ - $ - $ 440,8D0 $ 385,000 $ - $ - $ 1,359,878 $ 365,508 $ - $ - $ 1,359,878 $ 365,508 $ - $ - $ 440,800 $ 385,000 $ - $ - $ 440,8D0 $ 385,000 S - S 693,415 S - S 693,415 S - S 517,200 c r .+~a,~w S - S 577,200 S - S 517,200 PasE !00 CITY OF TUSTIN 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ,~ z TUSTIN REDEVELOPMENT AGENCY ORGANIZATIONAL CHART CITY OF TUSTIN REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY BOARD OF DIRECTORS (CITY COUNCIL) AGENCY ATTORNEY (CITY ATTORNEY) EXECUTIVE DIRECTOR (ASSISTANT CITY MANAGER) Public Works Director! City Engineer Secretary Senior Praject Manager (City Clerk) (MCAS Tustin) Senior Praject Manager Treasurer (Town Center South Central) Seniar Project Manager housing Rehab Aide (MCAS Tustin) (HousinglEconomic Development} PAGE 102 CITY OF TUSTIN ' `~.tr Y '"~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN REDEVELOPMENT AGENCY POSITION CONTROL REPORT 06-07 06-07 06-07 07-08 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT Bl1DGET ACT CIES Bl1DGET REQ REDEVELOPMENT Administrative Secretary 52-000 0.05 0.05 0.0 0.05 - Redevelopment Project Mareger 52-000 0.25 0.25 0.0 0.25 - 0.30 0.30 0.0 0.30 - Administrative Secretary 53-000 0.10 0.70 0.0 0.10 - Redevefopment Program Manager 53-000 0.10 - {0.1} 0.10 - Redevelopment Project Mareger 53-000 0.25 0.25 0.0 0.25 - 0.45 0.35 {0.1 } 0.45 - Redevelopment Project Mareger 55-000 0.20 0.20 0.0 0.20 - 0.20 0.20 0.0 0.20 - Administrative Secretary 56-000 0.25 0.25 0.0 0.25 - Redevefopment Program Manager 56-000 0.80 - {0.8} 0.80 - 1.05 0.25 {0.8} 1.05 - Administrative Secretary 58-000 0.05 0.05 0.0 0.05 - Redevefopment Project Mareger 58-600 0.25 0.25 0.0 0.25 - 0.30 0.30 0.0 0.30 - Administrative Secretary 59-600 0.05 0.05 0.0 0.05 - Redevefopment Program Manager 59-000 0.10 - {0.1} 0.10 - Redevelopment Project Mareger 59-000 0.25 0.25 0.0 0.25 - 0.40 0.30 {0.1 } 0.40 - REDEVELOPMENT TOTAL 2.70 1.70 {1.00} 2.70 - PAGE 103 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN REDEVELOPMENT AGENCY EXPENDITURE SUMMARY Expenditure Summary {By Fund) 5outli Cen4al RDA, Admit Personnel ~~ ~P~ 52-600 5outli Cen4al RDA, CIP Pesonnel ~~ ~P~ 52-999 04A5 0506 Achial Actual $ 50,145 $ 66,702 $ 18,885 $ 22,011 $ 5,156 $ 5,577 $ 74,186 $ 94,290 $ - $ - $ - $ - $ 930,467 $ 1,662 $ 930,467 $ 1,662 52 5outli Cen4al RDA Pesonnel $ 50,145 $ 66,702 Operations $ 18,885 $ 22,011 Capital $ 935,623 $ 7,239 52 SC RDA Total $ 1,004,653 $ 95,951 53 5outli Cen4al Set Aside, Admit Pesonnel ~~ ~P~ 53 SC SetAside Trial $ 40,278 $ 54,251 $ 40,008 $ 1,040,571 $ - $ - $ 80,286 $ 1,094,822 55 (ACAS Base RDA, Adnin Pesonnel ~~ ~P~ 55-600 55 (ACAS Base RDA, qP Personnel ~~ ~P~ 55-999 55 IAC/1,5 Base RDA Personnel ~~ 55 (ACAS Base RDA Trial 56 IAC/1,5 5etAside, Admit Personnel ~~ 56 (ACAS SetAside Trial $ 26,387 $ 30,856 $ 68,931 $ 82,407 $ - $ - $ 95,317 $ 113,263 $ - $ - $ - $ - $ - $ 338,868 $ - $ 338,868 $ 26,387 $ 30,856 $ 68,931 $ 82,407 $ - $ 338,868 $ 95,317 $ 452,131 $ - $ 35,618 $ ta,lss $ s,1s4 $ -$ - $ 10,166 $ 41,782 06!07 Ofi~07 07106 Cur Bud Projection Adopted $ 39,588 $ 39,588 $ 81,826 $ 68,601 $ 13,500 $ 800 $ 134,914 $ 116,389 $ 33,463 $ 246,962 $ 12,000 $ 292,425 $ - $ - $ - $ - $ 5,874,890 $ 5,680,044 $ 5,874,890 $ 5,680,044 $ 39,5B8 $ 39,588 $ 81,826 $ 68,601 $ 5,888,390 $ 5,68844 $ 6,008,804 $ 5,796,433 $ 78,438 $ 78,438 $ 104,476 $ 50,013 $ - $ - $ 182,914 $ 128,451 $ 133,413 $ 133,413 $ 72,406 $ 75,476 $ - $ - $ 206,819 $ 208,889 $ - $ - $ - $ - $ (133,242) $ 500,000 $ {133,242) $ 500,OOa $ 133,413 $ 133,413 $ 72,406 $ 75,476 $ (133,242) $ 500,000 $ 72,577 $ 708,889 $ 98,980 $ 99,980 $ 23,700 $ 2,7oa $ - $ - $ 123,san $ 102,ssa $ - $ - $ 10,135,314 $ 10,135,314 $ 33,463 $ 246,962 $ 10,147,314 $ 70,427,739 $ 5D,823 $ 130,747 $ - $ 187,571 $ 2D,7111 $ 8D,787 $ 6,000 $ 106,888 $ - $ - $ 224,707 $ zza,707 $ 20,701 $ 8D,787 $ 230,707 $ 337,995 $ 127,447 $ 5a,ooo $ $ 187,447 PAGE 104 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - F~enditure Summary (By Fund] Town Center RDA, Admin Personnel Operations Capital 58-600 Town Center RDA, CIP Personnel Operations Capital 5899 58 Town Center RDA Personnel Operations 58 Town Center RDA Total Town CenterSetAside, RDA Personnel Operations Capital 59-600 Town CerrterSetAside, CIP Personnel Operations Capital 5999 59 Town CenterSetAside Personnel Operations 59 Town CenterSetAsideTotal 04A5 0510fi 06107 06107 07!08 Actual Actual Cur Bud Projection Adopted $ 66,34fi $ 74,773 $ 39,588 $ 39,588 S 33,463 $ 101,795 $ 82,977 $ 108,116 $ 83,3fi1 S 777,362 $ 1,212 $ 5,577 $ 13,500 $ 11,000 S 13,000 $ 169,353 $ 1fi3,327 $ 1fi1,2fi4 $ 133,949 S 163,825 $ 927,fi04 $ 74,690 $ 275,722 $ 275,722 ; 455,707 $ 927,fi04 $ 74,690 $ 275,722 $ 275,722 ; 455,707 $ 66,34fi $ 74,773 $ 39,568 $ 39,588 S 33,463 $ 101,795 $ 82,977 $ 108,176 $ 83,3fi1 S 117,362 $ 928,81fi $ 80,267 $ 289,222 $ 28fi,722 S 468,707 $ 1,096,957 $ 238,017 $ 436,986 $ 409,fi71 S 619,532 $ 32,040 $ 45,235 $ 15,255 $ 33fi,458 $ (1,300,000) $ - $ (1,252,704) $ 381,692 $ 75,112 $ 75,112 ; 47,280 $ 137,076 $ fiB,fi13 ; 236,985 $ - $ - S - $ 212,188 $ 143,725 S 284,265 $ 1,713,777 $ - $ 89,075 $ - ; 89,075 $ 1,713,777 $ - $ 89,075 $ - ; 89,075 $ 32,040 $ 45,235 $ 75,112 $ 75,112 S 47,280 $ 15,256 $ 33fi,458 $ 137,076 $ fiB,fi13 ; 236,985 $ 413,777 $ - $ 89,075 $ - ; 89,075 $ 461,073 $ 381,692 $ 301,263 $ 143,725 S 373,340 PAGE 10~ CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN COMMUNITY REDEVELOPMENT AGENCY DESCRIPTION: The Tustin Community Redevelopment Agency was established in 1976 for the purpose of providing needed public improvements and facilitating economic development within the Town Center Redevelopment Project Area. The South Central Project Area was established in 1983 and the MCAS Tustin Project Area in 2003. The City Council serves as the Board of Directors for the Agency. City staff provides required Agency staff support. The Town Center Project Area is located in the heart of Tustin and consists of a high concentration of older commercial buildings and a limited number of residential units. The South Central Project Area has a high concentration of aging multi-family units which are showing signs of overcrowding and deterioration. The area also consists of older commercial/retail structures along Newport Avenue that will need assistance in the near future to remain competitive with newer commercial/retail centers in other areas of town. Subsequent to the closure of Marine Corp Air Station (MCAS) Tustin in July 1999, the Tustin City Council adopted the MCAS Tustin Redevelopment Plan in June 2003 in order to facilitate redevelopment of the approximately 1,600-acre military base. For each of the Project Areas, the Agency has significant housing responsibilities for implementing and administering programs to assist low- and moderate-income families in the purchase or rental of affordable units, assisting existing property owners maintain their units through Agency funded rehabilitation programs, and providing incentives to developers for the construction of new affordable units. Pa~E106 TUSTIN LEGACY CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN LEGACY POSITION CONTROL REPORT 06-07 06-07 06-07 07-08 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT Bl1DGET ACT CIES Bl1DGET REQ TUSTIN LEGACY ENTERPRISE Redevelopment Program Manager 18-805 1.00 1.00 0.0 1.00 - Redevelopment Project Manager 18-805 0.80 0.80 0.0 0.80 - Administrative Secretary 18-805 0.50 0.50 0.0 0.50 - 2.30 2.30 0.0 2.30 - TUSTIN LEGACY ENTERPRISE TOTAL 2.30 2.30 0.0 2.30 - PasE !OS CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN LEGACY EXPENDITURE SUMMARY Expenditure Summary {By Fund) Tustin Legacy, Admin Personnel Operaions Capital 1805 Tustin Legacy, CIP Personnel Operaions Capital 1899 1$ Tustin Legacy Personnel Operaions Capital 1$ Tustin Legacy Total o4ro5 o5ros osro7 osro7 o7ros Achial Aciual Cur Bud Projection Adopted S 373,426 S 417,482 S 1,515,865 S 1,683,423 S -S - S 1,889,291 S 2,100,905 S 404,347 S 404,647 S 1,401,6'10 S 951,550 S -S - S 1,806,967 S 1,356,197 ~ 271,871 S 1,085,940 S - ~ 1,357,811 S -S - S -S - S 282,598 S 4,011,070 S 282,598 S 4,011,070 S 373,426 S 417,482 S 1,515,865 S 1,683,423 S 282,598 S 4,011,070 S 2,171,890 S 6,111,974 S -S - S -S - S 3,6211,330 S 7,631,000 S 3,6211,330 S 7,631,000 S 404,347 S 404,647 S 1,401,620 S 951,550 S 3,6211,330 S 7,631,000 S 5,426,297 S 8,987,197 S - S - ~ 3,044,916 ~ 3,644,910 ~ 271,871 ~ 1,0$5,940 ~ 3,644,916 ~ 5,002,727 PAGE lO9 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - TUSTIN LEGACY DESCRIPTION: Wth closure of the former 1,600-acre Marine Corps Air Station (MCAS) Tustin, the City assumed responsibility for conversion of the site to civilian uses. The City Council adopted the Tustin Legacy Specific Plan which establishes the allowable uses of the site. The Tustin Legacy budget includes expenses incurred in property management of portions of the site owned by the City and real estate transactions. Through the Federal military base conveyance and conversion process, the City assumed responsibility for selling land to private developers and providing land to public agencies at no cost. Expenses incurred by the City for administering the Tustin Legacy project are offset by the sale of property. PAGE 110 WATER ENTERPRISE PUBLIC WORKS ORGANIZATIONAL CHART a 3 ~_ i `rt' w 3R ~ ? 3 > r s~ ~R ~ V "d~ 1[' ~ sg ~~ ~~ a m V p S~ a A I ~° 9 ]. ® ~ JJ ^~ d d se ~~ ~. ~~ ~~ ~ C W a~ ~ ~~ ~ ~~ 6~ ~ aRl~3 3 ~ m a I~~~ 70 ~~ z O ~ m~~ U~ ~~ ~~ ~~ ~ ~ ~ ° O ~~ g~ ~ D c ~ w 3 ~~ ~~ Z ~~ ~~ ~ ~; ~ a. ~~ '~~ ~~ ~ ~ a~ R }~y' R ~~ yo z `3 ~. g~ aid i n 3 ~9 A a ~, sj ue w ~ 73 ^ q~ a AQ ; ~ ~~ a _ u I I' . #~ ~~ ~ 1 ~ `` tt~ ~~ 4c r s F PAGE II2 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER POSITION CONTROL REPORT 06-07 06-07 06-07 07-05 07-08 Cl1RR YTD VACAN- PROPOSED NEW POSITION CONTROL REPORT DEPT Bl1DGET ACT CIES Bl1DGET REQ Water Billing Accounting Specialist 70-457 Senior Accounting Specialist 70-451 Water Operations Water Services Manager 70-452 OFfice Support Specialist 70-452 Associate Engineer 70-452 Management Anatyst 70-452 Water Treatment Supervisor 70-452 Water Construction Maintenance Supervisor 70-452 Water Treatment Operator II 70-452 Water Distribution Leadworker 70-452 Water Equipment Operator 70-452 Maintenance Worker {New} 70-452 Water Distribution Operator I {New} 70-452 Water Distribution Operator II 70-452 Reverse Osmosis Water Treatment Supervisor 70-456 Water Distribution Operator I {New} 70-456 Water Treatment Operator II 70-456 17th St Desalter Water Treatment Supervisor 70-458 Water Distribution Operator I {New} 70-458 Water Treatment Operator II 70-458 Water Production Water Treatment Supervisor 70-459 Water Distribution Operator I {New} 70-459 Water Treatment Operator II 70-459 0.75 0.75 0.0 1.35 0.60 WATER TOTAL 23.0 20.0 {3.0} 24.5 1.5 2.0 1.0 {1.0} 2.0 - 1.0 1.0 0.0 1.0 - 3.0 2.0 {1.0} 3.0 - 7.0 1.0 0.0 7.0 - 1.0 1.0 0.0 7.0 - 2.0 2.0 0.0 2.0 - 1.0 1.0 0.0 1.0 - 0.375 0.373 0.0 0.375 - 1.0 - {1.0} 7.0 - 0.5 0.5 0.0 0.5 - 1.0 1.0 0.0 7.0 - 2.0 2.0 0.0 2.0 - - - 0.0 0.5 0.5 5.0 6.0 1.0 5.2 0.2 2.0 - {2.0} 2.0 - 16.875 7 4.875 {2.0} 17.575 0.7 0.25 0.25 0.00 0.25 - - - 0.0 0.1 0.1 1.0 1.0 0.0 1.0 - 1.25 1.25 0.0 1.35 0.1 0.125 0.125 0.0 0.125 - - - 0.0 0.1 0.1 1.0 1.0 0.0 1.0 - 1.125 1.125 0.0 1.225 0.1 0.25 0.25 0.0 0.25 - - - 0.0 0.6 0.6 0.5 0.5 0.0 0.50 - PAGE l 13 CITY OF TUSTIN ' ~. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER EXPENDITURE SUMMARY Expenditure Summary (By Fund) 0405 a5ros Achial Actual as~7 asr07 o7ros CurBud PrnjectAn Adop6ed Watey l3iings Personnel Operaions Capital 7051 Water, Operations Personnel Operaions Capital 70.452 lonaation Personnel Operaions capital 7056 Main Street Faclities Personnel Operaions capital 7057 17th Street lTpsalter Personnel Operaions Capital 70.458 ; 137,999 ; 172,978 1,173,793 ; 1,488,794 500 ; 7,582 1,312,293 ; 1,669,354 ; 860,023 ; 1,132,302 ; 694,035 ; 626,614 - ; 19,759 ; 1,554,057 ; 1,778,675 ; (588} ; - ; 87 ; - ; - ; - ; c~1a a - 105,354 ; 115,007 ; 518,355 ; 488,62& - ; - s23,7o9 ; so3,s33 ; 97,323 ; 110,741 555,970 ; 901,911 ; - ; 134,832 ; 653,293 ; 1,147,483 ; 183,225 ; 183,225 ; 1,352,700 ; 1,323,667 ; 23,500 ; 23,500 ; 1,559,425 ; 1,530,392 ; 1,395,301 ; 1,395,301 ; 703,442 ; 750,942 ; 134,000 ; 134,000 ; 232,743 ; 2,280,243 ; - ; - ; - ; - ; - ; - ; - ; - ; 127,022 ; 127,022 ; 766,040 ; 526,730 a - ; - ; s93,06'1 ; 653,752 ; 115,636 ; 115,636 ; 1 X93,009 ; 1,300,509 ; 278,000 ; - ; 1,686,645 ; 1,416,145 ; 192,422 ; 1,382,800 ; 6,500 ; 1,581,722 ; 1,604,305 ; 899,736 ; 25,735 ; 2,529,776 ; - ; - ; - ; - ; 141,846 546,310 ; - ; sas,l5s ; 130,290 ; 1,337,&59 ; - ; 1,467,949 Water Production Personnel ; 124,742 ; 133,417 ; 118,569 ; 129,369 ; 132,427 Operaions ; 3,863,952 ; 3,272,877 ; 4,070,875 ; 3,991,875 ; 4,206,820 capital ; - ; - ; - ; - ; - 70.459 ; 3,988,694 ; 3,406,294 ; 4,189,444 ; 4,121,244 ; 4,339,247 70 WaterUtiity Fund Total Personnel Operaions Capital 70 WaterUtiity Fund Total ; 1,324,852 ; 1,664,445 6,806,192 ; 6,778,822 500 ; 162,173 ; 8,131,545 ; 8,605,440 ; 1,939,753 ; 1,950,553 ; 2,201,290 ; 8,186,066 ; 7,893,723 ; $373,325 ; 435,500 ; 157,500 ; 32,235 ; 10,561,319 ; 10,001,776 ; 1Q606,850 P.4GE1/4 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER ENTERPRISE -BILLING DESCRIPTION: Administrative functions of the Water Utility include customer service inquiries, rate analysis, meter reading, customer billings, cash management, financial analysis, risk management, and liaison to field operations in construction of major capital improvements, infrastructure and ongoing operational maintenance. TASKS: 1. Read customer meters; 2. Prepare customer invoices from automated meter reading equipment; 3. Perform cash applications and accounts receivable; 4. Respond to customer service orders; 5. Prepare and monitor work orders for field operations concerning meter repair, leaks, turn-on and turn-offs; 6. Prepare water management reports; 7. Implement and promote a water conservation program. WATER ENTERPRISE -OPERATIONS DESCRIPTION: Install, maintain, repair and upgrade the water distribution system, monitor water quality, provide customer service, and make emergency repairs. TASKS: 1. Assure compliance with all health and safety standards for water quality throughout the system; 2. Operate and maintain the water distribution system utilizing the safest and cost-effective practices; 3. Coordinate the design and construction of capital improvement program (CIP) projects necessary to replace aging and/or undersized water distribution system components and facilities; 4. Perform preventive maintenance and make emergency repairs as needed to minimize water loss and service interruptions to City water customers; 5. Provide responsive customer service; 6. Review City, developer and outside agency project plans for compliance with Water Division standards. Evaluate developer requests for "will serve" letters and, if appropriate, determine necessary system improvements; 7. Continue on-going staff safety training and DOHS certification programs. PAGE 115 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER ENTERPRISE -MAIN STREET WATER FACILITY DESCRIPTION: The Main Street Water Facility, consists of two groundwater production wells, reverse osmosis and ion exchange treatment plants, a water storage reservoir and booster pump station. The two treatment plants remove nitrate-contaminates from the groundwater produced at this facility. The water is treated and blended to produce drinking water that complies with all State and Federal Safe Drinking Water standards. TASKS: 1. Assure compliance with all health and safety standards for water quality; 2. Ensure compliance with all City and State work site safety regulations and programs; 3. Continue operation in order to remove contaminants from the groundwater basin and reduce the spread of nitrates to other City-owned wells; 4. Maximize water production to reduce dependence on imported water supplies; 5. Operate the ion exchange plant in conjunction with the reverse osmosis plant to maximize use of the Main Street Water Facility to meet distribution system demand peaks. WATER ENTERPRISE - 17TH STREET DESALTER DESCRIPTION: This reverse osmosis water treatment facility, located on 17th Street near Windsor Place, is a cooperative venture between the City of Tustin, the Orange County Water District (OCWD) and the Metropolitan Water District of Southern California (MWD). This facility removes nitrates and high concentrations of dissolved solids from the groundwater produced at this facility. The water is treated and blended to comply with State and Federal Safe Drinking Water standards. TASKS: 1. Ensure compliance with all health and safety standards for water quality production and distribution; 2. Ensure compliance with all City and State work site safety regulations and programs; 3. Continue operation in order to remove contaminants from the groundwater basin and reduce the spread of nitrates to other City-owned wells; 4. Maximize water production to reduce dependence on imported water supplies and to offset the cost of water purchases; 5. Ensure compliance with the Regional Water Quality Control Board (RWQCB) National Pollution Discharge Elimination System (NPDES) permit requirements. PAGE 116 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - WATER ENTERPRISE -PRODUCTION DESCRIPTION: Produce and supply domestic water without interruption to all City of Tustin Water Services customers, and comply with Safe Drinking Water standards mandated by State and Federal regulations. TASKS: 1. Produce competitively priced, high quality water meeting all health and safety standards for water quality; 2. Operate water production facilities while utilizing the most cost-effective methods and practices that public safety and water demand requirements allow; 3. Perform preventive maintenance and make emergency repairs as needed to minimize the loss of groundwater production and imported water supplies, and to minimize service interruptions; 4. Coordinate the design and construction of capital improvement program projects, and replace aging and/or undersized system components and facilities in a timely and cost efficient manner; 5. Coordinate operation of water facilities with contractors during construction activities; 6. Monitor the water resource planning and management programs of the City's wholesale suppliers (Orange County Water District, the Municipal Water District of Orange County, and East Orange County Water District), and evaluate fiscal impacts upon the City's service area. PAGE II7 This Page Intentionally Left Blank BUDGET PROCESS BUDGET CONTROLS AND BASIS AND GLOSSARY OF TERMS This Page Intentionally Left Blank CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - BUDGET PROCESS The 2007-08 FY Budget Process for the City of Tustin begins at mid-year of the FY 2006-07. With audited numbers for FY 2005-06 and collected data for half of FY 2006-07, staff is better able to project year-end revenues and expenditures. Staff also makes minor adjustments/supplemental requests and presents the Mid-Year Budget Report to the City Council. On June 12, 2007, the City Council held its Budget Workshop and listened to the requests and comments of the public. Some issues discussed include technology and capital projects. The proposed City budget is prepared by city staff and is submitted to the City Council each year. The City Council adopts the annual operating budget by June 30 of each year. The Finance Director has the authority to make technical corrections in compiling the adopted budget. The City Manager, or his designee, has the discretion to make budget adjustments within a fund, within capital projects, and within a department's operating budget. Such discretion does not include any increase to an operating fund or to the overall adopted budget. All budget adjustments between City funds are submitted to the City Council for formal approval. Budget adjustments should be clearly marked as budget adjustments, including the reason for the adjustment, availability of resources, and financial impact on impacted funds. The adopted budget should be considered an allocation of the City's resources. These resources should be allocated on a basis consistent with City priorities and needs. A mid-year budget status report covering the City's operating funds is also prepared and presented to the City Council annually. The mid-year report includes current year budget, as well as projections to year-end. PAGE I2I CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - INTERNAL CONTROL, BUDGETARY CONTROL AND ACCOUNTING BASIS In developing and modifying the City's accounting system, consideration has been given to the adequacy of internal accounting controls. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets and the reliability of financial records and maintaining accountability of assets. The concept of reasonable assurance recognizes that: the cost of a control should not exceed its benefits. The evaluation of this cost benefit relationship rests with Management. All internal control evaluations occur within the bounds as described. We believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. The annual budget adopted by the City Council provides for the general operation of the City. It includes proposed expenditures and the means of financing them. The City Council approves total budgeted appropriations and any amendments to appropriations throughout the year. The "appropriated budget" covers substantially all City expenditures, with the exception of capital improvement projects carried forward from prior years, which expenditures constitute legally authorized "non- appropriated budget". There were no significant non-budgeted financial activities. Actual expenditures may not exceed budgeted appropriations at the functional or program level. The City has the following programs accounted for through its governmental funds-general government, public safety, public works, community services and capital expenditures. Budgets for the General and Special Revenue Funds are adopted on a basis substantially consistent with generally accepted accounting principles. Accordingly, actual revenues and expenditures can be compared with related budgeted amounts without any significant reconciling items. No budgetary comparisons are presented for the Capital Projects, Debt Service and Proprietary Funds, as the City does not adopt annual budgets for these types of funds. Formal budgetary integration is employed as a management control device. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Encumbrances at year-end lapse then are added to the following year's budgeted appropriations. Encumbrances are not carried forward at year-end. Governmental fund types and Agency funds use a modified accrual basis of accounting, except those assets of the Employee Deferred Compensation Agency Fund are reported at fair value rather than cost, in accordance with GASB Statement No. 2. The City has implemented GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Pools in fiscal year 98-99. Basis of accounting refers to the concept of recognizing the time a transaction has occurred for the purpose of recording that transaction. This is key because the budget determines the accounting system. For example, if the budget system anticipates revenues on a cash basis, the accounting system must record only cash revenues as receipts. If the budget uses an accrual basis, accounting must do likewise. Like many cities, Tustin uses a modified approach to the cash and accrual basis. The City's Governmental Fund Types recognize revenues when they are accrued, i. e., when they become measurable and available to pay for current expenditures. Accrued revenues include sales taxes, property PAGE I22 CITY OF TUSTIN ~~ 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET ~ - taxes, and other taxes received within sixty days after the fiscal year ends, and earnings on investments. Grant funds earned but not received are recorded as receivables and revenues, and grant funds received that have not met recognition criteria are reported as deferred revenues. Expenditures are recorded when the liability is incurred, except that unmatured principal and interest on general long-term debt are recorded when due. The City's Proprietary Funds recognize revenue when they are earned, and expenses when the liability is incurred. Unbilled water utility and water utility user tax revenues are accrued at year-end. Fiduciary Funds are treated according to the nature of the fund. The City has only Agency Funds which are custodial in nature (assets equals liabilities) and do not measure results of operations. Assets and liabilities are accounted for on a modified accrual basis. PAGE 123 CITY OF TUSTIN ,. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET = GLOSSARY OF TERMS ACCOUNTING SYSTEM: The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS OF ACCOUNTING: Proprietary fund types utilize the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at time liabilities are incurred. Unbilled utility receivables are accrued at fiscal year end. ACTIVITY: A specific and distinguishable unit of work or service performed. APPROPRIATION: An authorization made by the legislative body of a government, which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for aone-year period. APPROPRIATION RESOLUTION: The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources. ASSESSED VALUE: The value placed on real and other property as a basis for levying taxes. ASSETS: Property owned by a government, which has monetary value. AUDIT: A systematic examination of resource utilization concluding in a written report. It is a test of management's internal accounting controls and is intended to: (1) ascertain whether financial statements fairly present financial position and results of operations; (2) test whether transactions have been legally performed; (3) identify areas for possible improvements in accounting practices and procedures; (4) ascertain whether transactions have been recorded accurately and consistently; and (5) ascertain the stewardship of officials responsible for governmental resources. BALANCE SHEET: A statement purporting to present the financial position of an entity by disclosing the value of its assets, liabilities, and equities as of a specific date. BOND: A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date(s)) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt. BUDGET (OPERATING): A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of financing them (revenue estimates). BUDGET CALENDAR: The schedule of key dates or milestones that a government follows in the preparation and adoption of the budget. BUDGET DOCUMENT: The official written statement submitted by the City Manager and supporting staff to the legislative body detailing the proposed budget. BUDGET MESSAGE: A general discussion of the proposed budget presented in writing as part of, or supplement of, the budget document. The budget message explains principal budget issues against the background of financial trends and presents recommendations made by the City Manager. PAGE 124 CITY OF TUSTIN ,. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET = CAPITAL ASSETS: Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets CAPITAL BUDGET: A plan of proposed capital expenditures and the means of financing them. The capital budget is usually enacted as part of the complete annual budget, which includes both operating and capital outlays. CAPITAL IMPROVEMENT PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, and identifying the expected beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. CAPITAL OUTLAYS: Expenditures for the acquisition and/or construction of capital assets. CAPITAL PROTECTS: Projects that purchase or construct capital assets. CosT ACCOUNTING: Accounting that assembles and records all costs incurred to carry out a particular activity or deliver a particular service. DEBT SERVICE: Payment of interest and repayment of principal to holders of a government's debt instruments. DEFICIT: (1) The excess of an entity's liabilities over its assets (see Fund Balance), or (2) the excess of expenditures or expenses over revenues during a single accounting period. DEPRECIATION: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset that is charged as an expense during a particular period. ENCUMBRANCE ACCOUNTING: Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is utilized as an extension of the formal budgetary integration in the governmental funds. Encumbrances provide authority to complete these transactions as expenditures and represent commitments related to unperformed contracts for goods or services. Encumbrances outstanding at year- end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. ENTERPRISE FUND ACCOUNTING: Accounting used for government operations that are financed and operated in a manner similar to business enterprises, and for which preparation of an income statement is desirable. Enterprise funds use the accrual basis of accounting. EXPENDITURES: Where accounts are kept on the modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. FISCAL YEAR: The City of Tustin operates on a fiscal year from July 1 through June 30. FUND: A separate accounting entity with aself-balancing set of accounts. Funds are classified into three categories: governmental, proprietary and fiduciary. FUND BALANCE: The excess of an entity's assets over its liabilities. A negative fund balance is called a fund deficit. PAGE 125 CITY OF TUSTIN ,. 2007-08 FY OPERATING AND CAPITAL IMPROVEMENT BUDGET = GOALS AND OBJECTIVES: Specific projects and programs to be undertaken utilizing allocated fiscal resources, designed to further the achievement of the Community Vision. GRANT: A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Grants are usually made for specified purposes. INTERNAL CONTROL: A plan of organization for purchasing, accounting, and other financial activities which, among other things, provides that (1) the duties of employees are subdivided so that no single employee handles a financial action from beginning to end; (2) proper authorizations from specific responsible officials are obtained before key steps in the processing of a transaction are completed; and (3) records and procedures are arranged appropriately to facilitate safekeeping and effective control. INTERNAL SERVICE FUND: Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on acost-reimbursement basis. LIABILITY: Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed or refunded at some future date. Note: the term does not include encumbrances. MAJOR ACCOMPLISHMENTS: A report of those significant programs, projects, and other activities that were successfully implemented and/or completed by a Department during the prior fiscal year. MODIFIED ACCRUAL BASIS: All governmental fund types, expendable trust funds and agency funds use the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues susceptible to accrual include property taxes remitted within sixty days after year-end, interest on investments, and certain other intergovernmental revenues. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities when due, or when amounts have been accumulated in the debt service fund for payments to be made early the following year. PRIMARY ACTIVITIES: A summary of what each Department accomplishes during the fiscal year. PURCHASE ORDER: A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances. RESERVE: An account used to indicate that a portion of fund equity is restricted for a specific purpose or not available for appropriation and subsequent spending. SERVICE LEVEL TRUST: A summary of changes in service levels from one fiscal year to the next. Changes discussed will include staffing levels, operational expenditures and capital outlay. PAGE 126